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World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.
Reporting to: Design Monitoring Evaluation Accountability & Learning Manager
Grade Level: 16
Purpose of Position
Coordinate Planning, Monitoring and Information processes for evidence based Programming, accountability and learning while maintaining a comprehensive M&E system for World Vision Kenya.
Ensure that WVK Programmes/ Projects initiatives and operations are in full alignment and compliance with WVI and other international DME standards and guidelines.
Major Responsibilities
Quality Assurance in the Programming Cycle (25 %)
- Ensure adherence to Programme quality Standards in TP designs and adaptation,
- Manage an M&E systems (Horizon that will generate timely information and feedback to all stakeholders.
- Lead Review of all Statutory reports (CWBR, National Office Annual Report, TPs and APs Semiannual, Annual and ensure that they are timely submitted and adhere to all applicable guidelines (LEAP)
- Lead National Level Data Quality Assessment visits to Area Programmes with Regional M&E Coordinators and conduct field visits for data validation,
- Review and ensure timely data entry into database and retrieval for analysis and compilation for quarterly and annual reporting and dissemination to stakeholders.
- Lead NO level monitoring and support visits to Regionals and Area Programmes
- Routinely verify progress results collated from local programming areas in the Horizon platform.
- Review quality and ensure timely completion of CESP and Technical Programmes Designs.
- Review quality and ensure timely submission of Annual Plans including Budgets, DIPs, ITTs and Area Programme Narratives
End Results Expected
- TP designs and AP plans meets LEAP (DME Programming standards),
- Functional M&E System
- 100% quality check on all statutory reports
- Evidence of data quality checks and field visit reports in place
- 100% data update in Horizon and M and E Online
- At least two monitoring visits conducted in a financial year.
- 100% data quality check in horizon platform
- High quality Programme designs (Meeting the programming) in place
- Timely and quality Annual plans submitted
Provide Technical Support in Planning, Monitoring and Data base management (30%)
- Lead the implementation, management of all partnership Programme related Management and Information systems e.g. Horizon
- Provide technical assistance to staff, in the implementation of the Programme management information systems in all program and projects within WVK
- In liaison with the DMEAL Manager – Strategy & Programme Effectiveness, lead the set-up of data management system based on the NO’s established M&E system, appropriate to the Programme.
- Support the Technical Programs specialists with data analysis for development of the NO Annual Child Well Being Target Report
- Support the development of monitoring tools and incorporate and incorporate methodologies of visualizing change
- Guide area programme teams to identify and resolve issues and challenges in monitoring systems, using a coaching approach
- Rigorously analysis, aggregate and synthesize monitoring and evaluation data to draw inferences at regional and national level.
- Disaggregate data using a range of relevant variables aligned to NO targets
- Support in collating monitoring data from across local programming areas to show progress towards the NO strategy and KPIs.
- Support mainstreaming of Accountability standards (PAF) in WVK programs and projects at all levels.
- Support the participatory review of Technical programmes logical flow and consistency within the hierarchy of objectives and assumptions.
- Support the standardisation and Contextualisation of indicators drawing on Area programmes community conversations as appropriate
- Support the Identification and contextualization methodologies for appropriate targets’ setting and measuring indicators using participatory methods where possible
- Work proactively with technical programme staff and stakeholder to develop detailed monitoring plan for the technical programme, ensuring clarity of roles and responsibilities
- Support sustainability and Transition Planning with the inclusion of collaboratively developed sustainability and transition agreements with partners
End Results Expected
- Full Utilization of Horizon, M&E Online by all Programmes including grants
- 100% utilization of Horizon and M&E Online
- Data Management protocols in place
- Timely data analysis for all Programmes supported
- Monitoring tools for all TPs and grants in Place
- Coaching and mentorship in Monitoring systems provided
- Evidence of Variety of data analysis in reports (Annual monitoring reports, Baselines and Evaluations
- Evidence of data disaggregation in all reports
- Well updated KPIs in NO strategy balanced scorecard
- Evidence of PAF in all Programmes and standalone grant projects
- Quality log frames in place
- Detailed standard indicators sheet in place
- Realistic targets and measurements methodologies for outcome and output level indicators in place
- Comprehensive monitoring plans in place
- Area programs and standalone grand projects with relevant sustainability and transition strategies.
Capacity Building, 20%
- Lead capacity building for compliance and alignment to LEAP framework guidelines, principles and standards for WVK Programmes & Projects, especially with regards to the monitoring, reporting and accountability components.
- Lead capacity building for Horizon to ensure that staffs have adequate capacity to use the system
- Support local programming teams to set up and manage complaints and feedback mechanism.
- Support local programming teams identify bottlenecks in monitoring and implement strategies for addressing them
End Results Expected
- Staff with capacity to roll out and utilize Leap guidelines and standards
- Staff with adequate capacity in utilization of Horizon and M&E Online
- Functioning Complaints and feedback mechanisms in place
- Strategies of strengthening monitoring in place.
Strategic Engagement, 10%
- Represent the organization in relevant M&E technical working groups– (Directorate of M&E – Ministry of planning).
- Support and successfully engage WVK with key internal and external stakeholders, including other WVK entities, UN agencies, national and international research entities, government, church and other civil society representatives on issues related to planning, monitoring, and Data base management
Expected end results
- Evidence of membership/participation in M&E technical working groups
- Evidence of WVK publications presented to internal and external stakeholders
Resource Acquisition, 10%
Expected end results
Other (5%)
- Perform any other duty as may be assigned by supervisor or designee from time to time.
- Participate and contribute in committees and task forces
- Participate and lead devotions
Knowledge, Skills and Abilities
- Bachelor's degree in Project Planning & Management, Social sciences, Statistics, Development Studies and other relevant field from a recognized University.
- In-depth knowledge and understanding of WV working systems, policies and standards will be an added advantage.
- Minimum 7 years’ experience with regards to designing, planning, implementation, supervising and reporting on projects;
- Extensive conceptual understanding of and demonstrated practical command for implementing program design, management and evaluation principals:
- Must have knowledge and practical experience in Research, organizational learning and documentation and have good writing and editing skills.
- Must have experience in building staff capacities and that of local institutions towards evidence based transformation change
- Must be results orientated leader who is able to handle a heavy workload as well as network with key policy and development actors in Kenya.
- Certification in DME Appropriate systems and software; SPSS, STATA, SAS, Epi Info, Ena for SMART, R, Windows Excel, among other Qualitative and quantitative analysis technics
- Certifications in monitoring, Evaluations, data analysis, Project Management and or in documentation/knowledge management, Programme Management for Development Professional (PMD Pro),
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Reporting To: Child Learning and Household Resilience Manager.
Grade Level: 15
Purpose of Position
To ensure successful implementation of the Livelihood and Resilience projects including; Food Security (FS), Economic Development (ED) and Environmental & Climate Change (ECC) grant and sponsorship projects, all aimed at contributing to the improved children wellbeing outcomes within the Area Programs.
Major Responsibilities
L&R Grants Tracking and Reporting, 30%
- Ensure successful roll out and implementation of L&R grants at the ADP and Regional levels’ including timely start of grants projects;
- Effective follow up on L & R project implementation to ensure they are timely and as per design document and donor standards;
- Technical support rendered in analyzing and utilizing relevant monitoring data by different stakeholders to AP and grant projects teams.
- Standardized monitoring tools applied by project teams including appropriate monitoring for Child wellbeing targets;
- Lessons learned from different projects shared to enhance local planning and implementation, modifications that might be necessary at the local level suggested based on evidence and lessons learned.
- Implementation and expenditure levels regularly reviewed & tracked and work plans and budgets managed with the finance team.
- Timely follow up on implementation of project audit recommendations.
- Effective cross-functional linkages established among L & R projects and between other Technical Programs.
- Timely recruitment of Project staff supported and new staff properly oriented on L&R specific programming processes, products and specific donor requirements;
- Staff capacity built on specific grants programming guidelines as per donor specifications.
Expected End Results
- Timely and quality execution of grant projects
- Lessons learnt during project implementation are applied to improve implementation
- The projects are up to date with their expenditures without any under/overdentures
- Ensure that all audit queries are responded are acted upon and/or responded to on time
- The incoming project staff understand the project well as well as WVK systems that will ensure effective implementation.
Quality Assurance and Technical Support, 20%
- Ensure assessments, designs, monitor and evaluation of Projects in alignment with set standards realized;
- Ensure that Project designs and implementation plans are reviewed and appraised;
- Timely and relevant analysis and recommendations provided to project leadership and staff ;
- Ensure well-coordinated baselines and evaluation processes and participation in these events;
- Implementation of established guidelines and policies monitored for critical milestones in the life cycle of L&R projects during surveys, reviews, evaluations and reports.
- Management and donors notified of any significant changes through regular communication.
- Relevant data from across area programs and grant projects collated, analyzed and interpreted in a systematic way
- Regular narrative and financial progress reports prepared and shared (monthly, quarterly, semi- annual and annual reports) with the NO, Government, SO, donors and other partners.
- Support baseline surveys/assessments/situational analysis on L&R needs, community including reviewing of ToRs and Supply Chain Management in recruitment of Consultants.
- M & E plans are compiled and indicator tracking tables are tracked and updated.
- Appropriate use of information management systems for L&R grants for management decision making;
- Tracking of the set targets and report on project’s contribution to the Well-Being of children
- Documentation of all projects initiatives for accountability well-coordinated;
- Lessons learned from monitoring shared with national office operations staff in a way that supports ongoing learning and development
- The L&R projects profiled internally and externally in liaison with the Communications department;
Expected End Results
- Timely and quality execution of project M&E activities
- Donor guidelines and expectations are met
- Cross learning among projects enhanced for synergy;
- Donors are updated on the progress in the implementation of their projects
- Completed projects reports are consistent with National Office strategic objectives and WV standards and donor requirements
- Effective management of project data at national level.
- Projects are well documented for marketing and sharing of experiences;
- Best practices in RFNS well documented and shared with donors through WVI channels
Resource Acquisition 25%
- Ensure timely and accurate funding proposals are developed in line with donor requirements and WVK standards in collaboration with the other L&R sector specialists and RAM;
- Calls and queries by Government, Donors and Support Offices on the projects effectively responded to in coordination with RAM and L & R leadership
- Concepts and proposals to deepen and scale up the impact of the projects and other livelihood initiatives developed in close liaison with RAM and the other L&R team
Expected End Results
- All planned activities are sufficiently funded with high quality grants and PNS proposal/concepts win rate (>80%)
- Meeting and/or exceeding yearly approved L&R resource/funding targets
- WV Kenya is a preferred choice for Support Offices, Donors, Government and other Partners
Advocacy, Networking and Engagement with Strategic & New Partnerships Development, 20%
- Representation of WV Kenya in key L&R stakeholder forums/meetings at the National level;
- Effective linkages and collaboration forged with key structures that include the GoK’s Ministry of Agriculture, Livestock & Fisheries, the Ministry of Irrigation, Ministry of Devolution and Planning, UN, Donors and other INGOS and International Agencies;
- Support to community led processes of monitoring public service delivery provided and Community capacity enhanced for participation in policy & advocacy;
- Effective networks established with stakeholders at County and National level
- SO and donor field visits coordinated in liaison with RAM and L & R teams,
- SO and donor queries and requests are timely and satisfactorily responded to
Expected End Results
- Effective representation of WV Kenya in appropriate fora and partnerships
- Strengthened and functioning L&R TP Strategic Partnerships & Networks
- Increased L&R Policy advancement
- Communities are mobilized and participate in L&R interventions;
- Sustained donor engagement for L&R TP resource mobilization
Other duties 5%
Knowledge, Skills and Abilities
- Minimum of a Bachelor Degree in Agriculture/Agricultural Economics/Agribusiness/Agricultural Extension Forestry/Natural Resource Management/Environmental Studies/Livestock Production, Agricultural Engineering/Biosystems Engineering, or a closely related field from a recognized university: higher degree will be an added advantage
- At least 5 years of work experience in Livelihoods & Food Security and related sectors;
- Experience in designing, planning, implementation, supervising, monitoring, evaluation and reporting of Livelihoods and Resilience related projects;
- Experience with LEAP and WV partnership Management Information Systems such PMIS, Horizon, etc. is an added advantage.
- The holder of this position must be a results orientated leader who can handle a heavy work load as well as manage and satisfy multiple and at times conflicting organizational, donor and other stakeholder demands
- Ample experience in capacity building, public relations, be a strong team player and have good facilitation skills,
- Should have a good technical grasp of core L & R programming models and FS sector guidelines and standards
- Proficient in written and spoken English and with strong writing skills
- Excellent computer skills
- Strong negotiation skills and ability to engage at a strategic level with government and other stakeholders
- Cross-cultural sensitivity and ability to work with a wide range of people from different backgrounds;
- Emotional and spiritual maturity and ability to lead a team of professionals
- Independence and self -motivated.
- Budgetary and financial management skills
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