Secretary III at Nyandarua National Polytechnic

Duties and Responsibilities:

• Handle incoming and outgoing telephone calls to ensure timely communication passed on to the relevant office;
• Operate office equipment in printing and photocopying documents to provide administrative assistance to the institution;
• Prepare responses to simple routine correspondences in a timely manner;
• Assist the head of department in preparation of presentations materials and other documentations for internal and external circulation;
• Organize administration records and correspondences to ensure easy accessibility to the documentation/ information whenever required;
• Classify documents and materials to ensure security and confidentiality of office records
• Receive and attend to visitors and clients in a professional and courteous manner and direct them to the respective offices;
• Monitor cleanliness of the office and ensure that the office is well-managed to promote a good working environment; and
• Maintain of an efficient, smooth and easily accessible filing system to ensure required documents are traced in an efficient manner.

Qualifications Knowledge and Skills:

• Kenya National Examination Council exams in Shorthand III, Typewriting III, Business English III, Office Practice II, Commerce II, Secretarial Duties II or
• Diploma in Secretarial Studies.

In compliance to article six (6) of the constitution of Kenya, the applicant should provide:

• Valid certificate of good conduct
• Tax compliance certificate
• HELB clearance.