Project Assistant (Department of Paediatrics) at Aga Khan University Hospital

Responsibilities

• Organize and manage project logistics as directed by the research coordinator
• Facilitate project procurement needs by raising necessary requisition documents and ensuring that the necessary approvals are timely obtained.
• Follow up with all approving departments on requisitions made and ensure timely delivery of expected outcomes
• Handle all project dispatch as and when need arises and follow up for confirmation of delivery
• Facilitate allowance for government staff attending project meetings
• Raise project travel logs indicating travel/transport requirements monthly
• Receive, sort and route communication as may be directed by the Research coordinator
• Assist the administrative officer in receiving project guests and directing them appropriately,
• Scheduling and monitoring all appointments/meetings
• Assist in organizing for seminars, workshops, training sessions and performing support roles during the sessions
• Assist the administrative officer in ensuring proper filing and documentation of all relevant materials.
• Assist the administrative officer in updating and managing filing index
• Update mail/phone directories
• Routinely advice the research coordinator on need for re-ordering department supplies

 Requirements

• Must hold a Diploma in Business Administration/Communication or supply chain management
• Have at least 3 years of relevant experience in similar work
• Be proficient in computers applications, particularly MS Office Suite
• Any other relevant training in office administration will be a distinct advantage.
• Have excellent written and verbal communication skills
• Show demonstrated initiative; ability to set goals and priorities and work effectively with minimum supervision
• Be able to work flexible/long hours if and when required
• Be able to maintain strict confidentiality