Job Opportunities at Norwegian Refugee Council - 4 Positions

• Comply with with NRC’s HR policies and procedures
• Assist in the implementation of the organization policies and procedures
• Provide support in recruitment processes, including advertisements, filling applications, inviting candidates, organizing interview venues etc.
• Update staff records and files, including contracts, leave, medical, appraisals, etc.
• Generate monthly records and reports such as staff lists, leave and other HR statistics
• Process and follow up claims for medical cover and insurance
• Prepare staff contributions to relevant statutory bodies (social security, pensions etc.)
• Assist in preparing the national staff payroll
• Assist in training and capacity building arrangements
• In liaison with the Administration Officer develop appropriate policies and procedures for hospitality in NRC Hagadera
• Prepare the catering, accommodation and housekeeping budgets for review with the Administration Officer
• Maintain catering, accommodation and housekeeping stock inventories
• Ensure cleanliness, décor and design of kitchen and accommodation units
• Monitor laundry cleaning and ensure laundry procedures, processes and standards are maintained
• Prepare section reports and maintain a proper filing system including stock and material requisitions and usage records
• Ensure proper maintenance, safekeeping and timely replacement of catering, accommodation and housekeeping equipment, working tools and assets
• Coordinate garbage collection and disposal.
• Assign, train, supervise and appraise the work of cooks and cleaners
• Any other assignment as may be required by the line Manager.

Qualifications

• National Diploma in Human Resources Management/ Diploma in Business Administration or any related field
• Two years working experience in HR/Admin department
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own skills/profile
• Some knowledge of English

• Good communication and interpersonal skills
• Understanding of the statutory laws
• Wide knowledge of the NGO operations and the dynamics of the humanitarian sector
• Excellent self and office organization
• A strong administrative service attitude orientation
• Excellent individual conflict resolution and problem solving skills
• Good cultural awareness and sensitivity
• Highly approachable, trustworthy and confidential
• Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communications.

• Location: Kenya
• Industry: Emergency Relief
• Special field: Administration / Office work HR
• Role: Assistant

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• Oversee the receiving, storage and dispatching of supplies and project materials to the respective camps
• Ensure effective and efficient logistics support for daily Area operations including procurement and supplies, all being implemented in accordance within the policies and standards, as well as approved budgets
• Participate in the tendering process including preparation of tender documents relating to construction materials and equipment
• Prepare procurement plans in conjunction with relevant departments
• Ensure that procurement status reports are up to date at all times and are shared appropriately
• Oversee the warehouse operations to ensure stock security adherence to policies, process, procedure and guidelines
• Ensure that all records including inventory lists of NRC items and equipment are updated and easily available to authorized users
• Ensure that the periodic inventory reports are prepared as required internally by NRC and/or by donors ie monthly, quarterly, yearly
• Ensure the functionality of NRC Dadaab fleet of vehicles and equipment to support program implementation
• Ensure proper vehicle and other equipment utilization, maintenance, fuel consumption and monitoring and controls systems as per NRC policies and procedures
• Assign duties, supervise and appraise section staff

• Bachelor’s Degree in Business Administration or Logistics with basic accounting knowledge
• Higher National Diploma in Purchasing and Supplies
• Five years working experience in Logistics department
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own skills/profile
• Some knowledge of English

• Excellent inter personal and communication skills
• High level of personal integrity
• Good team leader
• Organised and a good planner with excellent attention to detail
• Ability to work under pressure
• Significant understanding of complex emergencies
• Understanding of various donors requirements
• Excellent working skills with Microsoft Office and a database package.

• Location: Kenya
• Industry: Emergency Relief
• Special field: Logistics
• Role: Middle / line manager

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• Receive all incoming supplies, inspecting and verifying them for conformity to the order specifications and delivery notes
• Ensure that all goods received are stored in assigned storage locations and handled as per NRC procedures of safety, security, accountability and transparency
• Distribute materials, products, parts and supplies to field warehouses based on NRC procedure
• Monitor the operations in the warehouses to ensure adherence to policies, process, procedure and guidelines
• Conduct periodic inventory of stock and ensure that relevant documentation are created, updated and accurate
• Consolidate material update reports for programs and advise on stock levels
• Ensure effective trucking of materials in the warehouse and returns from the field
• Ensure proper and clear records of all incoming and outgoing materials in the warehouses are kept and maintained in standard NRC templates
• Review stock details and recommend disposal of excess, expired, defective or obsolete stock together with suggestions on how to reduce over-ordering
• Compile periodic stock reports
• Organize facilities maintenance and cleaning of the warehouses and other storage facilities
• Assign duties, supervise, train and appraise Warehouse In-Charge

• National Ordinary Diploma in Business Administration, logistics related field preferred
• Two years working experience in Logistics department
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own skills/profile
• Some knowledge of English

• Excellent inter personal and communication skills
• High level of personal integrity
• Good team leader
• Organized and a good planner with excellent attention to detail
• Ability to work under pressure
• Significant understanding of complex emergencies
• Understanding of various donors requirements
• Excellent working skills with Microsoft Office and a database package.

• Location: Kenya
• Industry: Emergency Relief
• Special field: Logistics
• Role: Assistant

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• Implement NRC’s ICT policies and guidelines at office level
• Ensure system security
• Perform system and application migration /upgrades
• Enroll and train users on Okta and other NRC online resources
• Schedule computer related services, maintenance and license renewals
• Ensure installation and maintenance of protection services (anti-viruses and firewalls)
• Plan network maintenance and audits from time to time
• Provide ICT support and trainings to staff
• Liaise with ICT service providers
• Attend and participate in interagency ICT meetings and provide solutions to existing challenges
• Stand in for the ICT Officer

• Diploma or Bachelor’s Degree in information and communication technology or equivalent qualification in ICT
• Minimum of three years of relevant work experience in a humanitarian context
• Hands on using Microsoft, cisco meraki, Lenovo, HP, UBiQUiTi, and other ICT industry brands
• Knowledge of long distance point to multipoint transmissions in remote areas
• High level of competency in resolving hardware, software and common network problems
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own manager skills/profile
• Fluency in English, both written and verbal

• Excellent inter personal and communication skills
• High level of personal integrity
• Good team leader
• Organized and a good planner with excellent attention to detail
• Ability to work under pressure
• Significant understanding of complex emergencies
• Understanding of various donors requirements
• Excellent working skills with Microsoft Office and a database package.

• Location: Kenya
• Industry: Emergency Relief
• Special field: IT (Software) IT (Hardware)
• Role: Assistant