Vacancies at Rockefeller Foundation

Facilities Management

•  Manage the maintenance and functionality of the office space even while we continue to work in a primarily remote office environment
•  Maintain office space, equipment, and supplies, and liaise with building contacts and primary lessee
•  Allocate sitting spaces and parking slots for both vehicles and bikes
•  Focal point for the Meeting Room Management System
•  Interface, track, and manage relationships with multiple vendors that provide services to the foundation including service review and contracts management
•  Ensure adequate stock of stationery and office groceries are maintained and implement an efficient re-order system in liaison with the facility management supervisor
•  Manage office access (keys distribution), assist with and provide training on the use of office equipment in liaison with IT where required
•  Monitor mail and package deliveries and organize the distribution
•  Ensure applicable health and safety procedures are followed in the office
•  Administer internal communication systems, organization insurance policies, and org-wide subscription services & software in collaboration with departments

Education, Experience, and Skills

•  Bachelor's Degree in Operations Management, Finance, or other business-related fields; Master's Degree preferred
•  Professional qualification in Finance/ Accounting qualification will be an added advantage
•  At least 3 to 5 years experience in finance, operations, or a similar capacity
•  Solid understanding of financial management, general finance and budgeting, and cash-flow management
•  Proficiency in MS Office and experience with Great Plains Software preferred
•  Exceptional organizational skills and attention to detail with the ability to multitask
•  Strong communication and interpersonal skills, ability to comfortably liaise and work with a diverse array of people from across the globe, as well as an ability to work with different working styles
•  Strong ability to help promote a company culture that encourages top performance and high morale within the team and the organization
•  Excellent time management skills and the ability to prioritize work and solve operational matters promptly
•  Knowledge of office management systems and procedures
•  Ability to maintain the confidentiality of information
•  Desire to grow and excel in organizational management functions

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HR Administration

•  Provide administration services to the HR function, supporting each area of the team with administration support, in line with business requirements
•  Organize and maintain an internal contact details database for staff. Also maintain a proper filing system - physical and electronic e.g., on Box
•  Update and maintain internal systems, records, and reports with accurate people data
•  Assist with scheduling of interviews for various roles
•  Support HR Director and Operations director with calendar management, travel logistics, and expense management.
•  Support HR priority projects with any administrative activity, including updating relevant reports and keeping track of relevant deadlines
•  Organize meetings/ events including meeting logistics, agenda and materials preparation, conference room and AV equipment set up, displaying presentations, etc.

Education, Experience, and Skills

•  Bachelor's Degree in Human Resources, Organizational Development, or a related field; Master's Degree preferred
•  At least 3 to 5 years experience in Human Resources, Administration, or a similar role
•  Demonstrated experience implementing employee engagement activities
•  Strong ability to help promote a company culture that encourages top performance and high morale within the team and the organization
•  Excellent written and oral communication skills
•  Demonstrated ability to prioritize tasks, manage projects, and meet deadlines
•  Excellent judgment and decision-making skills
•  Ability to work with all levels within the organization and with a diverse employee population
•  Excellent computer skills, including proficiency in MSWord, Excel, and HRIS/HRMS
•  Ability to handle confidential information
•  Analytical skills and detail orientation