Jobs at World Vision Kenya

Key Responsibilities:

Job Purpose

• To support in the implementation and monitoring of sanitation and hygiene activities in the area program especially in community mobilization. This role will contribute to increasing Water & sanitation coverage and hygiene promotion, and proper infrastructure development in efforts towards achieving SDG 3; Good health and well-being and SDG 6: to ensure availability and sustainable management of water and sanitation for all.
• Provide technical leadership and guide the implementation of Water Supply Systems, Sanitation, Hygiene and all other Construction infrastructures and multiple use of water initiatives contributing to child wellbeing outcomes.

Major Responsibilities

Project, Planning and Implementation (45%)

• Technical support
• Capacity Building of CBOs and Water Users Committees to be able to effectively manage WASH facilities in scenario where there is no regulated water service provider to take over.
• Capacity building of WASH staff (WASH officers, Sanitation and hygiene officers) and communities in programming and implementation of WASH and construction projects.
• Support preparation and conducting training for water Users Associations to empower them to run their own water supply systems in line with the approved rural water management models for improved governance and sustainability.
• Support preparation and conducting hygiene and sanitation promotion training sessions.
• Facilitate timely and quality implementation of Water, sanitation and Hygiene projects, other construction infrastructures and multiple use of water initiatives.
• Give guidance in environmental protection and conservation (water shed management and reforestation).
• Take lead in development and implementation of water safety plans and disaster risk management plans for the water supply projects.
• Ensure that WASH business processes, standards and guidelines related to WASH and Construction initiatives are effectively applied in project implementation.
• Carry out feasibility studies, water resource mapping, EIA support, Technical Design of WASH and Construction projects as need arises
• Support development of technically sound funding proposals through provision of information & data and review in collaboration with ADP Managers, other sector specialists. Preparation of the tender documents (Technical Specifications, Drawings, Bills of quantities and Terms of Reference).
• Facilitates Topographical Surveys and GIS activities
• Facilitate communities to identify viable WASH, Health and construction projects and negotiate for way leaves and easement and ensure their participation in the implementation of the same.

Monitoring, Reporting and Documentation 35%

• Quality Assurance-Monitoring, reporting and Documentation
• Supervise and Monitor Water and Construction interventions in strict adherence to WV Kenya, Kenya government regulations, WHO and the SPHERE standards.
• Supervise and Monitor Sanitation and Hygiene interventions in strict adherence to WV Kenya, Kenya government regulations, WHO and the SPHERE standards.
• Development of Project Designs and Annual Operation Plans. (4D matrices, DIPs, Annual Budgets).
• Develop quality monthly, quarterly, semi-annual, annual and end of projects reports in accordance with donors and WV Kenya requirements.
• Document and disseminate success stories and best practices on Water, sanitation and Hygiene projects in the ADP.
• Ensure budgetary utilization is within acceptable limits/range.
• Facilitate regular WASH & Construction review meetings for the WASH team as well as participate in the ADP review meetings
• Ensures participatory monthly data collection are conducted (involving communities and partners) using the standardized tools
• Contextualization and utilization of reporting guidelines

Advocacy, Engagement, Networking and Partnerships 15%

• Advocacy, Engagement with strategic partners, Linkages and networks & partnership development
• Representation of WV Kenya in key WASH and Construction stakeholder forums/meetings at the Ward, Sub-County levels.
• Facilitate community education on Laws, Policies and Standards on WASH & Construction Service delivery
• Provide support to community led processes of monitoring public service delivery.
• Ensure communities are mobilized and participate in their WASH and projects
• Partner and collaborate with county government and other development partners to ensure implementation of service models and leverage on construction of WASH projects.
• Provide support to community led processes of monitoring public service delivery and support establishment and functional CVA groups

Knowledge/Qualification for the role

Required Professional Experience

• Minimum 4 years’ experience in Engineering project design, proposal writing, needs assessments, surveys, and information management
• Proven experience in working/programming in either relief or development including managing a large-scale Community based water project with evidence of successful implementation of similar projects
• Ability to conduct community WASH needs assessment, program planning, implementation, monitoring and evaluation of WASH activities
• Good understanding of water supply – improved operational efficiency, smart metering, O&M and water supply sustainable models for rural water management.
• Expertise in Disaster Risk Management and water safety plans for WASH projects. This includes Water Quality Testing, Monitoring and reporting.
• Good understanding and experience in Sanitation and Hygiene Programming and models.
• Experience in water resource management - environmental protection and conservation as an added advantage
• Expertise in collaboration and partnership agreement with development partners, county governments and community in WASH related interventions.
• Required Education, training, license, registration, and certification
• Bachelor’s Degree in Civil Engineering/Water Engineering.
• Registration with EBK/KETREB as graduate Engineer as minimum.

Preferred Knowledge, skills and Qualifications

• Good experience in construction project design and management – FIDIC understanding as an added advantage.
• Excellent English communication skills (both oral and written).
• Knowledge and application of auto/arch CAD and GIS
• Excellent computer skills, including proficiency in MS Office and Microsoft Outlook
• A team player, capable of building staff and community capacity in Water, Sanitation and hygiene projects through training.
• Ability to take initiative, a team leader able to work with minimum supervision 
• Cross-cultural sensitivity and emotional maturity
• Ability to maintain performance expectations in diverse cultural contexts

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JOB PURPOSE (Limit 750 characters)

• To carry out procurement activities for goods and services as per laid down procurement policies procedures and processes while maintaining high standards of integrity and accountability.

MAJOR RESPONSIBILITES

% of time Activity End Results

Planning 10%

• Advise and seek approval of internal customers of modifications from original requests.
• Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.
• Identify alternative supply sources for materials / services not under contract
• Ensure safe delivery and receipt of ordered materials
• Resolve conflicts with deliveries and suppliers
• Timely procurement of good and services

Strategic Sourcing 10%

• Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines for the assigned categories.
• Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.
• Lead negotiations for the assigned Categories.
• Supervise the Sourcing events and Assistance work relating to sourcing.
• Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision-making process.
• Facilitate Purchasing Committee meetings and ensure that proper documentation is maintained.
• Business efficiencies achieved

Supplier contact relationship and management 10%

• Accurately complete the master data management form (or contract/supplier register)
• Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities.
• Ensure that contractual conditions and performance indicators are understood by the suppliers.
• Identify & resolve or escalate contract-related issues both internally and externally.
• Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.
• WV uses Standard / vetted contracts and managed, maintaining healthy supplier relationship

Procurement Execution 20%

• Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.
• Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.
• Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers
• Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.
• Timely and quality delivery.

Data Management and analysis 10%

• Collect and analyze organization-wide data to support decision-making
• Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated
• Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management
• Prepare summary report of supplier bid responses for Procurement Committee award decision meetings
• Track and analyze procurement performance and savings against established target levels
• Operational Data is collected, analyzed, interpreted and well managed meeting the SCM Targets.

Process, Procedure and Policy 10%

• Conduct all procurement related tasks as per the approved procurement polices, processes and guidelines.
• Advice management regarding any challenge / risks / impractical guidelines.
• Collect customer feedback relating to the policies, processes and guidelines, and report to NO Management for improvements or change,
• Review with Partners / Sub-Grantees, their SCM Policies, procedures and etc. to identify any gaps, document them under assessment reports, and capture under capacity building plans.
• continuous improvement culture is embedded

Systems Development & Implementation
5% 1. Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor

• Quality data is available for decision making

Control & Compliance 10%

• Conduct supplier pre-qualification for all new-suppliers and maintain records.
• Participate in development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks for procurements of goods, works or services.
• Maintain proper filing and record keeping as per the guidelines set by the management.
• Coordinate with Requesters to close out open POs in a timely manner.
• Implementation of agreed audit recommendations in the procurement process as per the guidance given by the HoD.
• Participate in process to Review Partners / Sub-Grantees, internal control system in the procurement process to identify any gaps, document them under assessment reports, and capture under capacity building plans.
• Periodically monitor the progress on implementation of recommendations and update the management of all parties.
• All Risks emanating from procurement are mitigated

Training and capacity building 10%

• Coordinate, participate in, and/or train staff from Supply Chain Staff and other WVI Departments on WVI Procurement Policies, Processes, and Systems
• Conduct Partners' / Sub-Grantees' capacity assessment and capacity building plans as per set framework / guidelines.
• Train the Partners / Sub-Grantees based on the approved capacity building plan, monitor progress.
• Coordinate with internal stakeholders in monitoring the progress and submit progress reports to the management.

5% Any other duties

• Participate in committee & Task forces requiring security input or guidance.
• Any other duty that may be assigned by the supervisor or designee
• Team work is enhanced

Knowledge/Qualifications For The Role
Required Professional Experience

• University degree in Business Administration, Procurement or similar degree, or equivalent experience
• Post graduate qualification in Purchasing and Supplies Management from CIPS Level 4
• At least 4 years' experience in Procurement or Supply Chain
• Computer literate with excellent working knowledge in MS Office.
• Experience in working with Enterprise Resource Platform (ERP’s)

Required Education, training, license, registration, and certification

• A member of Kenya Institute of Supplies Management (KISM)

Preferred Knowledge and Qualifications

• High professional ethics and integrity
• Good interpersonal and organizing skills
• Must be a committed Christian, able to stand above denominational diversities
• Strong communication skills.
• Experience working in the INGO at a similar role is an added advantage
• Travel and/or Work Environment

Requirement

• 20% Physical