Finance Manager at HRM Connection Ltd

Main Purpose of Job

To manage the finance and accounting functions of the company which includes receivables and payables management, treasury / cash management, taxation management and financial reporting as well as ensuring high levels of compliance to accounting principles and procedures.

Also ensure appropriate accounting control procedures and systems are in place.

Finance Manager Job Key Performance Areas

Financial Management

• Compile and analyse financial information to prepare financial statements for monthly and annual accounts
• Develop and consolidate annual budget in liaise with the Management team
• Ensure sufficient funds are available to meet ongoing operations
• Manage the annual audit process to ensure audit recommendations are followed
• Prepare and co-ordinate annual statutory audits in liaison with both internal and external auditors
• Support the Managing Director in implementation of recommendations from auditor’s reports
• Set up and issue budget controls on forecast activities
• Monitor performance against established budgets
• Interpret the company’s financial results to management and recommend improvement activities

Treasury / Cash Flow Management

• Ensure proper management of cash flow and optimal use of available resources and proactively anticipate shortfalls and mitigate associated risks
• Work closely with the Heads of Departments to establish and maintain cash controls
• Reconcile bank statements and process invoices and update the purchase order systems
• Effectively manage treasury through optimal use of excess cash
• Manage the foreign exchange risks associated with international trade
• Liaise with Banks to ensure optimal use of baking facilities
• Ensure that all company receivables are collected and banked in the shortest time period and ensuring robust credit policies are in place and implemented

Management of Financial Systems and Procedures

• Ensure Financial Management and Risk Management requirements are met
• Ensure appropriate policies are developed and enforced
• Develop controls and oversee procedures in issuing all payments and cheques
• Manage the Finance IT environment (Hardware and Software) systems
• Ensure the finance staff and those involved in approval or financial processes are trained to use Finance hardware and software systems
• Ensure all transactions are properly recorded, and reports are generated regularly
• Monitor and ensure compliance to all statutory requirements
• Analyze financial information to recommend and develop efficient use of resources and procedures
• Work with Heads of Departments to align internal processes and procedures to the needs of the company

Strategies Development and Implementation

• Develop strategies and tools to manage, oversee and report on all timelines of company’s annual budgets, actual and variance reporting for statutory accounting as well as management reporting
• Analyze and advise on business operations, revenue and expenditure trends, financial commitments and future revenues
• Provide strategic recommendations and maintain solutions to business and financial problems

Ensure Proper Book Keeping and Filing

• Ensure the accounts payable and accounts receivable systems are maintained
• Ensure proper and legal contracts are in place for all contractors before payment
• Effectively manage cost recovery
• Ensure financial records are maintained in compliance with accepted policies and procedures
• Ensure financial databases are accurately maintained
• Ensure accurate and appropriate recording and analysis of revenues and expenses

HR/Administration Support

• Deal with external customers such as auditors, banks, landlords, suppliers and service providers
• Manage the payroll system
• Ensure all necessary insurance policies are in place to safeguard assets and staff
• Effectively manage and process payroll and staff medical scheme
• Ensure all rent receipts are correctly posted and in a timely manner

Group Accounting

• Overseeing Financial Accounting for the group countries
• Promptly present financial reports for the Kenya, Uganda, Tanzania and South Africa and other group countries

Financial Reporting

• Prepare financial management reports including budget variance reports
• Ensure all financial reporting deadlines are met
• Effectively resolve accounting discrepancies and irregularities if any
• Prepare, consolidate and present analytical reports for the Managing Director

Knowledge and Skills Required for the Finance Manager Job

• Bachelor of Commerce Majored in Finance or Accounting, Degree in Business Administration or equivalent
• CPA (K) or equivalent qualification
• At least 10 years’ professional experience with 5 years at a managerial level position
• Knowledge in accounting regulations
• Knowledge in tax legislation and statutory deductions for employees
• Proficiency and experience with ERP

Competencies

• Analytical Skills
• Strong management and organizational skills
• Strong influencing skills
• Excellent written and oral communication skills