Fleet Assistant at Execafrica Recruitment Limited

Location: Nairobi, Kikuyu

Salary: 30,000 Gross

Job Summary:

To support the efficient management and operation of the Company's vehicle fleet. This role involves maintaining accurate records, coordinating vehicle maintenance and repairs, ensuring compliance with safety regulations, and assisting with various administrative tasks to ensure the smooth operation of the fleet.

Key Responsibilities:

• Maintain detailed and accurate records of all motor vehicles including registration, insurance, and maintenance schedules.
• Coordinate regular maintenance and repair schedules for all fleet vehicles.
• Coordinate/monitor all fleet fueling, vehicle usage and maintain fuel consumption inventory data.
• Ensure all vehicles are inspected and serviced in a timely manner and ensure all vehicles meet legal and safety requirements.
• Maintain relationships with external service providers and prepare vendor service request documents.
• Prepare and process documentation related to vehicle registration, insurance, and maintenance.
• Serve as a point of contact for drivers and other staff regarding fleet-related issues.
• Communicate effectively with various departments to ensure the efficient use of vehicles.
• Support route planning and optimization for efficiency and cost effectiveness.
• Handle administrative tasks such as filing, data entry, and report generation.
• Attending to vehicle breakdown and coordinating emergency response.
• Assist in developing and implementing safety policies and procedures.
• Analyze data to identify trends and areas for improvement.

Requirements:

• Diploma or equivalent; additional education or certification in logistics, transportation, or a related field is a plus.
• Previous experience in fleet management or a related administrative role.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and fleet management software.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks in a fast paced environment.
• Knowledge of vehicle maintenance and repair practices is preferred.