Assistant Manager – Sourcing at Kenya Revenue Authority (KRA)

Job Purpose

This role is responsible for preparation of bid documents, review of technical specification provided by user department, scheduling for advertisements, facilitation of market survey, bid evaluations, review of professional opinion and approval of RFXs.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• Management of Performance of sourcing staff
• Ensure implementation of Supply Chain Management Policies Procedures and Process.
• Directing, Supervising and mentoring the direct reportees in Sourcing section.

Operational Responsibilities / Tasks

• Preparing Bid documents, Reviewing and Publishing of bid documents on the KRA Website.
• Reviewing of Market Surveys for quotations.
• Enforcing compliance with relevant regulations for Reservations and Preferences.
• Uploading of all tenders on the Public Procurement Information Portal (PPIP)
• Conducting the pre-bids conference, De-briefing, Opening, Negotiation and Evaluation processes.
• Providing support documents to audit queries in relation to procurement activities in the head office.
• Providing Secretarial services to Opening and Evaluation Committee.
• Preparing Opening Minutes for Tender Opening processes
• Addressing issues raised from external/ internal stakeholders.
• Approval of RFXs
• Aligning Procurement of goods, services and works as per the approved Annual Procurement Plan.
• Manage internal and external correspondence.
• Reviewing professional Opinions for goods, services and works.
• Preparing addendum and clarifications in relations to the advertised tenders
• Review of draft advertisements for tenders.

Job Dimensions:

Financial Responsibility

• Approval of RFXs in I-Support
• Review of professional Opinion
• Monitoring of expenditure

Responsibility for Physical Assets

• Assigned Office Furniture and Computers, Printers

Decision Making / Job Influence

• Planning and assigning work of subordinates.
• Monitoring subordinates work performance.
• Appraise/evaluate subordinates performance.

Working Conditions

• Works predominantly within Office Setting

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• A degree in Business, Supply Chain Management, or related field from a recognized institution.

Professional Qualifications / Membership to professional bodies

• Professional Level Diploma CIPS(UK) / CPSP-K (Kenya) or equivalent
• Professional Level Diploma CIPS(UK) / CPSP-K (Kenya) or equivalent

Previous relevant work experience required.

• At least 4 years with 1 year in a supervisory position

Functional Skills, Behavioral Competencies/Attributes:

• Risk management and analysis
• Technological ability
• Data protection
• Public Procurement Policy and Legislative Framework
• Ability to identify and deal with operational risk
• Strong decision making and problem-solving skills
• Excellent negotiation skills
• Excellent oral and written communication skill