Vacancies at CPF Financial Services

Job Summary

This position is responsible for the effective implementation of human resource policies and strategies relating to employee planning and resourcing, employee rewards and personnel administration for the Group shared services.

Duties and Responsibilities

• Periodically review the Group’s organisational structure and provide strategic advice on its appropriateness regarding effectiveness and efficiency to deliver and support the business.
• Review manpower planning policies and reports to ensure optimal staffing across the Group.
• Ensure timely and accurate updating and safe custody of employees’ records.
• Implement and monitor human resource and administration policies.
• Ensure the implementation of health and safety policies and practices, reflective of the organisation’s needs, which in turn meet statutory and legal requirements.
• Manage employee labour relations to ensure compliance with organisational rules and regulations as per the employment act.
• Receive and analyse employee grievances and disciplinary cases and assist employees in finding satisfactory solutions to personal problems through counselling services.
• Ensure effective management of the leave and leave process across the Group and continuously update supervisors on leave utilisation.
• Manage staff deployment and separation processes including clearance and issuing of certificates of service for separating employees.
• Ensure periodic human resource audits are carried out and the audit reports findings are addressed as per the policy.
• Review and analyse work processes across the Group and recommend improvements.
• Oversee all office administrative functions that include travel and logistics (Air & Road); outsourced services (catering, car hire, security & cleaning); office refurbishment (at Head Office and Branches)
• Ensure adherence to health and safety measures by ensuring regular fire drills as required by law and sensitization forums on disaster preparedness.
• Ensure timely requisition of office assets.
• Maintain an up-to-date asset register and insurance cover for all assets is in place for the Group.
• Oversee maintenance and repairs of motor vehicles.
• Organise staff events and oversee facilitation of Board meetings.
• Ensure all annual subscriptions for the Group are renewed on time including business permits, land rates and rents.
• Oversee the provision of airtime to staff entitled to.
• Prepare monthly reports on administrative functions.
• Prepare human resources & administration budgets and plans.
• Identify and document risks related to the Operations and Employee Rewards services, processes, and products within the risk register.
• Develop appropriate risk responses for identified risks to ensure the risks are mitigated and eliminate any possibility of recurrence.
• Report any occurring risks regularly to the Group Head, Human Resource and Administration and the Risk Division.
• Perform any other duty as may be assigned from time to time.

Requirements for appointment:

• Bachelor’s degree in social sciences /human resource management/ business administration or related field
• Certified Human Resource Practitioner (CHRP) qualification
• Holder of a valid practising licence from the Institute of Human Resource Management (IHRM)
• Full member of the Institute of Human Resource Management (MIHRM) in good standing.
• A master’s degree in the relevant field will be an added advantage.
• At least Eight (8) years’ relevant experience, two (2) of which should have been in a managerial role for Manager I in a similar organisation or a busy function

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Job Summary

This position is responsible for executing policy concepts and drafting policy documentation on governance related matters; and supporting Board meetings in accordance with established procedures.

Duties and Responsibilities

• Arrange for the printing of the Annual report and other reports.
• Assist in the preparation and review of the Calendar of Activities for the Board and Directors.
• Assist in the preparation of the minutes of the Board.
• Maintain all board records and ensure their accuracy and safety.
• Carry out research, gather and analyse data, and prepare comprehensive reports upon request of individual members.
• Support Board members in their external engagement activities.
• Implement policy documentation on governance-related matters.
• Assist and ensure administrative and arrangement support for high-level meetings, including the emoluments and allowances, accommodation, communication, and other services.
• Prepare required documents for meetings of the boards and related committees.
• Maintain administrative arrangements such as the preparation of invitations, notices, agendas, briefings, records of proceedings and minutes, as well as other necessary documents and their circulation.
• Contribute to research on the best method for executing board affairs activities.
• Prepare and present daily/weekly/monthly reports to senior management for decision making.
• Perform any other duties as may be assigned from time to time.

Requirements for appointment:

• A bachelor’s degree in law or a related field.
• Certified Public Secretary
• At least 2 years relevant experience in a similar organisation or busy function