Human Resources Assistant (Operations & Projects) SC5 at World Food Programme (WFP)

The World Food Programme (WFP) is the United Nations frontline agency fighting hunger. WFP reaches more than 80 million people every day - delivering food assistance in emergencies and working with smallholder farmers, communities and governments to improve nutrition and build resilience.

As a result of conflict, climate change, locusts and COVID-19 drive up the number of hungry people in Eastern Africa region, developing and implementing innovative engagement strategies to the complex challenges of working in the humanitarian sector is essential, now perhaps more than ever. WFP will be implementing key HR operational initiatives in the planned rollout of the corporate Human Capital Management System (HCM) and HR projects in line with the new HR Strategy and People Policy strategy to respond to the dynamic environment that the organization.

The key objective of this role is to support day-to-day HR operations and the implementation of key HR projects and activities in the Regional Bureau.

STANDARD MINIMUM QUALIFICATIONS

Education:

• A University degree in Human Resource Management, Public or Business Administration, Industrial Psychology, or other related fields. A HR Certification is an added advantage.

Working Experience

• 1 to 2 years Human Resources generalist with strong experience in Operations, Talent Acquisition, Project Management support in a large and complex organization.
• Experience in HR Analytics, use of data and data tools to generate and create informative reports.

Knowledge & Skills:

• Knowledge of general HR administrative work practices and methods, gained through relevant technical training and experience.
• Proven track record of supporting projects - effectively supporting projects to completion.
• Strong conceptual thinking to  support development of new strategies & innovative projects.
• Able to interact with a broad range of stakeholders and external audience with maturity and tact.
• Excellent communication/presentation skills, with the ability to research and draft reports and to write and deliver presentations.
• Ability to develop and maintain relationships with a wide range of individuals in order to provide a high-quality support service.
• Self-motivated and able to work with a high degree of autonomy.
• Sets high-level of ownership over projects to achieve impact for WFP constituents,
• Ability to collate and compile relevant data from a variety of sources in order to produce periodic reports for supervisor(s).
• Fully committed and motivated to achieve the aims of the UN World Food Programme,

Language:

• Fluency in oral and written English mandatory.

PURPOSE AND RESPONSIBILITIES OF THE ASSIGNMENT

• Provide assistance on general HR operations queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
• Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR operational systems and procedures required to perform their duties.
• Liaise with other internal units/offices on HR related matters, i.e., payroll, contracts, etc. and provide necessary information in order to enable timely HR services.
• Extract and compile HR data on staff workforce, contractual conditions, entitlements and benefits to support analysis and reporting needs.
• Provide administrative support in various HR activities & key operational projects in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant operational processes and procedures.
• Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored (manually & electronically) and updated in compliance with the established standards.
• Draft various HR documentation required for the specific area of work (e.g., employment contracts, visa invitation letters, ground pass memo’s, bank letters for staff, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
• Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g., contract expiration etc.), ensuring compliance with the established deadlines and accuracy of HR data.
• Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.
• Support with implementation of key HR projects as and when required.

Closing date 12 April 2022.