Vacancies at DAI Kenya - Development Alternatives, Inc.

ROLE’S PURPOSE:

The Partner Assistant will help the Partner team ensure that all procurement documentation is accurate and complete before goes to finance for payment on a regular basis and achieved according to project deadlines. The individual will ensure that all procurement actions are compliant with FAR and AIDAR regulations.

OBJECTIVES AND DUTIES:

• Provide assistance to the partner team in database entry, procurement tracking, and reporting.
• Maintain integrity of procurement system and files in compliance with DAI practices and policies and USAID rules and regulations.
• Maintain procurement activity tracker and provide regular updates on status to the Partner Manager and relevant technical staff.
• Review procurement documents in TAMIS as well as hard copy files to ensure all backup documents are included in compliance with the project Field Operations Manual, and revise/correct as required.
• Report accurate financial data to the Finance Manager on planned procurement activities.
• Assist with the preparation of source selection memos which provide clear justification for the selection of vendor/local subcontractor.
• Assist with responding to bidders’ queries and feedback on the evaluation process
• Review Procurement documents in SharePoint drive to ensure all relevant documents are present
• Other duties as assigned by Partner Manager or Senior Leadership team.

QUALIFICATIONS:

• A. Degree in Business Administration or relevant field
• 5+ years of experience in procurement
• Experience working with international NGOs or donors, such as USAID-funded projects (preferred).
• Knowledge of USG procurement regulations
• Demonstrated ability to work in dynamic environments and achieve development outcomes
• Excellent organizational skills with a willingness to take initiative and be proactive
• Ability to perform high-level duties with a minimum of supervision
• Strong English writing and speaking skills required
• An articulate individual who possesses excellent communications and personnel management skills and who can relate to people at all levels of an organization
• An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
• An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
• Previous experience with DAI policies, procedures, and systems (TAMIS, etc.) preferred

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ROLE’S PURPOSE:

The Finance Assistant will help the Finance team ensure that financial transaction documentation is complete, and accurate and that payments are made on a timely basis.

OBJECTIVES AND DUTIES:

• Receives and reviews (for completeness and accuracy) all incoming invoices and requests for payment. Ensures the integrity of all receipts, invoices, and vouchers.
• Prepares required documentation for submission to Finance Manager (who will prepare payment checks for Senior Management’s signature) and required documentation (expense cover sheets), post-payment, to provide to the Project Accountant for data entry into DAI’s Financial Accounting System;
• Assists the Project Accountant in recording and assigning costs based on approved budget into the Financial Accounting System, vFER
• Supports with processing DA1 forms for VAT exemption, VAT reimbursements and regularly updates the VAT tracker
• Manages the project’s petty cash according to ATI policies and procedures and submits the reconciliation each week to the Finance Manager.
• Assists with the daily scanning of financial vouchers for submission to DAI/Washington twice a month.
• Responsible for following up on statutory remittances to ensure they are all updated on time.
• Works with the Grants Manager to track all open grants and progress payment schedules;
• Performs other financial tasks assigned by the Finance Manager which are consistent with his/her qualifications, this Scope of Work and the general requirements of the project.
• Maintains a good knowledge and understanding of all policies and procedures as set forth in the ATI Field Operations Policy Manual.

QUALIFICATIONS:

• A. Degree in Accounting, Finance, Business Administration or equivalent.
• 4+ years of experience in accounting or financial management
• Experience working with international NGOs or donors, such as USAID-funded projects (preferred).
• Experience using Microsoft Excel (required)
• Experience using accounting software.
• Past experience managing petty cash accounts.
• Demonstrated ability to work in dynamic environments and achieve development outcomes
• Excellent organizational skills with a willingness to take initiative and be proactive
• Ability to perform high-level duties with a minimum of supervision
• Strong English writing and speaking skills required
• An articulate individual who possesses excellent communications and personnel management skills and who can relate to people at all levels of an organization
• An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
• An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
• Previous experience with DAI policies, procedures, and systems (TAMIS, etc.) preferred