People and Development Senior Administrator at Flexi-Personnel

Senior Administrator Job Responsibilities

The equitable and efficient administration of all staffing issues

• Using annual budgeting and work plans, keep a record of planned recruitment activities
• Use finalized/update JDs to place advertisements and proceed with recruitment. Meet agreed recruitment timelines
• All documentation on recruitment verified as fair and transparent
• Liaison with recruitment agencies
• Ensure all references and criminal background check are undertaken
• Process all contracts with all staff, consultants and interns
• All professional licenses checked and logged
• Paperwork for offer completed for authorization by Deputy Director People and Development
• Full and accurate files maintained securely
• Probation period tracking – maintain a spreadsheet of staff start dates and probation periods, record reminders in outlook calendar and advise line managers accordingly when probation reviews are required.
• Administration of orientation and induction programmes
• Storage and communication of all Human Resource as any changes come into place

Timely and accurate administration of all staff benefits

• Monthly preparation of accurate, confidential and timely payroll
• Administration of any wage changes
• Payment of statutory deductions to beat deadline set by the Government of Kenya.
• Payments to locum staff and consultants prepared and paid on time.
• Administration of staff pension ensuring all payments are made
• Processing all insurance cover and claims in relation to staff

Administrative collation of information relating to staff training plans and events

• Collate training assessments and plans from all CMT to ensure smooth admin support from other Corp Service functions and to keep records of staff and training
• Provide reports to all line managers on report’s training/development
• Pull training needs from OGSM and communicate to CMT through Deputy Director People and Development

Line management of People and Development Officer

• Guidance management and support of Admin Officer ensuring high performance in regards to Benefits administration and general administration
• Set objectives along the line of work. For example front office management, travel arrangements etc

Administration of information relating to OGSM

• Keeping staff informed of regular 1-2-1 requirements and info in relation to OGSM
• Mid and Annual reminders to all line-managers
• Collate information received on dashboards and SMT

Monthly communication to all staff on work progress

• Monthly staff update on key Human Resource Administration issues

Qualifications for the Senior Administrator Job

• Relevant degree or equivalent experience
• Post graduate training in Human Resource Management will be an added advantage
• Demonstrated HR administration required, with International Non-Government Organization experience an advantage
• Member of IHRM