Office Assistant at Procept Associates Professional Services Limited (Procept Africa)

• Procept is currently seeking an Office Assistant to join our team. The ideal candidate will be detail-oriented, organized, and possess excellent communication skills. This role provides an opportunity to contribute to the smooth operation of our office environment and support our team in delivering exceptional service to our clients.

Job Description

• Performing market research.
• Gathering and processing research data.
• Registering the company as a vendor with other organizations.
• Performing basic administrative duties including printing, sending emails, and ordering office supplies.
• Handling and managing office correspondence.
• Assisting and coordinating with the sales team (where applicable).
• Assisting with inventory control.
• Organizing and scheduling appointments, staff meetings and updating calendars.
• Processing company receipts, invoices, and bills.
• Assisting and supporting management.
• Assist in managing office facilities and equipment, coordinating maintenance and repairs as needed.
• Assist in making travel arrangements and accommodations.
• Accurately maintain financial records and generate reports in accordance with accounting principles for effective bookkeeping.
• Ensuring tax law compliance, prepare and file returns, and handle tax-related inquiries.
• Provide support to other departments or team members as needed.

Qualifications

• High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
• Proven experience as an office assistant or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Good verbal and written communication skills.
• Ability to prioritize tasks and work independently.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Friendly and professional demeanor.
• Ability to adapt to changing priorities and work in a fast-paced environment.