Facilities and Property Management Analyst at Cytonn Investments

RESPONSIBILITIES

1. Calculating the service charge payable every period and using it to provide the actual services
2. Ensuring an official site handover takes place
3. Preparation of a budget for the management of the site
4. Erecting a simple sales office structure if necessary
5. Onboarding and supervision of Caretakers
6. Outsourcing for security personnel on site
7. Organising for site fencing, clearing and security lighting
8. Facilitating the transfer of utility accounts
9. Ensure that land rates and rents are paid on time
10. Managing other entities involved in securing the site like the security company, site clearers e.t.c
11. Repair and maintenance to avoid total breakdown of the facilities; of which in the event that such a situation arises, repairs will be in order
12. Liaising with original suppliers and installers of these facilities to ensure that they are on standby to carry out repairs and that they organise for regular maintenance procedures
13. Sourcing and engaging service providers including security, repairs & maintenance, cleaning, gardening & landscaping, garbage & waste management and providing accounts for these services and ensuring the money is paid to provide them
14. Any other duties as may be assigned from time to time

REQUIREMENTS

1. Bachelor’s degree, minimum of a Second upper, or equivalent work experience in Facilities Management and property Management
2. Minimum of 1year industry experience required either in the corporate environment, third party service provider or as a consultant
3. Strong organisational and management skills
4. Experience in matrix management organisation desirable
5. Strong presentation skills
6. Knowledge of real estate, technology, accounting and building technology systems
7. Excellent verbal and written communication skills
8. Computer proficiency
9. Demonstrate strong interpersonal, supervisory and creativity
10. Strong computer skills, including high level of proficiency in MS Excel, PowerPoint, and Word