Administrative Assistant at Community Owned Financial Institution (COFI) Sacco Ltd

Job Description

• Answer calls from customers regarding their inquiries and direct phone calls to respective people.
• Maintain contact lists.
• Perform data entry and scan documents.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Develop and maintain a filing system.
• Cleaning the office.
• Making tea.
• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
• Produce and distribute correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Submit and reconcile expense reports.
• Provide general support to staff.
• Order office supplies.
• Run company’s errands to post office and office supply store.
• Schedule and coordinate meetings, appointments and travel arrangements for managers.
• Organize and schedule meetings and appointments for the Chief Executive Officer.
• Any other duty assigned by the supervisor.

Qualifications

• Bachelor’s Degree in Business Administration or Diploma in Business Administration / Business Management from a recognized institution.
• Computer literate.
• Work experience in a SACCO, Bank or Microfinance Bank.
• Knowledge in Sharia banking is an added advantage.
• Have a high degree of integrity and dependability.
• Have strong interpersonal, negotiation and communication skills