Procurement Officer-Temporary at Evidence Action

Job purpose

• The Procurement Officer, though for a short term, will be a key member of the Finance & Administration department providing support to the Nairobi office procurement team while undertaking their mandate of strategic oversight, planning and overall management of the procurement unit.  The position holder will provide support to the Nairobi office procurement team under the Kenya country operations. The Operations Unit focuses on delivering and optimizing current procurement needs ensuring that deliveries are available in the most cost-effective way and in a timely manner. The Procurement unit will be focused on ensuring the lifetime cost of a product is minimized and that the supply chains are well-designed and cost-effective.

Duties and responsibilities

• Support the Nairobi office procurement team in buying/sourcing of all program supplies within the approved timelines and standards.
• Ensure all payment requests are submitted in a timely manner and update the payment trackers on time
• Support the Nairobi office procurement team in  the evaluation of supplier performance against specified performance indicators and SLAs to ensure adherence to key contract milestones.
• Provide monthly reports to Associate Manager Operations on procurement KPIs against internal user targets to ensure alignment.
• Work with the Associate Manager and operations unit to identify items for disposal within each category to ensure compliance to the company disposal policy.

Requirements

• Bachelor’s degree in Procurement or Supply chain or any suitable business-related field.
• At least two (2 ) years of experience having supported in a similar position in an organization with operations similar to Evidence Action. 
• Knowledge and a strong understanding of the Public Procurement Act (2005) laws of Kenya.
• Excellent organizational and time management skills.
• The capacity to prioritize tasks and work under pressure.
• Ability to multitask without compromising the quality of output.
• Strong oral and written communication skills with attention to detail.
• Flexibility and adaptability to changing workloads.
• Self-motivated with the ability to operate under their own initiative and also take instructions to prioritize and manage a diverse workload.
• Ability to liaise with others and work well in a team
• Problem-solving skills.
• Independent, proactive and willing to take initiative.
• Interested in a work environment that is flexible, creative, and constantly changing