Programme Assistant (Operational Information Management & Reporting) at World Food Programme (WFP)

JOB PURPOSE

The Programme Cycle Management team under the Programme Unit in the Eastern Africa Bureau needs to fill the position of Programme Assistant, OIM and Reporting position to support OIM and PR in carrying out information management and reporting related to WFP operations and the implementation of DOTS for operational updates in-country offices. 

STANDARD MINIMUM QUALIFICATIONS

Education: Bachelor’s degree in International Affairs, Social Sciences, Development Studies, Communication, Information Sciences or other field relevant to international development assistance is desirable.

Experience and Skills required: 1-2 years’  related exeprience in addition to understanding of basic technical concepts and data and their relevance to food assistance programmes. Experience utilizing computer programs, including word processing, spreadsheets, data capture systems and other software packages and systems; ability to deliver results through planning and organizing own activities effectively; ability to manage multiple requests at a time; excellent teamwork skills in a multicultural environment; detailed work style and strong work ethics; and ability to meet strict deadlines.

Language: Advanced English language skills both written and oral. Knowledge of a second UN language, preferably French would be an asset.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the supervision of the Regional OIM and PR Officer, the Programme Assistant, OIM & Reporting will support all OIM activities, and contribute to the establishment and presentation of a standard operating picture of WFP’s portfolio and associated results that facilitate informed and timely decision-making at all levels throughout the organization. In addition, the Programme Assistant will support the implementation of DOTS for operational updates in the country offices and regional bureau.

OTHER KEY ACCOUNTABILITIES

• Together with the Regional OIM officer, determine and map country office capacity needs in corporate reporting in order to build the capacity of CO OIM officers
• Assist in the identification of reporting processes that may require automation to allow for greater efficiency and timelines of information.
• Work with the Regional Data coordinator and TEC to ensure that OIM and corporate reporting needs are captured in DOTS.
• Work with RB technical units to define the operational updates required in their thematic areas, what information and frequency of information that should be captured in DOTS.
• Support the team in the planning of OIM/ Annual Country Report (ACR) trainings and/or information sessions.
• Support in preparation of regional reports through collation of inputs and data from internal sources (RB teams, country offices) and external sources.
• Support in the review of country briefs and other operational ad-hoc reports.
• Track reporting processes, including timelines and submissions to inform actions and support as required
• Support in strengthening information management in the region including through maintaining an up-to-date repository for OIM reports including emerging contextual humanitarian information.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has facilitated communication with technical teams
• Has contributed to implementation of programmes.
• Has observed or assisted with policy discussions.

TERMS AND CONDITIONS

Grade: Service Contract, SC5 (G5 equivalent)

Duration: 12 months

Unit/Division: Project Cycle Management, Programmes

DEADLINE FOR APPLICATIONS :April 4, 2022