Partner Assistant at DAI Kenya - Development Alternatives, Inc.

ROLE’S PURPOSE:

The Partner Assistant will help the Partner team ensure that all procurement documentation is accurate and complete before goes to finance for payment on a regular basis and achieved according to project deadlines. The individual will ensure that all procurement actions are compliant with FAR and AIDAR regulations.

OBJECTIVES AND DUTIES:

• Provide assistance to the partner team in database entry, procurement tracking, and reporting.
• Maintain integrity of procurement system and files in compliance with DAI practices and policies and USAID rules and regulations.
• Maintain procurement activity tracker and provide regular updates on status to the Partner Manager and relevant technical staff.
• Review procurement documents in TAMIS as well as hard copy files to ensure all backup documents are included in compliance with the project Field Operations Manual, and revise/correct as required.
• Report accurate financial data to the Finance Manager on planned procurement activities.
• Assist with the preparation of source selection memos which provide clear justification for the selection of vendor/local subcontractor.
• Assist with responding to bidders’ queries and feedback on the evaluation process
• Review Procurement documents in SharePoint drive to ensure all relevant documents are present
• Other duties as assigned by Partner Manager or Senior Leadership team.

QUALIFICATIONS:

• A. Degree in Business Administration or relevant field
• 5+ years of experience in procurement
• Experience working with international NGOs or donors, such as USAID-funded projects (preferred).
• Knowledge of USG procurement regulations
• Demonstrated ability to work in dynamic environments and achieve development outcomes
• Excellent organizational skills with a willingness to take initiative and be proactive
• Ability to perform high-level duties with a minimum of supervision
• Strong English writing and speaking skills required
• An articulate individual who possesses excellent communications and personnel management skills and who can relate to people at all levels of an organization
• An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
• An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
• Previous experience with DAI policies, procedures, and systems (TAMIS, etc.) preferred