Job Opportunities at Orchid HR Outsourcing

KEY TASKS AND RESPONSIBILITIES

• Accurately record receivable transactions in the accounting system, including payments, adjustments, and related entries.
• Provide regular reports to the Finance Manager, including daily analysis of petty cash transactions for accounting integration and compliance verification.
• Verify balances between the petty cash register/system and physical cash, ensuring accurate records.
• Manage petty cash funds securely, overseeing their disbursement and handling while ensuring compliance with approved procedures.
• Compile, organize, and maintain signed petty cash vouchers in chronological order for entry into the accounting system.
• Create and send invoices to customers for services rendered, ensuring billing details are accurate.
• Follow up with customers to secure timely payment of outstanding invoices, including sending reminders and negotiating payment plans.
• Maintain orderly files and records of all processes and correspondence
• Ensure adherence to established practices while staying updated on current changes and standards.
• Develop and enforce operating policies and procedures for the Accounts Receivable section.
• Reconcile accounts receivable records with customer payments to ensure accuracy and resolve discrepancies.
• Deposit cash received from retirements and surrenders daily, and implement internal controls for petty cash.
• Ensure proper filing of all accounting documentation for reconciliation purposes.
• Act as the bank relations agent, recording all debit transactions in bank accounts into the accounting system.
• Any other assigned tasks.

QUALIFICATION, EXPERIENCE AND KNOWLEDGE

• Bachelor’s degree in Accounting, Business, Finance, or a related field.
• CPA-K or ACCA
• At least 3 years’ experience as a receivable accountant
• Experience with ERP or similar accounting system
• Excellent Microsoft Office Skills
• Strong analytical  and reporting skills
• Strong problem solving skills
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team

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KEY TASKS AND RESPONSIBILITIES

• Monitor AP email account, system, and support payment processing.
• Assist in cash flow monitoring and related financial activities.
• Enter project invoices and certificates into the finance information system to streamline payment processing.
• Prepare and enter journal entries for the general ledger, including labor, credit card transactions, and accruals.
• Aid in payroll processing and document preparation.
• Prepare bank reconciliations and handle other month-end closure tasks.
• Oversee ledger balances and aging reports to identify and correct any errors or unresolved postings.
• Establish and enforce accounts payable policies, procedures, and internal controls to reduce errors, fraud, and compliance risks.
• Review and oversee all payments in the system, coordinating with the Treasury and General Ledger departments to ensure accuracy and resolve any errors.
• Generate regular reports and analyses on accounts payable activities, trends, and performance metrics for management review and decision-making.
• Keep precise records of accounts payable transactions, including invoice receipts, approvals, and payments, ensuring all documentation is accurate and properly archived.
• Remain informed about industry best practices and technological advancements in accounts payable automation and software, and integrate relevant updates as needed.
• Perform other accounting and administrative tasks as assigned.

QUALIFICATION, EXPERIENCE AND KNOWLEDGE

• Bachelor’s degree in Accounting, Business, Finance, or a related field.
• CPA-K or ACCA
• 3-4 years of relevant work experience.
• Knowledge of International Financial Reporting Standards (IFRS).
• Experience with ERP systems
• Strong understanding of GAAP and Accounting principals
• Strong analytical skills
• Strong problem solving skills
• Experience using accounting software
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team

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KEY TASKS AND RESPONSIBILITIES

• Oversee the preparation and analysis of monthly and annual financial statements for all Group entities, ensuring adherence to IFRS and GAAP standards.
• Ensure all financial reporting complies with regulations and industry standards
• Manage the statutory audit and tax processes, including the timely filing of corporate income tax returns (CIT).
• Direct the month-end and year-end financial closing processes.
• Compile and analyze monthly management accounts, including flux and variance reports, within established deadlines.
• Maintain and reconcile general ledger accounts to ensure accuracy.
• Validate and confirm the integrity of transactions in the Accounting System.
• Monitor and forecast cash flows to support financial planning and operations.
• Reconcile bank statements, accounts payable, and accounts receivable to uphold precise financial records.
• Review daily reconciliation reports to monitor the status of merchant balances, rolling reserves, and related metrics.
• Prepare and distribute platform reconciliation reports to merchants.
• Conduct research on technical accounting and tax issues to ensure compliance across all group entities.
• Ensure adherence to internal controls, and recommend improvements to processes as necessary.
• Ensure the accounting software and systems are functioning properly and are up-to-date.
• Provide guidance and support to junior accounting staff and local finance teams.
• Perform other tasks as assigned by management.

QUALIFICATION, EXPERIENCE AND KNOWLEDGE

• Bachelor’s degree in Accounting, Business, Finance, or a related field.
• CPA-K or ACCA
• MBA is an added advantage
• Over 5 years’ experience as an Accountant
• At least 3 years’ experience managing a team.
• Experience in the Fintech industry is preferred
• Experience with accounting software.
• Proficiency in ERP
• Solid knowledge of financial analysis and forecasting.
• Excellent analytical and numerical skills.
• Strong attention to detail and good organizational skills.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.
• Open and pro-active team player building trust and credibility.

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KEY TASKS AND RESPONSIBILITIES

• Provide management and leadership to the finance team.
• Monitor the organization's banking activities
• Oversee currency, credit, and liquidity risk management, and develop and implement the investment policy.
• Initiate and enforce internal procedures and controls for purchasing, supplier payments, payroll, and expenditures.
• Supervise the collection of company debts and maintain debt accounts.
• Prepare monthly performance briefs, quarterly management accounts, and annual audited accounts to meet investor, donor, and stakeholder requirements.
• Manage the preparation, supervision, and tracking of capital and operational budgets, including financial analysis, forecasting, and modeling.
• Oversee finance processes, including enhancing controls from procurement through to payables.
• Coordinate and manage periodic tax audits to ensure the organization mitigates inherent tax risks and liabilities.
• Implement, document, and establish effective controls for managing revenues, expenses, and safeguarding assets.
• Create and review finance/accounting policies and procedures, addressing and closing any gaps.
• Monitor compliance with the Income Tax Act, VAT Act, and other statutory deductions, ensuring adherence to regulations when making payments to employees, suppliers, and service providers.
• Manage and ensure adequate cash flow to meet the organization's needs through effective cash flow management, forecasting, and planning.

QUALIFICATION, EXPERIENCE AND KNOWLEDGE

• Bachelor’s degree in Finance, Accounting, Business, or a related field.
• MBA or any related field is preferred
• CPA-K or ACCA
• Minimum of 7 years work experience, with at least 3 years in management
• Proficiency in ERP systems.
• Proficiency in Microsoft Office Suite
• Knowledge of financial modelling and forecasting
• Strong analytical and reporting skills
• Demonstrated leadership and management skills
• Strong communication and interpersonal skills
• Strong collaboration skills