Openings at Nyandarua National Polytechnic

Duties and Responsibilities

• Attend to store enquiries to ensure user departments are well informed of available stocks and the corresponding stock levels to support efficiency and effectiveness in the delivery of service.
• Issue and receipt of stores for storage and for timely issuance to the user department
• Maintain accurate and up to date sore records for accountability purposes and
• Label the stock as received to support easy identification, and to protect against theft.
• Conduct stock checks in order to identify wear or defects, to ensure such stock is replaced and accounted for in the books of accounts for cost management purposes.
• Provide suggestions on areas of improvement in the management of stock to enhance efficiency and effectiveness in the delivery of service
• Arrange received goods in the store to support ease in accessibility and retrieval, and to minimize accidents

Qualifications Knowledge and Skills:

• Craft Certificate in Procurement and Supply Chain Management or its equivalent from a recognized institution
• A registered member of Kenya Institute of Supplies Management (KISM); and
• Certificate in computer applications.

In compliance to article six (6) of the constitution of Kenya, the applicant should provide:

• Valid certificate of good conduct
• Tax compliance certificate
• HELB clearance

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Duties and Responsibilities;

• Preparing tender and prequalification documents for expression of interest;
• Assist in preparation of purchase orders;
• Ensuring timely delivery of goods and services;
• Ensuring safe storage and distribution management of stores;
• Overseeing receiving and issuing of stores;
• Assist in carrying out supply evaluation and appraisals;
• Maintaining and updating supplier information;
• Assist in disposal of idle stores and equipment; and
• Ensuring safe custody of the polytechnic’s property.

Qualifications Knowledge and Skills:

• Bachelor’s degree in any of the following disciplines: – Commerce/ Business Administration, (Supplies Management Option), Procurement and Supplies Management or its equivalent from a recognized institution
• At least two (2) years experiences in supply chain management;
• A registered member of Kenya Institute of Supplies Management(KISM); and
• Certificate in computer applications from a recognized institution.

In compliance to article six (6) of the constitution of Kenya, the applicant should provide:

• Valid certificate of good conduct
• Tax compliance certificate
• HELB clearance

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Duties and Responsibilities:

• Handle incoming and outgoing telephone calls to ensure timely communication passed on to the relevant office;
• Operate office equipment in printing and photocopying documents to provide administrative assistance to the institution;
• Prepare responses to simple routine correspondences in a timely manner;
• Assist the head of department in preparation of presentations materials and other documentations for internal and external circulation;
• Organize administration records and correspondences to ensure easy accessibility to the documentation/ information whenever required;
• Classify documents and materials to ensure security and confidentiality of office records
• Receive and attend to visitors and clients in a professional and courteous manner and direct them to the respective offices;
• Monitor cleanliness of the office and ensure that the office is well-managed to promote a good working environment; and
• Maintain of an efficient, smooth and easily accessible filing system to ensure required documents are traced in an efficient manner.

Qualifications Knowledge and Skills:

• Kenya National Examination Council exams in Shorthand III, Typewriting III, Business English III, Office Practice II, Commerce II, Secretarial Duties II or
• Diploma in Secretarial Studies.

In compliance to article six (6) of the constitution of Kenya, the applicant should provide:

• Valid certificate of good conduct
• Tax compliance certificate
• HELB clearance.