Openings at Corporate Staffing

Tasks & Responsibilities:

• Participating actively in the definition and update of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and providing advice to the HoM in the translation of the identified logistical / technical needs into objectives, priorities and resources for the mission.
• Responsible for monitoring the implementation of logistics/technical activities in the mission (construction and rehabilitation, stock and supply of medical and non-medical material, transport, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, etc.) compliant with MSF standards, protocols and procedures, and reporting to the HoM on the development of the ongoing programmes and proposing reorientation strategies when needed.
• Responsible for the proper application of HR policies and associated in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for.
• Responsible for ensuring technical reference and support for all logistics/technical issues in the mission, providing coaching to logistics staff and representing MSF in meetings with Authorities and other NGOs for technical/logistics related issues.
• Responsible for ensuring installation and maintenance of functional office space(s) and lodging facilities in an adequate living condition as well as all the equipment required.
• Responsible for ensuring the proper use and maintenance of IT and communication tools as well as the communication means in the Mission; permanent communication between capital, projects, bases and HQ.
• Responsible for defining and monitoring the technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, monitoring on a daily basis the security rules observation and reporting to the HoM any problem. The Logistics Coordinator will be the security back up in the absence of the HoM.

Qualifications & Requirements

• Education: Degree and specialization in Logistics and MSF Logistics training.
• Experience: Essential working experience of at least two years in a similar position/ other management positions and MSF/ INGO in developing country(ies). Previous experience in emergencies is a strong asset.
• Skills/ Competences: Strategic; Strong Leadership Skills; Proven People Management; Behavioural Flexibility; Commitment to MSF Principles; Result Oriented; Culturally Sensitive; Team player; Planning and Organization.
• Knowledge: Computer literate (MS Office Suite); Unifield software knowledge is an added advantage.
• Language: Proficiency in written and oral English & Kiswahili.

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Key responsibilities:

• Perform secretarial and administrative duties, for the smooth running of the Functions in the Department.
• Organize, manage and coordinate appointments and meetings for the Head of Supply Chain as well as other Managers in the Department
• Compile information and prepare reports for decision-making.
• Attend departmental meetings and take Minutes for retention of discussions.
• Keep custody of records e.g. LPOs, letters etc for easy retrieval.
• Coordinate document movement in the department e.g. LPOs, Requistions, for traceability and timeliness.
• Coordinate Workshops for the Department e.g Formulary Committee
• Attend to queries

Job requirements:

• Diploma in Business Administration and Secretarial Studies
• Bachelor’s Degree in Business Administration is an added advantage
• At least 3 years of work experience in office administration

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Duties & Responsibilities

• Provide accounting and clerical support to the accounting department
• Type accurately, prepare and maintain accounting documents and records
• Prepare bank deposits, general ledger postings and statements
• Reconcile accounts in a timely manner
• Daily enter key data of financial transactions in database
• Provide assistance and support to company personnel
• Research, track and restore accounting or documentation problems and discrepancies
• Inform management and compile reports/summaries on activity areas
• Function in accordance with established standards, procedures and applicable laws
• Constantly update job knowledge

Requirements

• 1-2 years Proven accounting experience in a busy hospital.
• Competency in MS Office
• Hands-on experience with spreadsheets and financial reports
• Accuracy and attention to detail
• Ability to perform filing and record-keeping tasks
• Data entry and word processing skills
• Well organized
• CPA 1&2
• A degree in accounting will be an added advantage.
• Preferably a male candidate (gender parity)

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Duties

• Assisting the business development manager in ensuring full optimization of new business potential and converting leads to active sales.
• Responding to queries from clients correctly and in timely manner.
• Assist in developing and maintaining close, strategic relationships with key customers.
• Make market research and analysis and provide professional sales strategy
• Should have ability to present analytical assessment about sales/ projections / budget etc.
• Assist in maintaining solid working relationships with the current and new clients by ensuring their needs are met and resolving complains in a timely manner.
• Assisting in development of social media presence and exposure
• Ensuring our weekly reports are sent to the management in a timely manner.
• Knowledge & experience of digital marketing and e-commerce
• Guide and train the public relations team on timely social media usage.
• Any other duties that maybe assigned by the management.

Job Specifications

• Business degree in a relevant field – sales, marketin
• Minimum 2-3 Years of experience in a similar position in the FMCG category.
• Professional qualification in the horticultural sector will be an added advantage.
• Computer literacy with knowledge in CRM systems.
• Effective analytical and problem-solving abilities.
• Solutions oriented
• Can be able to travel when needed to.

Other Requirements

• Ability to work under pressure
• Positive, confident, energetic, self-motivated and able to work
• Flexible in working hours

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Main Responsibilities

• Research, script, design, produce and manage high-quality interactive print, audio and audio-visual digital online content for Amnesty Kenya organisational emails, artwork and other materials.
• Analyze complex human rights languages and processes from a user-focused perspective and simplify them for all our target constituencies.
• Support the Communications and Membership Unit to organise, caption, tag and upload content to Amnesty Kenya online media library.
• Support the Communications and Membership Unit to manage Amnesty Kenya’s social media accounts and engage with diverse audiences across key social media sites (Twitter, Facebook, LinkedIn, Tiktok, Youtube, Instagram)
• Generate, edit and publish clear, compelling content that upholds our brand identity as a vibrant and edgy civil society organisation and advances our objectives.
• Develop, implement, and manage Amnesty Kenya’s social media calendar.
• Research and maintain lists of relevant influencers and high-impact hashtags.
• Collaborate with other Amnesty Kenya teams to develop social media plans ahead of key conferences, events, and opportunities.
• Support Amnesty Kenya teams to produce high-quality informative and motivational materials from our work.
• Track and assess social media metrics, insights, and best practices to help us continuously improve our reach and engagement with key audiences.
• Support the Communications and Membership Manager to develop and implement membership recruitment and engagement strategies.

Experience & Skills

• At least a bachelor’s degree in a relevant field (journalism, communications, gender, community development, human rights, international development or other social media science).
• Demonstrate relevant skills in content creation and curation.
• Excellent writing and visualization skills with an eye for detail and accuracy.
• Demonstrated experience using design tools and software (Canva, Photoshop, among others).
• Demonstrated experience using survey tools (Survey Monkey, Google Forms and MS Forms, among others).
• Proven ability to react to fast-changing political situations, exercising and promoting creative thinking.
• Demonstrated experience in using of Twitter, Facebook, YouTube, TikTok, Instagram, among others.

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Main Duties & Responsibilities

• Handling in liaison with the School Manager oral interviews and admissions in conjunction with the Admissions Services.
• Timetabling – Entering data in the system and resolving conflicts with the Timetabling System Administrator.
• Overseeing lecturers’ assessments.
• Debt collection – Ensuring that students register within the deadlines and invoices are raised within set deadlines, and that payments are made as per the Credit Control Policy.
• Examination timetables – Submitting the class timetable to the University Exams Coordinator, ensuring that all units reflect on the exam timetable, report any conflicts reported by students, and ensuring that the students’ number for each unit is correct.
• Submission of Bi-semester reports – Student numbers twice per semester (one month after registration and before exams begin); Debtors report to the Manager and the Credit Controller every month; Report on activities in BCOM Program monthly for compilation in AAEC and CUE Report (customer surveys, meetings with student representatives, lecturers’ evaluations etc.); Report on the mentored students and their participation of the extracurricular activities (one month after registration and before exams begin) to the Manager.
• Overseeing issuance of Progress Reports by Program Associates on request (especially to Parents and Guardians).
• Handling student/parent problems/queries in consultation with the Director, Undergraduate Programmes, and the School Manager
• Reporting student disciplinary matters to the School Manager, the Director, Undergraduate Programmes, or the Dean of Students
• Certifying lecturers’ claims.
• Coordinating all correspondence to and from students.
• Assisting the Director, Undergraduate Programmes, and the School Manager in monitoring the lecturer’s performance of duties
• Supervising Program Associates in consultation with the School Manager – Assigning them roles and guiding them on how to carry out new tasks
• Any other duties that may be assigned.

Job Requirements

The post holder will be required to have and demonstrate evidence of the following qualifications, attributes, and skills:

• Bachelor’s Degree in business management or any other relevant degree, professional qualification is an added advantage.
• Administrative work experience is an added advantage.
• Self-driven, attention to detail, ready to go the extra mile to get work done, loves dealing with people on a constant basis, good communication skills, and a team player

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Main Duties & Responsibilities

• Ensure the data of newly admitted students is complete in AMS
• Develop and maintain a detailed database in excel for all the undergraduate students
• Prepare the semester fees structure and post them in AMS in liaison with the credit control office
• Ensure all the students have been correctly invoiced after the registration period is over
• Print out the debtors list for all the students in the 3rd week of each month and highlight the defaulters for the administrators to follow
• Following up on debt collection of the students
• Prepare quarterly reports on the debtors status for the undergraduate programs
• Reverse invoices and charges according to the CoC forms received from the administrators in liaison with credit control office
• Reconcile the financial status of the student accounts at the end of each academic year
• Assist in Customer Service: online queries, external phones, visitors, resetting passwords, etc.
• Prepare a status report of the pending students in the system at the end of each academic year giving recommendations of those who should be discontinued
• Administer and collate the analysis of the customer satisfaction survey each semester
• Assisting in the marketing of all the undergraduate programs
• Send reminders to pending students to complete their courses
• Any other duties that might be assigned

Job Requirements

The post holder will be required to have and demonstrate evidence of the following qualifications, attributes, and skills:

• Bachelor’s Degree in Commerce, Management, or Economics business management, professional qualification is an added advantage.
• One-year prior experience in an administrative role.
• Highly professional and very organized, able to prioritize and multitask, needs to be    reliable and able to work on their own initiative; a high level of confidentiality required

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Tasks & Responsibilities

Administrative Support (75% time)

• Provide administrative support for the Director, including managing email inbox and calendar, drafting emails, scheduling meetings, arranging travel, and file organisation. This includes tracking priorities, incoming requests, deadlines, and longer-term planning.
• Prepare materials, background research, and briefing documents for partner, donor and networking meetings or research initiatives, for internal communications and external documents (briefing reports, presentations, proposals, talking points, etc.) in accordance to our style guide and standards as needed.
• Attend meetings with and on behalf of the Director, including note-taking and follow-up with minutes.
• Manage logistics, coordinate planning, and provide support for team meetings and retreats.
• Act as the focal point with all staff in all offices to ensure smooth communications.
• Provide support within the Partnerships and Programmes team for initiatives as needed. This includes, among others, proofreading or editing research materials in line with our style guide and standards, contributing to in-house trainings, or drafting proposals.

Social Equity Pillar Support (25% time)

• Coordinate priorities and oversee project progress with the pillar team.
• Identify staffing needs and lead recruitment processes on behalf of the Director.
• Coordinate and lead team meetings, including note-taking and follow-up with minutes.

Opportunities for Growth

Working at Samuel Hall means that you are contributing to ground-breaking, innovative, and rigorous work that bridges research, implementation and policy. Most of our training happens on the job, but as part of our investment in learning and development, everyone is encouraged to apply for up to five days of paid professional development leave and financial resources to enable them to acquire new skills and knowledge. We commit to helping you to:

• Grow within the organisation, with gradual increases in responsibility and accountability, and exposure to our different roles within the Development Unit.
• Grow to become a sought-after focal point for development and humanitarian actors, with the opportunity for continued learning, and the chance to become a key voice in your area of expertise.
• Grow your personal and professional network as we expand our list of partners.

Vacancy Requirements

Required

• A minimum of 2 years full-time relevant work experience in high-level administrative assistance, working for senior-level management
• A Master’s degree in a relevant field
• Experience with applying high-level writing and presentation skills
• Experience with Microsoft Office and google suite
• Excellent spoken and written skills in English
• Strong coordination and communication skills
• Keen attention to detail
• Ability to be patient and to work well within a global team
• Ability to cope well under pressure, occasionally work irregular hours and meet tight deadlines
• Demonstrated interest in humanitarian and development work
• Existing work authorisation in Kenya is required.