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The mandate of SRC, as per Article 230, Constitution of Kenya, 2010, is to: Set & regularly review the remuneration & benefits of all State officers; & Advise the national & county governments on the remuneration & benefits of all other public officers.
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Operational Responsibilities / Tasks
- Clean and arrange the offices daily;
- Prepare and serve refreshments;
- Dispatch mails to the post office and other destinations;
- Arrange boardroom for meetings that are scheduled to take place;
- Distribute internal mails to officers as marked to respective offices;
- Requisition snacks and refreshments;
- Load and off load packages for office use;
- Carry out office logistical duties;
- Photocopy, bind and shred documents;
- keep inventory of kitchen utensils and advice on restocking; and
- Open and close offices to ensure security
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
- Kenya Certificate of Secondary Education mean Grade D- (minus) or equivalent.
Professional Qualifications / Membership to professional bodies
- Valid Certificate in food handling.
- Computer Knowledge will be an added advantage
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Operational Responsibilities / Tasks
- Undertake appraisal of records periodically to continuously decongest storage space;
- Develop and implement file control systems to prevent any loss or misplacement of records;
- Scan documents to provide for faster retrieval of information;
- Generate registry forms;
- Sensitize action officers on the need to comply with legislation on records management as provided in the existing Acts and circulars;
- Preserve Commission records for posterity;
- Maintain an updated data base of incoming and outgoing correspondence;
- Dispatch all received correspondence to the relevant office for action;
- File letters in their subject files for easier retrieval;
- Regular update of the filing index;
- Maintain both confidential and open personal files to ensure integrity of information;
- Make recommendation for disposal of archived records;
- Arrange and classify information material for ease of retrieval;
- Attend and direct stakeholders as they come to follow up their submitted cases;
- Review records retention schedules and governmental record keeping requirements to ensure that procedure and legislations for archival storage, reducing paper records wherever possible, or for destroying obsolete or unnecessary records are maintained;
- Ensure longevity of records through proper file handling and maintenance;
- Provide feedback to enhance business processes and initiate process improvement to achieve operational excellence; and
- Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.
Academic qualifications
- Bachelor’s degree in Information Science in Archives/Records Management from a recognized university.
Professional Qualifications / Membership to professional bodies
- Certificate in Records Management.
- Knowledge of Electronic Data Management System (EDMS) will be an added advantage
Previous relevant work experience required.
- Three (3) years of service in a comparable position from a reputable organization
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Operational Responsibilities / Tasks
- Update human resource employees’ data base and leave roaster;
- Receiving, sorting, filing and dispatching of mails;
- Coordination of transport logistics functions;
- Dissemination of human resource information internally;
- Document data on human resource metrics;
- Support the recruitment process by gathering applicant’s background information, assisting in interview processes, follow up with successful candidates, opening of new employee files and assisting in orienting new employee to the organization;
- Performing file audits to ensure that all required employee documentation is collected and maintained;
- Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets;
- Filling monthly vehicle returns and signing of work tickets where applicable;
- Maintaining of updated asset records and equipment inventory;
- Supervise drivers in line with Commission’s transport policy;
- Scheduling of official transport; and
- Liaising with service providers to ensure maintenance and servicing of motor vehicles in line with transport policy
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
- Diploma in Human Resource management or related field;
- Kenya Certificate of Secondary Education mean Grade C (Plain) or above.
Professional Qualifications / Membership to professional bodies
- Membership to the IHRM
- Candidates with CHRP Level two will have an added advantage
Previous relevant work experience required.
- Two (2) years of service in a comparable position from a reputable organization.
go to method of application »
Operational Responsibilities / Tasks
- Distribute to suppliers the tender documents, request for quotation and proposal documents, registration of suppliers documents;
- Post tender notices, tender documents, Expression of Interest and any other relevant information to the Public Procurement Information Portal (PPIP), Commission website and Information Financial Management Information System (IFMIS);
- Coordinate the receiving and opening of quotations, request for proposals and tender documents;
- Creation of new users in the PPIP portal and administer the portal on behalf of the Commission;
- Creation of suppliers in the PPIP portal and administer the portal suppliers on behalf of the Commission;
- Create payments of all pending bills in the IFMIS System;
- Preparation of draft artwork and tender notices for advertising on dailies;
- Provide secretarial services to the opening committee;
- Drafts the local purchase orders (LPO) and local service orders (LSO);
- Assist in the evaluation of tenders, quotation and proposal documents;
- Post all documentation on the IFMIS system on the receive and inspect goods and services;
- Expedite on the deliveries of goods and delivery of services;
- Assist in the inspection and acceptance of goods and services received and preparation of Inspection and Acceptance report;
- Records all goods received in the Goods Received Notes (GRN), bin card, IFMIS system and any other relevant record;
- Attach all relevant documents to support payment of suppliers vouchers;
- Receive and distribute appropriately airtime to the Commission members and staff;
- Ensure proper inventory of procured assets and boarded stores due for disposal and preparation of the reports;
- Ensure that the store is well organized to enhance easy access to goods, efficient utilization of space, and easier administration of the store operations that safety security management;
- Issue and record goods issued to users as per the requests in a timely manner to the appropriate department;
- Monitor stock levels and raise internal purchase requests for the stock replenishment;
- Receives and records invoices, delivery notes, internal requisition purchase forms, and any other relevant document on behalf of the department;
- Assist in the periodic and annual stock taking for prudent inventory management
- Assist in the development of the periodic reports for submission to the National Treasury, PPRA, Ethics and Anti- Corruption Commission on matters relating to procurement and asset disposal;
- Filing and safeguarding all procurement proceedings; and
- Implement the department risk management framework
Academic qualifications
- Diploma in Purchasing and Supply Chain Management from a recognized institution.
Professional Qualifications / Membership to professional bodies
- Members of Kenya Institute of Supply Management (KISM).
- Valid practicing license from KISM.
Previous relevant work experience required.
- At least 2 years of service in a comparable position from a reputable organization
Method of Application
Interested and qualified persons are requested to submit their applications indicating their current salary together with detailed Curriculum vitae, Copy of national ID, copies of academic and professional certificates and testimonials.
Details of the positions are in the Commission website.
Upon being successful and granted an offer of employment, the successful candidate MUST present clearances and satisfy the requirements of Chapter Six of the Constitution of Kenya
2010 by providing copies of the following documents;
- A valid tax Compliance Certificate from the Kenya Revenue Authority (KRA);
- A valid Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI);
- A valid Clearance Certificate from the Higher Education Loans Board (HELB);
- A valid Clearance Certificate from an approved Credit Reference Bureau (CRB) (Must provide certificate or report); and
- A Valid Clearance form from the Ethics and Anti-corruption Commission (EACC)
Application to be submitted in a sealed envelope clearly marked at the top “Application for the position of……” and mailed OR delivered to:
The Commission Secretary
Salaries and Remuneration Commission
Williamson House 6th Floor
4th Ngong Avenue
P.O. Box 43126 – 00100
NAIROBI
To be received on or before 12th April, 2023.
Salaries and Remuneration Commission is an equal opportunity employer. Persons with disabilities, marginalized and minority groups who meet the job specifications are encouraged to apply. Canvassing will lead to automatic disqualification.
Only shortlisted candidates will be contacted.
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