Supply Chain Officer at Save the Children

KEY AREAS OF ACCOUNTABILITY

• The Supply chain officer will ensure procurement, transport and distribution, warehousing and stock management and assets activities are carried out as per the SCI Supply Chain Policies.
• Ensure proper reporting of all Supply Chain Activities in a timely manner and in line with financial control mechanisms for Procurement and support management of stock, and assets.
• Consolidate and review the monthly Supply chain reports documenting action points and timelines to achieve them as well as follow ups.
• Assist the Supply Chain Coordinator in providing inductions to programmes teams on Supply chain procedures and procedures.
• Conduct procurement of program supplies in line with the organizations procurement policy
• Ensure suppliers are duly registered and qualified in the ProSave system
• Support the Supply chain coordinator to provide trainings/refresher sessions to programs and other staff on Supply Chain ERP systems like ProSave, Total Inventory Management (TIM) and others
• As a point person, ensure timely supplies of programmes materials to various field offices.
• Working with the Supply Chain Coordinator in determining the sources of supply of goods and services to meet programme needs.
• Develop and consolidate procurement plans and schedules with various project managers and ensure they are adhered to.
• Support management of programmes stocks, ensuring proper storage of stocks, stock levels are maintained in relation with programmes consumption.
• Consolidate and plan for transportation of project supplies to various field offices in a timely, reliable and cost effective manner.
• Support in managing the incoming and outgoing stock according to the warehousing and stock Management standards.
• Participate in Award Review Meetings, Kick Off/Close out meetings for different awards and give supply chain updates
• Support the appropriate storage and physical condition of stocks according to their specific requirements
• Assist in ensuring all stock are accounted for and dispatched with appropriate and relevant documentations and authorizations.
• Assist in ensuring that all project supplies are tracked using appropriate variables/criteria from point of dispatch to distribution/delivery.
• Assist in ensuring all stock movements are documented using SCI documents (GRNs, Waybills, Stock Releases, Stock Cards, Stock Reports)
• Assist in preparing and circulating the warehouse report on a weekly basis to the relevant budget holders and programme staff.
• Assist in ensuring all stock discrepancies/damages are properly documented, investigated and reported to budget holders and Supply chain Coordinator.
• Assist in Organizing and planning for the transportation of project supplies to the various field offices.
• Assist in ensuring warehouses are kept secure at all times and are maintained, clean, well -organised and pest free.

General:

Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures

Contract Duration: 12 Months

Number of Vacancies: 1

QUALIFICATIONS AND EXPERIENCE

Essential

• First degree in Logistics Management, business administration or related area
• 3 years' prior experience in logistics management in the NGO sector, within country programmes and in emergency response/humanitarian environments
• Proven experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security
• Experience of working in remote field bases with limited infrastructure
• Experiencing in managing, and supervising and training staff in supply chain
• Ability to prepare Supply Chain reports
• Ability to synthesize and analyze information, and make clear, informed decisions
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of diverse tasks and responsibilities
• Cultural awareness, with strong written and spoken communication and interpersonal skills
• Willingness to work and travel in often difficult and insecure environments;
• Fluent in English, both written and oral; Local language skills a major advantage.
• Commitment to Save the Children's mission and values

Desirable

• Technical experience/training in specific areas of Supply chain e.g. fleet mechanics, IT/communications networks
• Technical experience/knowledge in specific types of humanitarian intervention e.g. Child protection, Education, Health, WASH, Food Security, Construction
• Experience working with ERP system
• Knowledge of ERP systems