Vacancies at Africa International University

Procurement & Supplies Officer – Vacancy Code: PS 24 (1 Position)

The ideal candidate should be conversant with procurement processes, regulations, and supply chain management. Strong vendor negotiation skills, data analysis capabilities, and proficiency in procurement software are essential.

Key Qualifications & Requirements:

• A Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Logistics, or a related field with at least 10 years of procurement experience is required. Alternatively, a Master’s degree in a related field with a minimum of 5 years of post-training experience will also be considered.
• Membership in the Kenya Institute of Supplies Management (KISM).
• Professional certification in procurement such as CIPS or CPSP – K
• An in-depth knowledge of procurement processes, regulations, and supply chain management.
• Strong negotiation and vendor management skills.
• Proficient in procurement software and data analysis.

Key Responsibilities:

• Team leadership and capacity building of the procurement team
• Draft, review and implement relevant policies and procedures
• Draft, review, and negotiate procurement contracts and agreements whilst ensuring that all contracts meet legal, regulatory, and policy requirements.
• Develop and maintain relationships with vendors and suppliers.
• Ensure adherence to procurement regulations and standards
• Analyze procurement data to identify cost-saving opportunities.
• Oversee supply chain management to ensure efficient operations.

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Assistant Librarian – Acquisition & Technical services– Vacancy Code (ALA&TS-23) (1 Position)

This position will be reporting to the University Librarian.

Job Purpose:

The incumbent will be responsible for all acquisition and technical division activities which include selection, acquisition, processing, classification and cataloging of books and other library materials.

Main Responsibilities:

• Manage and coordinate all activities and services in the Technical Services Division.
• Contribute to acquisition, development and collection management efforts, including reviewing potential materials for acquisition and availing current publisher catalogues for selection of books.
• Recommend the adoption of bibliographic maintenance standards and authorities in an automated environment, develop procedures for processing all library materials.
• Establish policies and procedures for technical services division and revise them periodically as and when necessary.
• Direct and supervise the operations of the technical services staff and oversee processing of all materials, including receiving book order requests and checking against existing databases to avoid duplications.
• Classify materials, perform original or copy cataloging for new materials as needed; oversee physical materials processing; update holdings data to reflect material transfer, withdrawal, and additions.
• Contribute to preparation of annual budget, particularly as it relates to technical services and needs.
• Maintain statistics and prepare reports related to technical services division as required.
• Organize information materials to allow easy retrieval which includes shelving and occasional shelve reading.
• Work for long hours and sometimes in the evenings and weekends.
• Any other duties as assigned from time to time.

Requirements: Qualifications and Experience

• . A Master’s degree in Library Science from a recognized institution with at least 3 years post training experience or equivalent or a Bachelor’s degree with minimum five years’ relevant experience in an academic library or equivalent will also be considered.
• Sound knowledge of principles and practices of bibliographic maintenance and control including MARC, AACR2, LCSH, LC classification and experience working with KOHA, particularly in classification and cataloging.
• Excellent written and oral communication skills.
• Must be proactive, self-driven and goal oriented.
• Ability to work under minimum supervision.
• Considerable knowledge of standard library practices, procedures, and technologies
• Effective organization and problem-solving skills;
• Strong inter-personal and teamwork skills.

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Security Supervisor – Vacancy Code (SS-24) (1 Position)

This position will be reporting to the Senior Security Officer of the University.

Job Purpose:

This position exists to plan, supervise, and coordinate security shift operations where the incumbent will lead and participate in the provision of security services such as monitoring, training, and assessing the performance of the security guards. They must conduct investigations and report on all security issues in the university.

Main Responsibilities:

• He or she will supervise guards directly and ensure daily checklists are well filled and presented to the supervisor daily.
• Shall ensure that guards report on duty 15 minutes to reporting time and that the assignment is fully covered.
• Conduct random patrols within the university compound to ensure that all guards are present and have signed the required check lists.
• Crowd control during events or any other gathering within the University as well as control of traffic flow.
• Conduct team up parades and participate in trainings and refresher courses when required.
• Ensure that all University security gadgets and equipment used in all access controls are operational and effectively utilized by the guards.
• Participate in all University events including; Graduation ceremonies, wedding ceremonies, chapel services among other gatherings taking place in AIU.
• Document all incidents within the university compound in the occurrence book and promptly report them to the supervisor without delay.
• Record statements of security concern and carryout the investigations regarding the cases in question.
• Resolve conflicts and misunderstandings between the guards as well as ensure that the personnel are alert at their stations and in their right uniforms.
• Report any intrusion via fence boundary or buildings immediately without delay and record the same in the occurrence book.
• Before making any major decisions while on duty, he or she shall consult with the supervisor promptly to prevent any potential inconveniences.
• Foster positive relationships with all community members while working towards the achievement of the University’s mission and vision.
• Participate in enforcement of dress code and University core-values
• Any other duties as assigned from time to time

Requirements: Qualifications and Experience

• . Must have completed secondary school education and hold at least a certificate in a security-related field.
• Should have training and experience in one of the following: police service, military, NYS, or supervisory-level work in a security firm.
• Must possess basic computer skills.
• Additional qualifications, such as firefighting, counter-terrorism, disaster management, or other relevant certifications, will be considered an added advantage
• Proficient in both written and spoken English and Kiswahili.
• Capable of working with minimal supervision.
• Must consistently demonstrate faithfulness, honesty, and obedience to instructions from supervisors.
• Able to work effectively under pressure while maintaining positive relationships with staff, students, and the wider community.
• A committed born-again evangelical Christian.

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Driver/ Mechanic – Vacancy Code: Ud 33 (2 Positions)

We are seeking a professional and experienced Executive Drivers to provide dedicated driving services to our Executives. The ideal candidate will be responsible for ensuring safe and reliable transportation while maintaining the highest standards of professionalism and confidentiality.

Key Requirements:

• A minimum of 5 years of driving experience, preferably in an executive or corporate setting.
• KCSE qualification with basic mechanical training is required.
• Possession of a valid Public Service Vehicle (PSV) license is an added advantage.
• Excellent knowledge of local routes and traffic regulations.
• Strong communication and interpersonal skills.
• Punctual, reliable, and able to maintain discretion and confidentiality.
• Must have a valid certificate of good conduct

Responsibilities:

• Safely transport the university executives to and from appointments, meetings, and events.
• Maintain the vehicle in excellent condition, including regular cleaning and scheduling maintenance.
• Perform minor vehicle repairs or troubleshooting when necessary.
• Manage routes and plan for timely arrivals based on schedules.