Regional Supply Chain Director, East Africa Region at World Vision Kenya

PURPOSE OF POSITION

To provide leadership and management to the supply chain and administration management to ensure that there are adequate systems, policies, procedures, controls and necessary skills to support the operations of the WV East Africa Regional Office, in a timely, effective, professional and cost-effective manner, strategically to obtain best value for money for all supply chain management activities and to provide efficient and effective administration support services to operations and all other function.

MAJOR RESPONSIBILITIES:

Business Requirements

• Ensure Business Requirements are developed and implemented across the organization.
• Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and stakeholders to ensure good coordination and adequate information sharing, address common concerns/problems and seek solutions.

Supplier Contract and Relationship Management

• Ensure that legally vetted contracts are used for all Strategically Sourced contracts.
• Ensure contract management process is established in resolving contract-related conflicts and continuous improvement.
• Ensure supplier onboarding process and supplier relationship management framework including the communication guidelines & Supplier continuous improvement plan is in place.

Control and Compliance

• Ensure SCM related risks are identified and captured in the Enterprise Risk Management process, for mitigating / eliminating them.
• Ensure anti-corruption and fraud mitigation strategies including the internal control framework are in place and implemented.
• Ensure, WV is in compliance with all external and internal regulatory authorities (government entities, regulatory audits, donor compliance…) and process is established for non-compliance management.

Data Analysis and Reporting

• Develop, track, and evaluate procurement metrics including areas of spend analytics, procure-to-pay process, operational efficiencies, and supplier performance to drive procurement strategy development and implementation.
• Drive operational performance and consider efficiency vs. effectiveness in the form of dashboards, convenient for the review of high-level key indicators.
• Ensure SCM function performance level meets annual targets.

Leadership and Coaching

• Provide leadership to Supply Chain Department to ensure Our Promise strategy is embedded in the Department’s annual objective and day to day work.
• Manage the performance of direct reports through performance reviews, frequent conversations and other method as appropriate.
• Be courageous in providing coaching or feedback for continuous performance improvement.
• Ensure that all Supply Chain staff members understand Procurement Policies, Processes, and Systems.
• Plan and coordinate departmental meetings to review status of tasks and update Senior Management Team on the progress of the departments’ functions.
• Lead monthly appropriate review meeting to address open procurement issues/performance and provide solution.

Planning

• Ensure annual procurement planning process is in place. Where Partners' and Sub-Grantees are involved in the project implementation, ensure the established process covers such scope as well.
• Review Procurement Plans and develop annual sourcing strategy.
• Lead the quarterly review of procurement plans with business community to ensure requirements are updated.
• Drive reduction in total supply costs and in waste.
• Develop and agree on annual departmental Objectives and KPIs.
• Ensure SCM has a voice at the strategic planning table.
• Present the Sourcing Strategy to the WVI Head of Global Supply Chain.

Process, Procedure and Policy

• Champion and drive procurement process efficiencies by eliminating non-value added tasks, embedding the continuous improvement culture, meeting customer needs.
• Lead in the development, implementation and review of the policies, standards and procedures for Procurement to ensure they are aligned to WVI expected standards, policies and procedures.
• Managing supply chain Involvement in the project closure to ensure that all procurement related issues and requirements for project closures have been implemented.

Procurement Execution

• Ensure that operational procedures are stablished based on the global policies, processes, SOPs and business rules.

Strategic Sourcing

• Determine the requirement for the Category, Market and Incumbent Supplier based on the Spend Analysis and Annual Procurement Plans.
• Review the Sourcing Strategy for unidentified opportunities and ensure it meets the global, regional and Field Office objectives before socializing with stake holders.
• Ensure a Market Assessment and Supplier Pre-Qualification process is in place aligning to the global polices and process.
• Ensure the framework in managing the RFQ/RFP Process including baselines & price survey methodologies.
• Engage with Global Head of Supply Chain in assessing new the possibilities of Regional, Sub- Regional and Field Office negotiations.
• Review Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision-making process.

Systems Development and Implementation

• Engage and collaborate with Shared Services and Global Provision Team on System challenges to enhance effective use.
• Ensure that ProVision Optimization and Transformation Metrics are achieved.
• Generates innovative ideas, approaches and solutions by providing open, accurate and consistent information, while demonstrating support and commitment to others through participation as requested in the Value Analysis Program structure.

Training and Capacity Building

• Ensure that Supply Chain Staff and other staff from WVI Departments are trained on WVI Procurement Policies, Processes, and Systems.
• Ensure Partners' / Sub-Grantees' capacity assessment and capacity building framework is developed and implemented.

KNOWLEDGE, SKILLS & ABILITIES:

• Master’s Degree in Supply Chain Management, Procurement, Engineering, or Business Administration, or equivalent professional qualification (advanced CIPS)
• A minimum of eight (8) years of progressively responsible experience in procurement, contracts management, contracts administration and/or logistics, of which five (5) years of experience directly related to first-hand procurement and/or contracting is required. 
• At least 7 years of experience in managing staff. Experience working in humanitarian and development contexts.
• Substantive experience working in the INGO sector dealing with multiple donor funds and meeting different donor requirement.
• Ability to provide matrix supervision to Field Offices and also be matrix supervision by the WVI Global Head of Supply Chain.