Senior Assistant Office Administrator at Kenya Medical Research - KEMRI

Job Descriptions
The duties and responsibilities at this level will entail: -

• Typing from drafts, manuscripts or recording from dictation machines; processing data;
• Operating office equipment; attending to visitors/clients;
• Handling telephone calls and appointments; ensuring security of office records, equipment, and documents, including classified materials; and
• Preparing responses to simple routine correspondence.

Person Specifications
For appointment to this grade, a candidate must have: -

• At least four (4) years relevant work experience;
• Business Education Single and Group Certificates (BES and GC) Stages I, II and III from the Kenya National Examinations Council or equivalent in the following subjects:
  • Typewriting III (Minimum 50 w.p.m)/Computerized document processing III;
  • Shorthand III (100 w.p.m).
  • Business English III/Communications II;
  • Office Management III;
  • Office Administration and Management III;
  • Secretarial Duties II;
  • Commerce II;

OR

• Diploma in Secretarial Studies from the Kenya National Examinations Council;
• Public Relations and Customer Care Course from a recognized institution;
• Registration with a professional body; and
• Proficiency in computer applications.

Key Skills and Competencies

• Planning skills
• Communication skills
• Interpersonal and negotiation skills
• Team player