Finance Associate at World Food Programme (WFP)

JOB PURPOSE

To coordinate and provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.

KEY ACCOUNTABILITIES/RESPONSIBILITIES

• Provide the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
• Support the development and implementation of financial policies and procedures, and assist in setup and implementation of proper accounting procedures, systems and cash controls.
• Monitor the daily cash position in order to optimize the use of surplus cash and maximize returns on investment through the liquidity portfolio.
• Monitor the centralised registry system in order to process all payments to internal staff and invoices to external suppliers in a timely manner and in accordance with WFP standards.
• Contribute to the preparation, implementation and monitoring of budgets, monitor expenditure and budget forecasts, to ensure that relevant future funding requirements are met.
• Co-ordinate with other teams in order to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.
• Monitor account balances and process financial transactions in an accurate and timely manner, to avoid the occurrence of an overdraft.
• Monitor and analyse general ledger accounts in order to initiate and achieve corrective actions.
• Compile data from the WFP database and systems in order to assist in generating and analysing financial reports on a monthly basis.
• Allocate tasks to other support staff, provide guidance and on-the-job training in management of financial resources (e.g. managing the petty cash/sub-imprest account, review and analyse vendor and balance sheet accounts, etc.), to ensure services are delivered consistently and to the required standards.
• Remain on stand-by and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field.

STANDARD MINIMUM QUALIFICATIONS

• Experience: Six (6) years of progressively responsible experience in in the area of finance.
• Education:  Completion of secondary school education. Undergraduate degree in the related functional area is desirable.
• Languages: Fluency in oral and written in English, a second UN language (especially French) would be an advantage.

LEADERSHIP FRAMEWORK BEHAVIOURS

Leads by Example with Integrity

• Upholds WFP values, principles, and standards - Demonstrates and encourages others to uphold the WFP values, principles and standards
• Respects others and values diversity - Values diversity using respectful and inclusive language, and encourages others to do the same
• Stays focused and calm under pressure - Stays focused and calm when under pressure and encourages others to do the same
• Demonstrates humility and a willingness to learn - Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on Commitments

• Delivers results for maximum impact - Holds self and/or others accountable for the delivery of results
• Delegates appropriately - Delivers results against delegated tasks and seeks guidance and support where needed
• Adapts readily to change - Responds readily to change adjusting work as needed

Fosters Inclusive and Collaborative

• Is inclusive and collaborative - Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
• Gives timely and constructive feedback - Supports development for others by giving timely and constructive feedback
• Builds and shares new perspectives - Listens attentively to others to capture, learn, build and share new perspectives

Applies Strategic Thinking

• Communicates and fulfils WFP’s vision - Fulfils WFP’s vision and is able to explain how their objectives support the vision
• Embraces curiosity and new ways of doing things - Demonstrates curiosity, and proposes new ways of doing things when relevant
• Analyses and evaluates data - Gathers data and shares knowledge to inform team decision making
• Considers the impact of decisions - Implements decisions and asks questions to understand the impact for wider objectives

Builds and Maintains Sustainable Partnerships

• Builds partnerships
• Acts professionally with external partners
• Collaborates to deliver common objectives
• Works together with partners to deliver common goals

Closing date: 03 March 2023