Business Analyst SCM, Facilities & Administration Management at Equity Bank Kenya

Equity Bank is one of the region’s leading banks whose purpose is to transform the lives and livelihoods of the people of Africa socially and economically by availing them modern and inclusive financial services that maximize their opportunities. With a strong footprint in Kenya, Uganda, Tanzania, Rwanda, South Sudan and DRC Congo, Equity Bank is now home to over 12 million customers - the largest customer base in Africa.
Currently, the Bank is seeking additional talent to serve in the role outlined below within the Procurement Department.
 
Job Responsibilities/ Accountabilities:

Business Performance Reporting 

• Drive consolidation of data required for monthly supply performance packs for each subsidiary and at Group level
• Drive consolidation of monthly SLA performance packs for Facilities and Administration for each subsidiary at group level
• Analyse and provide report for follow through performance insights (e.g. savings to plan, corrective actions, focus areas) on monthly basis
• Assist with the planning cycle across the group

Operation Planning

• Analyze the Facilities and Administration goals for the budget, team, and resources and evaluate their viability.
• Analyze the proposed contingencies for goals with significant potential financial impacts and the proposed actions that would be taken if actual results begin to stray significantly and evaluate their viability.
• Evaluate the projected the anticipated impact on financial performance. Project expected changes to expenses related to each goal, and their effect on financials.
• Regularly track progress and continually keep strategic priorities and related objectives and goals front and center.

Purchase-to-Pay (PtP) & Supply Chain Process Improvement/digitization

• Assist the Group Supply Chain Performance Manager on supply chain digitization and automation initiatives
• Search and implement PtP process improvement to drive effective and efficient supplier service delivery 
• PtP support – analyse and follow through supplier account management actions with category managers, and PtP team within Finance. 

Sourcing Process Oversight 

• Enforce process compliance all stages of sourcing to ensure closure and accurate documentation leading to sourcing decisions made; 
• Manage supplier financing initiatives throughout the Group including accurate records of supplier accounts onboarded by Equity and coordinate with the Heads of Supply Chain to supplier finance solutions 
• Manage open POs, dormant supplier accounts, preferred supplier lists, one-time vendor account, single sourcing approvals, monitor validity of supplier BCP for the Group 

Legal Support

• Developing and sustaining the necessary supply chain, facilities and administration and project processes to ensure all Equity Group’s key legal and business risks are effectively mitigated and the controls put in place as well as the management action plans are enforced. 

Risk & Governance: 

• Establishing and Facilitating the convergence of procurement on Risk Matrix formulation, Risk Mitigation and Management. 
• Analyzing the operational structure that optimally executes the strategic plan in the Facilities and Administration departments
• Audit Support, ensuring that the Group Audit and Risk Functions engage the supply chain team effectively and in a structured manner to optimize testing and rating. 
• Governance – Ensuring supply chain process compliance across the Group and owning the supplier compliance agenda through due diligence enforcement, training and promotion of ethical sourcing practices.

Qualifications

• Academic requirement – University degree in Commerce, Business Administration or its equivalent.
• Professional qualification (e.g. CIPS, CPA (K), CA, ACCA or its equivalent) is an added advantage
• Length of experience – 2-5 years’ experience in a professional audit firm or a Procurement function in a large organization.
• Experience in project design & delivery and in audit and training is an added advantage

Essential Knowledge

• Proficient in MS Office Suite, MS Power, advance Excel and XLOOKUP functions to efficiently create pivot tables
• Excellent knowledge of ERP and Microsoft Office is necessary