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UNICEF is the world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS.
UNICEF is funded entirely by the voluntary contributions of individuals, businesses, ...
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How can you make a difference?
Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primary, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.
Policy, procedures, and strategies
- As functional focal point, accountable for the correct and consistent application of policies and procedures in the assigned administrative functions through the provision of guidance and support to the country office or sub‑office where applicable.
- Contributes to strategic planning and monitoring of administrative matters at country/sub-country level as necessary. Provides practical input on implementation of administrative guidelines, in close coordination with the head of office, operation staff/ supervisor.
- Supports supervisor and the head of the office, and updates staff on administrative policies, procedures rules and regulation. Implements the appropriate application and interpretation of administrative rules, regulations, policies, and procedures. Briefs and assists arriving and departing staff on basic administrative procedures and requirements.
- Makes specific recommendations on the improvement of systems and internal controls, planning, restructuring and resolution of sensitive issues, considering the prevailing conditions in the locality.
- Keeps supervisor abreast of potential problem areas and identifies and recommends solutions. Prepares reports on administrative matters as required.
- Provides administrative support and services to sub-country (zone) offices and out-postings, where applicable, including preparation and funding of service contracts, preparations of PGMs for all administrative supplies and guidance on administrative procedures.
- Undertakes missions to field locations to review administrative arrangements and makes appropriate recommendations where applicable.
Budget management
- Monitors the budget in close coordination with supervisor to ensure that objectives stipulated early in the fiscal year are realized for smooth operations of the office including sub-country (zone) offices and out postings where applicable.
- Recommends and prepares estimates on office premises, supplies and equipment requirements for budget preparation purposes. Assists zone offices in the establishment and maintenance of administrative services. Prepares, monitors and controls the administrative budget.
Administrative support and services
- Undertakes delivery and improvement in administrative support and office services including space management, equipment, conference and travel arrangements, document reproduction, communications, mail and delivery services, local procurement and bill payments of utilities.
- Ensures the timely and cost-effective provision of basic office services including space management, equipment, communications and security to enhance staff safety and productivity.
- Supports the Inter-Agency Operations Management Team's approaches for enhancing UN common services to attain efficiencies and effectiveness.
- Helps negotiate and administer matters relating to office premises, utilities and services with vendors and agencies.
Property management
- Supports property management of administrative supplies, office equipment and vehicles, updating inventory of items, serving as ex-officio member to the Property Survey Board where applicable. Assists supervisor in Property Survey Board submissions, preparing minutes of meetings. Assists supervisor in executing PSB recommendations approved by the Head of Office.
- Monitors and supervises adequate and appropriate use of supplies. Ensures that services and maintenance of premises are in accordance with organizational standards.
Contract arrangement and control
- Ensures that all administrative transactions and arrangements of contracts are in compliance with the applicable policies, procedures, rules and regulations.
- Participates in the reviews of the contractual arrangements related to administrative support (i.e. courier, premises maintenance, ancillary administrative support, vehicle maintenance, equipment maintenance etc.) to ensure that the terms and conditions of all contracts are being adhered to by providers of services. Proposes to supervisor any changes that may be required.
- Monitors payments against contractual obligations.
Staff learning and development
- Collaborates on the development of training activities to ensure effective performance in administrative services management. Implements effective staff learning and development programme activities for capacity building. Helps organize workshops for staff’s competency building, and staff learning and development.
Partnership, coordination and collaboration
- As required, under direction of the supervisor, collaborates with other agencies, local authorities and implementing partners on administrative matters including information exchange and harmonization.
Performs any other duties and responsibilities assigned as required.
To qualify as an advocate for every child you will have…
- A university degree in social sciences, business management, administration, finance, or any other relevant field of discipline.
- One year of relevant professional work experience with both national and international work experience in office management, administration, finance, accounting, ICT, human resources, supply or any other relevant function.
- Developing country work experience and/or familiarity with emergency is considered an asset.
- Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
Deadline: 10 Mar 2023
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The Reports Manager will support programme sections and the ETF members with providing support to high-quality information products, including situational reports, situation analyses and humanitarian performance reporting. In addition, the position will support the office with the preparation of EVD related donor proposals and reports as well as EVD related communication and other Front Office related tasks, products and activities associated with the emergency response and recovery plan.
Situation reports and donor support
- Coordinate the review/collating of EVD CO situational reports (SitReps) and preparation of the Regional and Global Sitrep.
- Write and edit high-quality emergency sitreps in a timely manner.
- Compile, draft and edit humanitarian appeals and other emergency related donor reports and project proposals.
- Systematically screen and cross-check internal and external reports, sitreps, proposals, information and communication material for accuracy and consistency.
- Works with programme sections, Programme Management, Evaluation and Donor Relations (PMEDR) and senior management to support EVD resource mobilization efforts.
- Provides support to emergency donor requirements and visibility when and where required
- Provides support to UNICEF contributions and visibility on various platforms when and where required
Knowledge management and support to front office
- Develop and coordinate daily and regular highlights for internal distribution.
- Prepare and systematically update information material (Fact Sheets, FAQs, backgrounders, data tables), briefings, and presentations on the situation, in coordination with the Representative, the Ebola Emergency Coordinator, the PMEDR team and the Communication Chief.
- Prepare programmatic presentations, memos, and briefings to be used by the Representative at internal and external briefings and meetings.
- Maintain essential contacts with programme teams and Deputy Representative Office to facilitate timely and accurate information flow.
- Support information gathering and information flow across sections and programmes in the UCO.
- Support to Front Office / Representative if, and when required.
- In consultation with the communication section, work with field staff to get good interest stories for inclusion in the EVD reports
- Make field visits together with communication team to document and report on UNICEF implemented activities.
To qualify as an advocate for every child you will have
Education-
- Advanced University degree in social sciences, political science, communication, public administration, international relations, business administration or other related disciplines.
Work Experience-
- Eight years of progressively responsible professional work experience at the national and international levels in donor relations, grant management, communication, programme/project development, planning, implementation, monitoring, evaluation and administration. Field level experience in emergency response reporting with UNICEF is required.
Deadline: 14 Mar 2023
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How can you make a difference?
As part of UNICEF’s Core Commitment for Children in Humanitarian Action, the Country Office is expected to provide leadership and support GBV coordination structures and address violence against children, including GBV, from a programming perspective. To fulfill this function, the UNICEF Child Protection Specialist on Violence against Children, will provide technical assistance to UNICEF on prevention of and response to violence, including GBV in emergencies, to strengthen programming and coordination efforts in affected areas.
Key activities & duties
- Work with the child protection section and other UNICEF sectors to ensure violence prevention and response, with specific attention to GBV, is adequately addressed across sectors and humanitarian interventions to implement risk mitigation measures to better protect women and children.
- Advise on any violence-related issues, especially GBV, that require immediate action and advocacy, provide technical support UNICEF programming strategy, advocacy and policy documents to address violence against children, especially GBV (e.g. ensuring distribution of supplies such as dignity kits).
- Facilitate the inclusion of the issue of violence against children/ GBV, into humanitarian appeal processes and documents.
- As needed, conduct assessments and/or consolidate existing information on the situation of violence against women and children, including GBV.
- Provide technical assistance on program design to ensure that there are multi-sectoral integrated programmes to address violence against women and children, including GBV, for emergency affected areas.
- Work in close collaboration with key partners to strengthen programming for adolescent girls (e.g. adolescent specific, age and sex-separated areas in Child Friendly Spaces).
- Develop new or adapt existing training materials to the local context and implement trainings as needed.
- Create linkages between violence against children, GBV and CP working groups to promote comprehensive care for both children and adults survivors.
To qualify as an advocate for every child you will have
Education-
- Advanced university degree in social sciences, including social work or child psychology, or other relevant field.
Work Experience-
- A minimum of 5-8 years of professional experience with the UN and/or international and national NGO.
- Good understanding and knowledge of child protection, with a particular focus on violence against children, including GBV, and experience working in emergency settings.
Deadline: 14 Mar 2023
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As part of UNICEF’s Core Commitment for Children in Humanitarian Action, the Child Protection Coordinator) is expected to provide leadership and support to the sub-regional and national child protection coordination structures within the Humanitarian Cluster Approach. To fulfill this function, a Child Protection Coordinator is needed to secure the overall cluster coordination of child protection responses at the national level. in their efforts to respond to the current crisis.
Key activities & duties
- Lead and/or support child protection coordination mechanisms promoting and facilitating active participation from key actors, including, where relevant, government.
- Work with the Protection Cluster(s) and/or other key actors to: identify opportunities to integrate child protection into other protection and other sector activities and to avoid duplication; prevent unintentional harm to children as a result of inappropriate humanitarian assistance.
- Work with child protection actors to assess the needs, coordinate and oversee inter-agency needs assessment about child protection issues to map out priority protection gaps and identify key resources and assets, including existing child protection systems (both formal and informal).
- Facilitate the development of an agreed interagency child protection response strategy.
- Facilitate the creation of processes to monitor achievement of agreed interagency goals.
- Promote and support adherence to agreed, interagency Child Protection standards
- Undertake advocacy on behalf of the interagency group as required
- Collaborate with the Protection Cluster lead and OCHA to ensure that key child protection concerns are reflected in all documents and humanitarian initiatives.
- Work with the Gender-based Violence and MHPSS working groups to ensure that CP and GBV actors work together to meet the comprehensive GBV-related needs of children.
- Establish results-oriented, two-way communication channels between regional level, national level and sub-national Child Protection coordinator groups (as relevant), to promote, upgrade and strengthen a more standardized child protection response across all affected areas.
To qualify as an advocate for every child you will have
Education-
-
Advanced university degree, or equivalent experience, in social work or child psychology, or other relevant field.
Work Experience-
- A minimum of 5-8 years’ experience with either the UN and/or NGO, especially in emergency settings.
- Excellent commination and interpersonal skills, and proven success in facilitating interagency processes to achieve a common goal,
Deadline: 14 Mar 2023
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The UNICEF Country Office is scaling up its Child Protection component in response to the emergency and technical management is required. Oversight to ensure adherence to the CCCs for Humanitarian Action by the country office is a critical function during an emergency response.
Key activities & duties
- Manage the Child protection regular programme and the emergency response, including all human, financial and material resources.
- Lead the development of strategies and mechanisms to scale up the child protection response to the emergency, and enable their implementation, including potential reallocation of resources and staff capacities.
- Manage technical support and capacity-building on child protection to the UNICEF country office and key child protection partners, including government, to scale up the emergency components of the child protection programme.
- Ensure appropriate management.
- Provide leadership for the establishment or strengthening of coordination structures and networking mechanisms for agencies in the child protection sector implementing major programmes in response to the emergency.
- Monitor the trends and emerging evidence of child protection concerns and the response by Government, and analyse this information to advise on the child protection response.
- Cultivate opportunities to work with other sectors to strengthen overall protections for children and women by integrating protection activities within their emergency response programmes.
- Represent UNICEF Child Protection in meetings and fora, as required.
- Increase access to financial resources available for the child protection emergency response through established humanitarian funding mechanisms, and by pursuing new opportunities, as required.
- Raise awareness on child protection concerns and UNICEF’s response thereto through relevant humanitarian, media and communication outlets, as appropriate.
- Ensure that child protection concerns and UNICEF’s response thereto are reflected in all UNICEF, inter-agency and government planning and reporting processes.
To qualify as an advocate for every child you will have…
Education-
-
Advanced university degree in social work, international relations, law, child psychology, or other relevant field.
Work Experience-
- A minimum of 10 of experience with the UN and/or NGOs, including experience managing a child protection programme in natural disaster and/or armed conflict contexts.
- Knowledge of UNICEF’s core commitments to children in humanitarian action as well as the humanitarian cluster approach, particularly the child protection working group (sub-cluster), gender-based violence area of responsibility, and protection cluster.
Language Requirement:-
- Fluency in verbal and written English and/or French (depending on the country office's official language). Knowledge of another UN language or a local language is an asset.
- Good written and spoken skills in the language of the humanitarian operation.
Deadline: 14 Mar 2023
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Key activities & duties
To support the UNICEF Country Office to achieve the UNICEF’s Core Commitments for Children in Emergencies (CCCs) in Public Health Emergencies and Humanitarian Crises to ensure a robust, evidence driven public health response in line with the evolution of the outbreak, that meets the needs of the most at risk and the most hard to reach communities.
- Represent UNICEF at national outbreak related for a including the national taskforce, relevant pillar meetings (case management, surveillance), IMST meetings
- In coordination with the chief of health and Health Manager and other sections, support strengthening of partnerships with WHO, Africa/US CDC and others to ensure an optimal UNICEF cross sectoral response
- Provide real time technical support and advice to the Emergency Operations Centre (EOC) in responding to urgent emerging public health threats to ensure effective, timely and quality response as may be required
- Based on the identified needs, and in coordination with other UNICEF’s relevant sections – particularly Health, WASH, SBC , Child Protection, and implementing partners, develop and implement strategies and plans to:
- Reach affected populations/communities with culturally appropriate and gender sensitive interventions to mitigate transmission and reduce health risks with reference to both physical and behavioral aspects, through effective contact tracing/case detection and follow up of Ebola case contacts to ensure early detection and referral in affected communities
- In collaboration with MOH, WHO and other partners support the development of simplified protocols, SoPS and guidance as needed/requested
- Undertake any other related responsibility as requested .
To qualify as an advocate for every child you will have…
Education-
Work Experience-
- Eight years of professional work experience in public health, with field experience in: coordination, risk assessment, planning, implementation and monitoring of public health interventions for disease control. Areas of expertise should include: data management and analysis; epidemiology & surveillance; International Health Regulations including JEEs/country core capacity assessments.
- Working experience in African countries previously affected by Ebola or Marburg virus disease is essential.
- Excellent planning and coordination skills, with proven ability to work within a team setting, with multiple stakeholders and in a multi-cultural working environment.
- A minimum of 5 years of experience with either the UN, and/or emergency health NGOs.
Deadline: 14 Mar 2023
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Key activities & duties
- Lead UNICEF’s cholera preparedness and response activities internally and contribute to health, WASH, and other cluster/sectoral coordination mechanisms for cholera response.
- Represent UNICEF in rapid needs assessments for cholera with WHO and other response partners.
- Lead the development of UNICEF’s cholera response strategy and action planning processes and collaborate with the health and WASH cluster/sector and other key sectors. Ensure that the response plan includes considerations for other sectors like education, child protection
- Provide technical support to UNICEF and partners for the development/adaptation of protocols, guidelines and training materials for surveillance and laboratory, case management, establishment/management of cholera treatment centers, community-based interventions, social and behavior change and community engagement, and forecasting, procuring and distribution of cholera related commodities, equipment and supplies.
- Develop behavior change communication materials for cholera prevention and care with WASH, communications for development (C4D) and other relevant sectors.
- Provide technical support for the risk assessment and deployment of oral cholera vaccines (OCV) in close collaboration with WHO, CDC and other technical agencies.
- Manage UNICEF’s relations with its partners, taking administrative actions such as renewing PCAs.
- Oversee project supply chain in coordination with UNICEF supply and operations staff to provide diarrheal disease essential drugs and materials to government and NGO partners.
- Monitor the coverage of cholera interventions among the beneficiary population and share information for internal communication and external coordination.
- Contribute to information systems and products related to the cholera response.
- Contribute to resource mobilization efforts including preparation of emergency funding appeals for UNICEF and health cluster/sector mechanisms.
To qualify as an advocate for every child you will have…
Education-
Work Experience-
- A minimum of 5 years of experience in planning and implementing cholera prevention and control.
Deadline: 14 Mar 2023
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Key activities & duties
- Support UNICEF’s response in Health as part of the overall health cluster/sector coordination mechanism.
- Represent UNICEF in the Health and other cluster/sector coordination meetings.
- Participate in rapid needs assessments for the Health sector and in intersectoral needs assessments as needed.
- Contribute to UNICEF’s and the health cluster/sector response strategy, work planning and contingency planning processes with other sectors to ensure cross sectoral response programming.
- Provide technical support to UNICEF and partners including contributing to the development of or sharing relevant standards, protocols, guidelines and training materials for Health in emergencies.
- Conduct joint field visits and evaluations with relevant health sector/cluster partners and donors as needed.
- Contribute to the development of relevant social behavior change communication materials in collaboration with SBC and other relevant sectors.
- Support re-establishment and strengthening of public health services at community and health facility levels.
- Manage UNICEF’s relations with its implementing partners, including monitoring and administrative actions such as renewing partner contracts, PCAs, and managing program finances.
- Oversee emergency supply chain in coordination with UNICEF supply and operations staff to ensure the provision of essential drugs, commodities, equipment and materials to government and NGO partners.
- Monitor and keep track of the coverage of key health interventions among the beneficiary population and share information for internal and external communication.
- Support the development of key UNICEF information products related to the response including situation reports, advocacy notes and .
- In close consultation with the M&E team, contribute to the office M&E mechanism, including performing results tracking.
- Contribute to developing funding appeals, donor reports and project proposals related to the response
To qualify as an advocate for every child you will have…
Education-
- Advanced university degree in public health or other relevant health discipline. Preferably in applied anthropology or sociology. Other social science degrees may be considered depending on type of emergency response and experience.
Work Experience-
- A minimum of 5years of progressively responsible experience in planning and implementing health emergency programmes with either the UN, IO, and/or NGO
Deadline: 14 Mar 2023
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