Human Resources Assistant at Reeds Africa Consult

Job Summary:

The Human Resource Assistant (HRA) will support in the day-to-day HR operations, focusing on employee relations, recruitment, onboarding, payroll, and administrative duties. The HRA will work to ensure that HR functions run smoothly, contributing to a positive work environment and helping achieve the camp's goals.

Key Responsibilities:

Recruitment and Onboarding:

• Assist in the recruitment process, including job postings, screening resumes, and coordinating interviews.
• Support the onboarding process for new employees, ensuring all necessary documentation is completed and filed.
• Conduct orientation sessions for new staff members.

Employee Relations:

• Serve as a point of contact for employees regarding HR-related inquiries.
• Support in handling employee concerns, grievances, and disciplinary actions in collaboration with the SHRA.
• Foster positive employee relations and work culture at the camp.

Payroll and Benefits Administration:

• Assist in the preparation of payroll, ensuring accuracy in timekeeping and processing.
• Handle employee benefits administration, including leave management and statutory deductions.
• Maintain records of attendance, absences, and leave balances.

HR Compliance and Record Keeping:

• Ensure all employee records are up-to-date and compliant with Kenyan labor laws and camp policies.
• Assist in drafting and updating HR policies and procedures.
• Keep track of employee contracts, renewals, and terminations.

Performance Management:

• Support in the performance appraisal process, including collecting and organizing employee evaluations.
• Assist in implementing Performance Improvement Plans (PIPs) for underperforming employees.

Training and Development:

• Coordinate employee training programs, including identifying training needs and scheduling sessions.
• Keep records of employee training and certifications.

• HR Reporting:

• Prepare regular HR reports, including headcount, turnover, and other key HR metrics.
• Provide insights and data to support management decisions.

Administrative Duties:

• Assist with day-to-day office operations, including managing HR-related correspondence and filing.
• Coordinate staff meetings, including scheduling, preparing agendas, and taking minutes.
• Manage HR supplies and maintain inventory.

Qualifications:

• Education: Diploma or degree in Human Resource Management, Business Administration, or a related field.
• Experience: At least 2 years of experience in an HR role, preferably in the hospitality or service industry.

Skills:

• Strong understanding of Kenyan labor laws and HR best practices.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.