Vacancies at Office of the Director of Public Prosecutions

REQUIREMENTS FOR APPOINTMENT
For appointment to this grade, a candidate must have:

• Served at the level of Assistant Director, Human Resource Management or a comparable and relevant position in the Public Service or Private Sector for a minimum period of two years;
• Bachelor's degree in Sociology, Public/Business Administration Human Resource Management/Staff Management or any other relevant qualification from a recognized institution;
• post graduate diploma in Staff/Human Resource Management or its equivalent from a recognized institution;
• Master's degree in Human Resource/Staff Management, Business Administration, public Administration or their equivalent qualifications from a recognized institution;
• Registered as a Professional Member with the Institute of Human Resource Management (IHRM) with a valid practicing license; and
• Meet the requirements of Chapter Six (6) ofthe Constitution of Kenya 2o1o; Integrity, Leadership, Honesty, Accountability and Discipline in the service to people.

NOTE: Possession ofa Strategic Leadership Development course lasting not less than six (6) weeks from a recognized institution will be an added advantage.

DUTIES AND RESPONSIBILITIES
An officer at this level will be responsible directly to the Director of Public Prosecutions professionally and administratively to the Deputy Director of Central Facilitation Services Specifically, duties and responsibilities will include:

• Coordinating development, implementation and monitoring of the human resource management strategies derived from the ODPP strategic plan;.
• Developing, implementing and monitoring of the divisional work plan and budget;
• Coordinating recruitment and deplol, nent of staff to facilitate optimum staffing for effective service delivery;
• Coordinating employee satisfaction survey to identify issues affecting staff and develop strategies to address them;
• Coordinating declaration of income assets and liabilities to ensure compliance with the Public Service Code of Conduct and Ethics'
• Providing professional advice on human resource management policies, guidelines, procedures and human resource practices on recruitment, selection, career development, discipline, benefits and compensation;
• Monitoring and evaluating the effectiveness of human resource management policies, guidelines, procedures and standards to inform timely review;
• Coordinating the development and implementation of Personnel Emolument budget for staff of ODPP and ensure prudent utilization of resources;
• Coordinating research on Human resource practices in order to inform decision on human resource matters;
• Supervising implementation of performance management system in the division;
• Coordinating proper maintenance and security of human resource records, to ensure full compliance with the Emplolrnent Act 2oo7 on records management and to support the availability of staff information that is critical in the management of human resources;
• Coordinating compliance with principles and values of good governance, transparency, accountability, ethics and integrity in compliance with the Constitution;
• Mentoring and coaching staff in the division to enhance organizational performance and succession management;
• Coordinating job analysis and development ofjob descriptions for submission to the Salaries and Remuneration Commission for evaluation;
• Coordinating Pensions management to ensure timely processing of employee benefits;
• Coordinating establishment and implementation of Employee wellness programs to address, mental health, alcohol, drug and substance abuse;
• Coordinating payroll management and authorize timely payment of salaries; and
• Supervising staff working in the division to ensure effective and efficient delivery of Human resource management services.

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Requirement for Appointment 
For appointment to this grade, a candidate must have:

• Experience in IT field for more than thirteen (13) years having served in the grade of Senior Principal, Information Communication Technology Officer DPP 5 or in a comparable and relevant position in the Public Service/Private Sector for a minimum period of two (2) years;
• Bachelor's degree in computer science or any other Information Communication Technology related discipline from a recognized institution;
• Master's degree in computer science or any other Information Communication Technology related discipline from a recognized institution;
• Demonstrated professional ability, initiative and competence in organizing and directing work;
• Professional cetification in an ICT related field such as (CCNP, CCNA, MCSE, MCSA, MCSD, Oracle Certified Database Administrator, CISM/CISA) or their equivalent qualification from a recognized institution. Programming skills in Experience in the design, implementation and development of ICT systems using Python, Perl, PHP,
• AWS, Oracle Certified Professional or any other language will be an added advantage; and Meet the requirements of Chapter Six (6) ofthe Constitution of Kenya 2o1o; Integrity,
• Leadership, Honesty, Accountability and Discipline in the service to people

NOTE: Possession of a Strategic Leadership Development course lasting not less than six (6) weeks from a recognized institution will be an added advantage.

DUTIES AND RESPONSIBILITIES
The ADICT will be responsible to the Senior Assistant Director, Information Communication Technology for assigned ICT function. Specifically, duties and responsibilities will include:

• Implementing the ODPP's ICT strategy to ensure that the long- and short-term ICT plans are aligned to the overall ODPP strategy;
• Implementing and monitoring ODPP ICT Work Plans, Policies, standard operating procedures and best practices to provide guidance to users;
• Coordinating maintenance of computerized prosecution processes, case management system, network Infrastructure administration and upgrading of network systems and desktop environment;
• Supervising compliance with all regulations, procedures, policies and quality standards in the delivery of services;
• Implementing ICT based delivery of prosecution services to all Kenyans, which include but not limited to the Uadilifu Case Management System, digital tracking of documents, Virtual Court sessions (virtual meetings) and document management systems;
• Implementing the Divisional budget and Procurement Plans;
• Implementing the ICT disaster management strategies to ensure the ODPP network systems, physical environment, data and users are protected against cybercrime, risk exposure, unauthorized access and data loss in line with Kenya Information and Communication Act and Kenya Cyber Security and Protection Bill;
• Implementing the ICT risk management framework that supports the management of ICT related risks at ODPP for the integrity and confidentiality of information at ODPP;
• Preparing ICT user training programs and materials in liaison with the ODPP
• Human Resource Management & development as well as other relevant Authorities;
• Providing Mentorship, coaching, guidance and counselling to staff under them;
• Preparing specifications ofsoftware and hardware to be procured in support ofthe ODPP operations;
• Providing requirements, specifications and standards for the procurement of ICT related facilities;
• Implementing the ICT infrastructure that is responsive to the needs of ODPP and that upholds best practice;
• Implementing the disaster recovery systems and business continuity plans;
• Providing technical support to end users for all hardware and software to facilitate ease in the use of information technology in the operations of ODPP;
• Preparing quarterly and annual divisional reports and share with the management for informed decision making; and
• Supervising performance management in the Division
   

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Duties & Responsibilities

An officer at this level will be responsible to the Senior Assistant Director, Human Resource Management.

Specifically, duties and responsibilities at this level will include:

• Implementing human resource management strategies;
• Supervising labour relations management at ODPP through the interpretation of labour laws for the user departments and advise on collective bargaining agreements and negotiations with the union;
• Supervising career development and succession management strategies;
• Supervising the development, implementation of the divisional budget and utilization of the division allocated funds;
• Mentoring and coaching staff in the division to enhance organizational performance and succession management;
• Supervising implementation of performance management system;
• Analysing reports on the effectiveness of the human resource policies and procedures and identify gaps, present the gaps to the top management for review and recommendations;
• Supervising the undertaking of Work Environment survey to identify issues affecting staff and develop strategies to address them;
• Supervising the preparation of Budget for ODPP Car loan scheme;
• Supervising preparation of Budget for the ODPP Mortgage scheme;
• Supervising leave management to ensure continuous service delivery;
• Supervising processing of pension claims for staff who have retired from; and
• Monitoring implementation of Employee wellness programs to address, mental health, alcohol, drug and substance abuse, debriefing and counselling among others.

Qualifications

• Masters Degree

For appointment to this grade, a candidate must have:

• Served in the grade of Senior Principal Human Resource Management Officer DPP 5 or in a comparable and relevant position in the Public Service or Private Sector for a minimum period of two (2) years; ii) Bachelor’s degree in Sociology, Public/Business Administration Human Resource Management/Staff Management or any other relevant qualification from a recognized institution;
• Post graduate diploma in Staff/Human Resource Management or its equivalent from a recognized institution;
• Master’s degree in Human Resource/Staff Management, Business Administration, Public Administration or their equivalent qualifications from a recognized institution;
• Demonstrated a thorough understanding of National and ODPP goals, policies and development objectives;
• Registered as a Professional Member with the Institute of Human Resource Management (IHRM) with a valid practicing license; and
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya 2010; Integrity, Leadership, Honesty, Accountability and Discipline in the service to people.
• NOTE: Possession of a Strategic Leadership Development course lasting not less than six (6) weeks from a recognized institution will be an added advantage.

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 Qualifications

• Postgraduate Diploma

For appointment to this grade, a candidate must have:

• Bachelor of Laws (LL. B) degree from a recognized university; (ii) Postgraduate Diploma in Legal Studies from the Council of Legal Education;
• Admission as an advocate of the High Court of Kenya; and
• Meet Chapter Six (6) of the constitution of Kenya 2010; Integrity, Honesty and Accountability.

 Duties & Responsibilities

This is the entry grade for this cadre. An officer at this level may be deployed to work at any of the Departments at the Headquarters or County Offices under the guidance of a senior and experienced officer. Specifically, duties and responsibilities will include:

• Undertaking prosecutions on all matters allocated to them;
• Studying and evaluating case files presented and make the decision to charge;
• Drafting appropriate legal document to be filled in court in consultation with the supervisors;
• Facilitating participation of victims, witnesses, complainants and accused persons in the criminal justice system and protection of their rights;
• Undertaking research on assigned legal issues and compiling reports on relevant information gathered;
• Liaising with the police and other law enforcement agencies where necessary;
• Conducting legal research on the files allocated;
• Maintaining record of data and prepare reports on all the matters attended to;
• Preparing briefs on different legal cases as assigned in a manner that meets the legal quality standards set; and
• Implementation of prosecutorial policies and guidelines.

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 Qualifications

• Bachelors Degree

For appointment to this grade, a candidate must have: -

• Bachelor’s degree in any of the following disciplines: - Business Administration (Supplies Chain Option), Commerce, Accounts, Finance, Marketing, Economics, Statistics, Procurement and Supplies Management, Law or any other relevant field from a recognized institution;
• Demonstrated merit and ability as reflected in work performance and results; and iii. Be a member of Kenya Institute of Supply Chain Management and have a practicing license.

 Duties & Responsibilities

An officer at this level will be responsible to the Senior Supply Chain Management Officer II for assigned Supply Chain Management function. Specifically, duties and responsibilities will include: 1. Implementing strategies, policies, guidelines, procedures and manuals that safeguard integrity of the procurement processes of the Office;

• Providing secretariat services to opening, evaluation, inspection and acceptance, negotiation and disposal Committees in all procurement proceedings for ODPP’s value for money as required by the PPADA, 2015 and PPADR, 2020 and other directives;
• Collecting, collating and analyzing of data from the internal and external stakeholders and make appropriate recommendations thereof;
• Receiving and taking charge of inventory, stores and assets;
• Receiving the approved stores requisition, issue stores based on first in first out (FIFO);
• Updating procurement records accordingly;
• Carrying out stock checking, stock verification and undertaking quarterly/annual inventory stock taking and reconciliation exercise;
• Monitoring the movement of stores; 9. Preparing requisitions for stock replenishment;
• Safeguarding all the goods in the stores; and
• Reporting promptly to the Head of Procurement any break-in of the stores, leakages, theft, breakages of items, or any matter that may damage or lead to loss of the items.

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 Qualifications

• Bachelors Degree

For appointment to this grade, a candidate must have:

• A cumulative number of Ten (10) years relevant experience from the date of admission as an Advocate of the High Court of Kenya;
• Served for at least two (2) years at the level of Principal Prosecution Counsel DPP 6/JG’N’;
• Bachelor of Laws (LLB) degree from a recognized university;
• Postgraduate Diploma in Legal Studies from the Council of Legal Education;
• Admission as an advocate of the High Court of Kenya; (vi) Demonstrated merit and ability as reflected in work performance and results; and
• Meets the requirements of Chapter Six (6) of the Constitution of Kenya 2010; Integrity, Leadership, Honesty, Accountability and Discipline in the service to people.
• NOTE: Possession of a Masters degree in law or any other social science from a recognized institution and a Senior Management Course lasting not less than four (4) weeks from a recognized institution will be an added advantage.

 Duties & Responsibilities

An officer at this level may be deployed to work in any of the Departments at the Headquarters or County Office. Specifically, duties and responsibilities will include:

• Making critical Decision to Charge or not to charge in complex cases and give directions on investigation files;
• Undertaking criminal prosecutions in a timely manner to ensure justice is served;
• Studying and evaluating case files presented and decide on whether to prosecute;
• Sustaining stakeholder engagements to promote and strengthen collaborative and symbiotic partnerships and networks;
• Coordinating stakeholder consultation in the delivery of public prosecution services;
• Supervision of officers reporting to them for performance management for efficiency in service delivery
• Coordinating the management of appeals to ensure the appeals are attended to in line with the ODPP appeals management policy and procedures;
• Undertaking Research on assigned legal issues and compile reports on relevant information gathered;
• Preparing preliminary legal documents/instruments, opinions and briefs in line with the ODPP quality standards;
• Reviewing investigation files from various law enforcement agencies for legal and factual sufficiency;
• Preparing themes for cases and anticipate legal problems or objectives; and
• Guiding and mentoring personnel working under them.

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 Qualifications

• Postgraduate Diploma

For appointment to this position, a candidate must have:

• Served in the grade of Senior Human Resource Development Officer II DPP 8 or in a comparable and relevant position in the wider Public Service for a minimum period of three (3) years;
• Bachelor’s degree in either, Sociology, Public/Business Administration, Human Resource Management or any other relevant qualification from a recognized Institution;
• Post graduate diploma in Human Resource Management or its equivalent from a recognized institution;
• Demonstrated merit and ability as reflected in work performance and results;
• Be a member of the Institute of Human Resource Management; and
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya 2010; Integrity, Honesty and Accountability.

 Duties & Responsibilities

An officer at this level will be responsible to the Principal Human Resource Development Officer. Specifically, duties and responsibilities will include:

• Implementation of the human resource development strategy;
• Compiling data for officers to be bonded and collection of the training levy as stipulated in government regulations and guidelines;
• Implementation of the ODPP training and development policies and procedures;
• Compiling data for the preparation of Parliamentary Budget Reports and Briefs on utilization of Training and Development funds;
• Implementation of decisions and guidelines of the Human Resource Advisory Committee -Training;
• Implementation of performance management system in the division;
• Secretariat to the Human Resource Advisory Committee – training;
• Receiving, vetting and processing training requests for deliberation by the Human Resource Advisory committee;
• Preparing reports on the effectiveness of the human resource development policies and procedures and identify gaps for review and recommendations;
• Implementing training projections and programmes;
• Reconciliation of the skills inventory and talent register for the ODPP for reference on key decision making by the management and staff;
• Implementing Minutes of the Human Resource Advisory Training Committee to ensure compliance with the Committees’ decisions for staff motivation and enhanced performance; and
• Participating in the recruitment and placement of pupils and interns.

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 Qualifications

• Bachelors Degree

For appointment to this grade, a candidate must have:

• Served in the grade of Senior Supply Chain Management Officer I or in a comparable and relevant position in the Public Service or Private Sector for a minimum period of three (3) years;
• Bachelor’s degree in Procurement and supply management, Business Administration, Commerce, Logistics, purchasing and supplies management or its equivalent qualifications from a recognized university;
• Member of a professional body of supply chain management officers’ i.e. Kenya Institute of Supplies Management or CIPS; iv) Be a member of Kenya Institute of Supplies Management with a valid practicing license;
• Demonstrated merit and ability as reflected in work performance and results; and
• Meet the requirements of Chapter Six of the Constitution of Kenya 2010; Integrity, Leadership, Honesty, Accountability and Discipline in the service to people.
• Note: Certificate in Senior Management Course lasting not less than four (4) weeks from a recognized institution will be an added advantage.

 Duties & Responsibilities

The Principal Supply Chain Management Officer will be responsible to the Senior Principal Supply Chain Management Officer performing the Supply Chain Management function. The specific duties and responsibilities will include:

• Facilitating the research and formulation of Supply Chain Management strategies, guidelines, policies, procedures and manuals on implementation of Public Procurement and Asset Disposal Act, Regulations and other Statutes;
• Supervising the implementation of strategies, policies, procedures and manuals that safeguard integrity of the procurement processes of the Office;
• Preparing and implementing the divisions annual work plan and procurement plans;
• Providing secretariat service to negotiations with suppliers and service providers;
• Drafting professional opinion and procurement briefs on supply chain matters;
• Drafting reports on mandatory compliances with all procurement statutory requirements, Government Circulars and presidential directives and policies issued by National Treasury and Authority;
• Undertaking and analysing research (intelligence) on market trends to inform placing of orders or recommend appropriately awards of all procurement matters;
• Collecting, collating and analysing data from the internal and external stakeholders and make appropriate recommendations thereof;
• Organizing, mobilizing and training of Special Groups suppliers on the Public Procurement laws to ensure better uptake of the procurement opportunities offered by the Office;
• Identifying training needs of the staff in the division;
• Undertaking market survey and research on supply chain activities to assist in decision making process;
• Reviewing contract documents for goods, works and services;
• Coordinating the uploading of tenders, expression of interest and any other relevant information to the Public Procurement Information Portal (PPIP) or/and the ODPP’s website; and
• Coordinating clarifications to bids, addendums and any amendments to tender documents.

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 Qualifications

• Bachelors Degree

For appointment to this position, a candidate must have:

• Served in the grade of Administrative Officer II for a minimum of two (2) years or other comparable and relevant position in the Public Service or Private Sector;
• A Bachelor’s Degree in any Social Science or its equivalent qualification from a recognized Institution;
• Demonstrated merit and ability as reflected in work performance and results; and
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya 2010; Integrity, Honesty and Accountability.

 Duties & Responsibilities

• An officer at this level will be responsible to the Senior Administration Officer for assigned administration function.

Specifically, duties and responsibilities will include:

• Monitoring the achievement of divisional targets to ensure realization of organizational goals;
• Implementation of administration division resolutions and instructions of the Deputy Director Central Facilitation Services for effective service delivery;
• Supervision and provision of staff with visionary leadership that harnesses the strengths of individuals and promotes their performances;
• Ensuring general cleanliness of the office to ensure compliance with the Occupation Safety and Health Act and the ODPP policies and to create a conducive working environment for the ODPP;
• Providing travel assistance to ODPP staff as required;
• Arrange office equipment and furniture to ensure the office is organized and that there is efficient utilization of space; and
• Supervising the performance of staff at junior positions in the division.

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 Qualifications

• KCSE Certificate

For appointment to this grade, a candidate must have: -

• Kenya Certificate of Secondary Education (KCSE) grade C Plain;
• Certificate in Computer Applications from a recognized institution; and
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya 2010; Integrity, Honesty and Accountability.

 Duties & Responsibilities

An officer at this level may be deployed at any of the Departments at the Headquarters or a County Office. Specifically, duties and responsibilities will include:

• Maintaining an efficient filing system;
• Posting different entries in relevant ledgers and requisitions as per the ODPP procedures and provide information used to monitor the utilisation of resources in the institution;
• Drafting simple correspondences as advised;
• Compiling simple statistical records based on routine or special sources of information;
• Receipt and record entry and exit of office information material;
• Sort and distribute incoming mail;
• Entry of data in computer regarding prosecution cases;
• Update and maintain databases as directed to ensure accuracy and up-to-date information;
• Confirm the mention and hearing notices, fixing hearing and mentions dates with the courts;
• Give feedback on issues observed in the delivery of work;
• Open and retrieve files as directed; and
• Operate photocopiers, scanners, personal computers and voicemail systems.

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 Qualifications

• Bachelors Degree

For appointment to this grade, a candidate must have:

• Served in the grade of Senior Personal Secretary, DPP 8 or a comparable and relevant position in the public Service for a minimum period of two (2) years;
• A Bachelor’s degree in Social Sciences, secretarial studies, Business and office management and any other relevant qualifications from a recognized institution. OR The following qualifications from the Kenya National Examinations Council:
  • Shorthand III (minimum 120 w.p.m.);
  • Typewriting III (50 w.p.m.) / Computerized Document Processing III
  • Business English III/Communication II;
  • Commerce II;
  • Office Management III/Office Administration and Management III;
  • Secretarial Duties II.

OR

• Higher Diploma in Secretarial Studies from the Kenya National Examination Council or equivalent qualifications from a recognized institution.
• Attended Secretarial Management Course from the Kenya Institute of administration (KIA) or any other Government Training Institute lasting not less than three (3) weeks from a recognized institution;
• A Certificate in Computer Applications (Windows, Ms-Word, Ms-Excel, Ms- Access and Internet) from a recognized institution from a recognized institution; and
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya 2010; Integrity, Leadership, Honesty, Accountability and Discipline in the service to people.

 Duties & Responsibilities

An officer at this level may be deployed to work at any of the Departments at the Headquarters or Regional Offices under the guidance of a senior officer. Specifically, duties and responsibilities will include: -

• Interpreting and implementing office administrative service cadre policies, procedures in consultation with the ODPP Management;
• Ensuring smooth communication and coordination of activities within the ODPP and with stakeholders to ensure a strong positive image;
• Receiving, recording and dispatching mails and files received from investigative agencies, technical and administration departments;
• Organizing for meetings in the office to enhance efficiency in service delivery;
• Updating the office diaries, appointments & travel itineraries;
• Ensuring the security of office records and equipment and limit access to unauthorized persons;
• Maintaining an efficient, smooth and easily accessible filing system at the HQ, Regional, county and sub county office to ensured effective and efficient record management in ODPP;
• Attending to visitors and clients in line with the set protocol, to ensure the office presents a positive image of ODPP;
• Managing office equipment in the delivery of office services, and ensure proper reporting of any repairs needed to enhance;
• Implementation of office administrative service cadre policies, procedures in consultation with ODPP Management.
• Coaching, mentoring and counselling office administrative service personnel working under them;
• Safeguarding the image of the ODPP through provision of policies and procedures that ensure high quality customer service to all stakeholders;
• Cross referencing correspondence;
• Record dictation and shorthand and transcribe it in type written form in meetings to ensure proper records in ODPP; and
• Handling telephone calls, diaries and appointments

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 Qualifications

• KCSE Certificate
• 2

 Duties & Responsibilities

This is the entry grade for this cadre. An officer at this level may be deployed to work at any of the Departments at the Headquarters or County Offices under the supervision of a senior officer. Specifically, duties and responsibilities will include:

• Performing general confidential work as directed by the Head of Administration services;
• Ensure general Office cleanliness and sanitation;
• Preparing and serving tea to staff in a timely manner and within the set hygiene and quality standards;
• Collecting and disposing waste including papers;
• Arranging the Office equipment and furniture;
• Dispatching mails within and outside the office; and
• Assisting in preparation of documents.

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 Qualifications

• Craft/Certificate

For appointment to this position a candidate must have:

• The following qualifications from the Kenya National Examinations Council or equivalent qualifications from a recognized institution: -
  • Typewriting III (minimum 50wpm/Computerized Document Processing III
  • Shorthand III (100 WPM)
  • Secretarial Duties II
  • Office Management/Office Administration and Management III
  • Business English/Communication II
  • Commerce II
• A Certificate in Computer Applications from a recognized institution (Ms Word, Windows, Ms Excel, Ms Access and Internet);
• Demonstrated merit and ability as reflected in the work performance and results; and
• Meet Chapter Six (6) of the constitution of Kenya 2010; Integrity, Honesty and Accountability.

 Duties & Responsibilities

• An officer at this level will report to the Senior Personal Secretary for the assigned Secretarial function. Specifically, duties and responsibilities will include:
• Recording dictation in shorthand transcribing it in type written form;
• Managing e-office;
• Typing letters, memos and reports from drafts and manuscripts;
• Processing data;
• Operating office equipment;
• Ensuring security of office equipment documents and records;
• Attending to visitors /clients;
• Filing documents;
• Receiving, recording and dispatching mails;
• Handling telephone calls, diary and appointments;
• Handling routine office duties;
• Cross referencing correspondence;
• Reporting on any need for office repairs;
• Requesting for office stationery;
• Operating petty cash
• Assisting in the preparation for meetings;
• Handling confidential documents; and
• Maintaining a register of outgoing and incoming mails.

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 Qualifications

• Bachelors Degree

For appointment to this grade, a candidate must have:

• Served in the grade of Executive Secretary/Senior Office Administrator DPP 7 or in a comparable and relevant position in the wider Public Service;
• Bachelor’s Degree in Secretarial Studies/Social Science/Business Office Management or its equivalent from a recognized institution;
• The following qualifications from the Kenya National Examinations Council:
  • Typewriting III 50wpm;
  • Shorthand III (120) wpm;
  • Business English III /Communication II;
  • Commerce II;
  • Office Management III / Office Administration and Management III; and
  • Secretarial Duties II.

OR

• Higher diploma in secretarial studies from the KNEC or equivalent from a recognized institution.
• Certificate in Computer applications;
• Certificate in Secretarial Management Course;
• Membership of Kenya National Secretaries Association;
• Demonstrated merit and ability as reflected in work performance and results; and
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya 2010; Integrity, Leadership, Honesty, Accountability and Discipline in the service to people.

 Duties & Responsibilities

• An officer at this level may be deployed to work at any of the Departments at the Headquarters under the guidance of a senior officer. Specifically, duties and responsibilities will include:
• Coordinating the implementation of office administrative service cadre policies, procedures in consultation with ODPP Management;
• Receiving, recording and dispatching confidential mails and files received from investigative agencies and administration departments;
• Coordination of schedule of meetings in the office to enhance efficiency in service delivery
• Updating the office diaries, appointments & travel itineraries;
• Administering the security of office records and equipment;
• Monitoring the procedures for record keeping of correspondence and file movements;
• Managing office equipment in the delivery of office services;
• Recording dictation and shorthand and transcribing it in type written form in High level meetings;
• Responding to routine correspondences for effective and efficient communications in the ODPP;
• Handling telephone calls, diaries and appointments;
• Coaching, mentoring and guiding office administrative service personnel working under them;
• Participating in the implementation of protocol guidelines;
•  Safeguarding the image of the ODPP through provision of policies and procedures that ensure high quality customer service to all stakeholders;
• Managing e-office in order to ensure continuity of service delivery and quality work in the Office; and
• Cross referencing correspondences.

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 Qualifications

• Bachelors Degree

For appointment to this grade, a candidate must have:

• Served in the grade of Senior Public Communications Officer or in a comparable and relevant position in the Public Service or Private Sector for a minimum period of two (2) years;
• A Bachelor’s degree in any of the following disciplines: Mass Communication, Communication Studies, Journalism, Public Relations, social sciences or its equivalent qualification from a recognized institution;
• Post Graduate Diploma in Public Relations/Journalism/Mass Communication from a recognized institution in case of a general degree;
• Membership to Public Relations Society of Kenya or any other relevant professional body with good standing; and
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya 2010; Integrity, Leadership, Honesty, Accountability and Discipline in the service to people.
• NOTE: Possession of a Senior Management Course lasting not less than four (4) weeks from a recognized institution will be an added advantage.

 Duties & Responsibilities

• The Principal Public Communication Officer will be responsible to the Senior Assistant Director, Public Communications.

The specific duties and responsibilities will include:

• acilitating the development, implementation and review of Public Communication policies, standards, systems, strategies and procedures for the Office;
• Monitoring effectiveness of Public Communication policies, guidelines, procedures and standards;
• Implementing the divisional annual work plan;
• Supervising and appraising staff working under them;
• Branding of ODPP events in order to enhance visibility of the organization;
• Implementing ODPP service delivery charter;
• Mentoring, coaching, training and development of staff in the division;
• Updating the content for the website and digital media platforms;
• Disseminating Information Education Communication (IEC) materials in line with the ODPP media quality standards;
• Providing support in Corporate Social Responsibility programmes and Community Engagements in line with the ODPP mandate;
• Identifying events where the ODPP policies, programmes and projects can be propagated and promoted;
• Producing documentaries, bulletins and newsletters to sensitize, inform and educate stakeholders and the public on the ODPP mandate; and
• Identifying and reporting on various public communication issues in ODPP and developing of appropriate interventions in order to inform decision.

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 Qualifications

• Postgraduate Diploma
• For appointment to this grade, a candidate must have:
•  A cumulative number of seven (7) years relevant experience from the date of admission as an Advocate of the High Court of Kenya; (ii) Served for at least two (2) years at the level of Senior Prosecution Counsel DPP 7;
• Bachelor of Laws (LLB) degree from a recognized university;
• Postgraduate Diploma in Legal Studies from the Council of Legal Education;
• Admission as an advocate of the High Court of Kenya;
• Demonstrated merit and ability as reflected in work performance and results; and
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya 2010; Integrity, Leadership, Honesty, Accountability and Discipline in the service to people.
• NOTE: Possession of a Senior Management Course lasting not less than four (4) weeks from a recognized institution will be an added advantage.

 Duties & Responsibilities

An officer at this level may be deployed at any of the Departments at the Headquarters or a County Office. Specifically, duties and responsibilities will include:

• Undertaking, taking over or discontinue prosecutions on assigned cases;
• Implementation of prosecutorial policies and guidelines to ensure quality service delivery;
• Implementation of individual work plans to ensure that the activities are directed towards achievement of the strategic plan;
• Complying with the principles of National values and principles of Good Governance, Human Rights and transparency in order to gain the trust of stakeholders;
• Preparing court documents and argue applications and petitions;
• To lodge and prosecute appeals;
• Maintaining a record of data and prepare reports on all the matters attended to;
• Preparing briefs on different legal cases as assigned in a manner that meets the legal quality standards set;
• Preparing legal instruments and opinions in line with the mandate of the Office and the ODPP strategic plan;
• Analysing investigation files for sufficiency of evidence and advise on whether to or not to charge; and
• To undertake research on assigned legal issues and compile reports on findings to ensure that quality standards are upheld in the delivery of prosecution services.