Receptionist/Legal Secretary at Duma works

Receptionist Job Responsibilities

• Greeting and receiving clients and visitors and answering their inquiries
• Ensure cleanliness and organized arrangement of the reception area for optimum comfort of guest s and clients
• Receive incoming calls and accurately route calls to the correct staff.
• Gather, manage and disseminate information to ensure the smooth running of the office
• Manage, sort and distribute incoming mailings, deliveries and other communications, as well as facilitate the dispatch of outgoing communication.
• Schedules and arranges meetings and conferences and notifies interested parties.
• Maintains follow-up/reminder systems to insure timely completion of projects
• Perform standard office tasks, such as filing and maintaining records, copying documents, scheduling appointments and answering questions for visitors.
• Take minutes and dictation during meetings.
• Attend to clients and provide advice to clients as may be directed by the Advocate
• Facilitate opening, managing, maintenance of client files and filing documents into the client files
• Type, proofread, edit and print letters and other documents on word processor.
• Draft and dispatch letters to clients and ensure they have been served with the letters and documents relevant to the case or meetings on time.

Requirements for the Receptionist Job

• Diploma in Secretarial Work or equivalent
• Must have previous work experience in a Law Firm
• Have basic knowledge and understanding of legal terminology
• 3 years’ experience working in a similar role
• Must be familiar with Court documents.
• Excellent computer, communication and writing skills
• Good planning and organization skills