Human Resource / Admin Assistant - Kenya Nationals Only at Norwegian Refugee Council

• Comply with with NRC’s HR policies and procedures
• Assist in the implementation of the organization policies and procedures
• Provide support in recruitment processes, including advertisements, filling applications, inviting candidates, organizing interview venues etc.
• Update staff records and files, including contracts, leave, medical, appraisals, etc.
• Generate monthly records and reports such as staff lists, leave and other HR statistics
• Process and follow up claims for medical cover and insurance
• Prepare staff contributions to relevant statutory bodies (social security, pensions etc.)
• Assist in preparing the national staff payroll
• Assist in training and capacity building arrangements
• In liaison with the Administration Officer develop appropriate policies and procedures for hospitality in NRC Hagadera
• Prepare the catering, accommodation and housekeeping budgets for review with the Administration Officer
• Maintain catering, accommodation and housekeeping stock inventories
• Ensure cleanliness, décor and design of kitchen and accommodation units
• Monitor laundry cleaning and ensure laundry procedures, processes and standards are maintained
• Prepare section reports and maintain a proper filing system including stock and material requisitions and usage records
• Ensure proper maintenance, safekeeping and timely replacement of catering, accommodation and housekeeping equipment, working tools and assets
• Coordinate garbage collection and disposal.
• Assign, train, supervise and appraise the work of cooks and cleaners
• Any other assignment as may be required by the line Manager.

Qualifications

• National Diploma in Human Resources Management/ Diploma in Business Administration or any related field
• Two years working experience in HR/Admin department
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own skills/profile
• Some knowledge of English

• Good communication and interpersonal skills
• Understanding of the statutory laws
• Wide knowledge of the NGO operations and the dynamics of the humanitarian sector
• Excellent self and office organization
• A strong administrative service attitude orientation
• Excellent individual conflict resolution and problem solving skills
• Good cultural awareness and sensitivity
• Highly approachable, trustworthy and confidential
• Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communications.

• Location: Kenya
• Industry: Emergency Relief
• Special field: Administration / Office work HR
• Role: Assistant