Senior Finance Associate, GS7, FT, Nairobi, Kenya at UNICEF

The Senior Finance Associate is responsible for all accounting, financial and budgetary transactions and control, as follows:

1. Manage the cash position (Cash Management) in accordance with UNICEF cash management policies, rules and regulations and local banking practices. Provides up-to-date information on the cash position or status of such accounts.  Compile monthly and quarterly cash requirements from Sections. Request for timely replenishment of bank accounts from DFAM Treasury by ensuring the cash balance not exceeding the maximum cash balance at the end of months.
2. Review the appropriateness of payment requests submitted for invoice and payment processing. Ensure disbursement requests for suppliers, government implementing partners, staff related payments and reimbursements are complete, have the required supporting documents, correct computation and are in accordance with UNICEF financial rules, regulations and policies.
3. Ensure Service Gateway cases are created and submitted to GSSC following the guidelines and roles set for Local Focal Points (LFP) for Finance and HR. Ensure the requests from programme and operations sections are complete, accurate and have all the required proper supporting documents before cases are created for disbursements to GSSC. Follow-up with GSSC for pending cases and timely response to GSSC for returned/rejected cases. Monitor GSSC dashboard reports and ensure the Office is within the allowable KPIs for Invoicing.
4. Review monthly staff payroll are prepared as per HQ/GSSC requirements following the proper steps and schedules. Ensure that the monthly staff payroll entitlements and deductions are complete, as per UNICEF HR rules and regulations and entered in VISION for timely payroll processing. Ensure that monthly reconciliation of payroll related recurrent transactions (payments/deductions) are complete before and after posting of monthly payroll. Prepare and analyze financial data for budget estimates and financial planning as it relates to staff entitlements and benefits.
5. Undertake field visits and participate in HACT assurance monitoring activities and spot checks for assigned counties and implementing partners. Participate by providing HACT training to implementing partners when necessary.
6. Identify vendors that regularly work with UNICEF KCO and create a database for such vendors. Regularly reconcile these vendor accounts and follow up on clearing of any long outstanding reconciling vendor transactions. Respond to all queries from vendors on the status of their invoice payments.
7. Brief staff on the functions of Finance Section and the application and interpretation of UN/UNICEF accounting and financial policies, rules, regulations, procedures and policies.

To qualify as an advocate for every child you will have…

• Bachelor's Degree in Accounting or Finance; CPA or equivalent.
• A minimum of 7 years of practical work experience in the field of accounting & finance. Experience in an international organization will be desirable.
• Fluency in English language required. Knowledge of local working language of the duty station an asset.