Vacancies at World Agroforestry Centre (ICRAF)

Overview

The Program Analyst will provide administrative and analytical support to the Associate Program Director (APD) and as part of a regional team, assist in the management and coordination of program activities. The role includes internal and external stakeholder management, project coordination, and operational support.

Duties and responsibilities

• Administrative and Operational Support to Associate Program Director (APD):
• Provide administrative support to the APD, including processing budget requisitions, and reconciliations
• Plan meetings, ensure minutes are taken, and properly filed for reference.
• Act as a liaison for APD with internal and external stakeholders, ensuring effective communication and collaboration.
• Maintain a calendar of project key milestones and ensure timely reminders are sent to project leads
• Participate in systems improvement efforts by observing, documenting, and reviewing current workflows, collecting feedback from stakeholders, and proposing improvements.

Project Management Support

• Provide project management support including supporting special initiatives.
• As directed, coordinate with the APD, Program Managers, Project Leaders and Senior Scientists   to ensure best practices for project management.
• Ensure all documentation and activities for closing projects adhere to agreed standards including proper archiving in collaboration with relevant project management units 

Program Analysis Support

• As a contributing member of Program Administrative, Finance and HR Team; perform the following functions:
• Conduct multi-topic analytics on a monthly basis as requested by APD or Program Director through APD.
• Work closely with other CIMMYT units at regional and HQ level to promote functional collaboration and efficient workflows
• Manage credit card clearances, ensuring timely and accurate processing
• Assist in the preparation of draft project budget proposals for new projects and conduct budget revisions for existing projects as needed
• Identify and flag areas needing attention for action.
• Any other duties as assigned by Supervisor in the interest of proper program functioning and efficiency.

Requirements

• Bachelor’s degree in Business Administration, Finance, Project Management, or a related field.
• Proven experience in project management, finance, or administrative support roles.
• Strong organizational and analytical skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and project management software.
• At least 3 years post-graduation experience.
   

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Overview

The position is for Right Tree in the Right Place project: supplying high-quality tree planting material of native tree species for landscape restoration in Sub Saharan Africa (RTRP-Seed). RTRP-Seed addresses bottlenecks in high-quality, diverse native tree seed and seedling supply in support of landscape restoration targets in Ethiopia, Kenya, Uganda and Rwanda, with some additional work in Burkina Faso. The IKI Project Coordinator will support the Project Principal Investigator (PI), country teams and partners across the five project countries.

Duties and responsibilities

The incumbent will be responsible for.

• Project support, communication and reporting
• Project assistance and stakeholder liaison
• Execution of administrative and technical tasks

Specific Tasks

The specific duties of the IKI Project Coordinator will include, but not necessarily be limited to:

Project support, communication and reporting

• Support the PI in implementing and maintaining project plans
• Assist in tracking project milestones and deadlines
• Prepare and distribute project reports as directed by the PI
• Facilitate communication between team members and the PI
• Organize and document project meetings

Project assistance and stakeholder liaison

• Assist in coordinating project activities under the guidance of the PI
• Act as a point of contact for project stakeholders, as directed by the PI
• Help monitor project progress and promptly inform the PI of any potential issues or delays
• Support the PI in preparing for partner meetings and follow up on action items

 Execution of administrative and technical tasks

• Complete administrative and basic technical tasks as assigned by the PI
• Provide logistical support to the research team in their day-to-day activities
• Ensure all assigned tasks are completed accurately and within set timelines
• Work closely with Theme TREEs administrators to ensure smooth running of the project
• Liaison closely, when necessary with CIFOR-ICRAF units such as the Communication-Outreach and Engagements Unit, Financial Services Unit, Human Resources, Project Management Unit, Procurement Unit

Requirements

• A Master of Science degree in project management, program management, or a related discipline is required, along with demonstrated experience in coordination and administrative management. Candidates should possess a proven track record in overseeing complex projects or programs. Expertise in life sciences will be viewed favorably.
• At least 3 years of demonstrated experience in a similar role.
• Some experience coordinating multi-institutional and multi-disciplinary research for research and development projects.
• Strong organizational and time management skills.
• Proficient in Microsoft Office Suite and data analysis software (e.g., SPSS, Excel)
• Excellent written and verbal communication skills.
• Attention to detail and ability to follow instructions accurately.
• Ability to work independently and collaborate effectively in a team setting.