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The Office of the Controller of Budget (OCOB) was established by the Constitution of Kenya 2010, under Article 228 and became operational upon the appointment of the Controller of budget on 27th August 2011. Prior to this, some of the functions of the Office of the Controller of Budget were performed by the Controller and Auditor General and the Treasury ...
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Job Purpose
This position is responsible for providing legal advice on litigation, dispute resolution, legal compliance, enforcement and advisory services. It will also ensure the implementation of legal policies, systems, and procedures and undertake research on various legal and procedural matters under the legal services function.
Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
- Overseeing the development, implementation and review of legislation, regulations, policies, procedures, frameworks, guidelines, strategies, policies, and work plans for Legal services;
- Ensuring compliance of enabling legal instruments for requisition for withdrawal from Equalization Fund, Consolidated Fund, County Revenue Funds and any other public fund which by an Act of Parliament requires approval of the Controller of Budget for withdrawal from that fund;
- Setting legal standards on compliance of the budget process with the constitutional, statutory and regulatory provisions;
- Ensuring legal compliance of the formats for requisitions and approvals of withdrawals of funds;
- Overseeing the facilitation of alternative dispute resolution through mediation, conciliation, and negotiation concerning disputes touching on budget implementation;
- Spearheading the issuance of legal opinions on budget implementation reports for the national and County governments and on special reports to Parliament on stoppage of funds or issues as may be requested by Parliament, Governors or County Assemblies;
- Overseeing formulation and review of legal guidelines and procedures Review on the Medium-Term Papers (MTP), Budget Policy Statement (BPS), Budget Report and Outlook Papers (BROP), County Fiscal Strategy Papers (CFSP), County Budget Review Outlook Papers, County Debt Management Strategy Papers;
- Coordinating all complaints handing from members of the public on budget implementation and facilitating resolving mechanism;
- Coordinating review and providing legal opinion on special reports on particular issues as may be requested by Parliament, Governors or County Assemblies in line with section 10 of the Controller of Budget Act, 2016;
- Spearheading legal audits and preparation of Legal Audit Reports
- Spearheading investigations and issuing a legal advisory on any budget implementation matter;
- Overseeing capacity building on legal matters affecting public participation in the budget process;
- Representing the OCOB in any litigation;
- Assessing the impact of legislative issues and providing legal counsel and policy direction;
- Coordinating research on various legal aspects and processes relating to the mandate of the OCOB;
- Coordinating the development and review of contracts, agreements, Memorandum of Understanding (MoU) and other legal documents for the OCOB;
- Ensuring safe custody of the OCOB seal;
- Spearheading the development, implementation and review of legal monitoring and control systems and procedures;
- Develop and Monitor implementation of business continuity plans for the legal directorate;
- Initiating and coordinating Business Process Re-engineering (BPR);
- Liaising with stakeholders to enhance collaborations and linkages;
- Spearheading the development and implementation of the directorate’s strategic plans, budgets and performance contract; and
- Managing, mentoring, coaching and developing staff in the directorate.
Job Dimensions:
Financial Responsibility
- Leadership in the development and implementation of budget in the directorate
Responsibility for Physical Assets
- Responsible for the assets assigned by the office of the Controller of Budget as per the office’s asset register
Decision Making / Job Influence
- Strategic
- Advisory
- Financial
- Analytical
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
- Bachelor of Law degree from a recognised institution;
- Master of Laws degree from a recognized institution;
Professional Qualifications / Membership to professional bodies
- Be an Advocate of the High Court of Kenya;
- Membership in good standing with the Law Society of Kenya.
Previous relevant work experience required.
- Satisfactorily served for a cumulative period of fifteen (15) years’ work experience, four (4) of which should have been in the grade of Chief Manager Legal Services or in a comparable position in the public service or private sector.
Functional Skills, Behavioral Competencies/Attributes:
- Certificate in a leadership course lasting not less than four (4) weeks from a recognized institution;
- Proficiency in computer applications;
- Met the requirements of Chapter Six of the Constitution;
- Demonstrated professional and managerial competencies and ability as reflected in work performance and results; and
- Exhibited a thorough understanding of national goals, policies, objectives and ability to relate them to legal service functions.
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Job Purpose
- This position is responsible for providing independent assurance on the effectiveness of OCOB internal control systems, risk assurance framework and the governance structure.
Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
- Developing, implementing and reviewing internal audit policies, strategies, frameworks, work plans, legislation, guidelines, systems, procedures and regulations on internal audit;
- Verifying source documents to support withdrawals from the Equalization Fund, Consolidated Fund, County Revenue Funds and any other public fund which by an Act of Parliament requires approval of the Controller of Budget for withdrawal from that fund;
- Collating and analysing data related to the budgetary ceilings by Parliament on National and County Governments expenditure in line with Section 5(d) of the Controller of Budget Act, 2016;
- Investigating, preparing special reports and making recommendations;
- Undertaking financial, operations and information technology systems audits and submit reports;
- Reviewing debt financial requirements in the agreements/contracts to confirm accuracy of payments;
- Updating and maintaining exchequer control tracking for public debt;
- Developing, implementing and reviewing the Internal Audit and Risk Charter;
- Undertaking risk-based, value - for - money and systems audits as per auditing standards;
- Safeguarding the documents on pensions, gratuities and allowances and prepare reports;
- Analysing and making comments on national planning documents including the Budget Policy Statement, Budget Review Outlook Papers;
- Analysing debt management data for carrying out the debt sustainability analysis and preparing public debt reports;
- Capacity building in public participation on internal controls, quality assurance and risk management;
- Promoting Business Process Re-engineering (BPR); and
- Fostering a corporate culture that promotes ethical practices and good corporate citizenship.
Job Dimensions:
- Financial Responsibility
- Responsibility for Physical Assets
- Responsible for the assets assigned by the office of the Controller of Budget as per office’s asset register
Decision-Making / Job Influence
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
- Bachelor’s degree in any of the following disciplines: Commerce, Economics, Accounting, Finance, Business Administration or equivalent qualification from a recognized institution;
- Master’s degree in any of the following disciplines: - Commerce, Economics, Accounting, Finance, Business Administration or equivalent qualification from a recognized institution;
Professional Qualifications / Membership to professional bodies
- Professional qualification in any of the following: Certified Public Accountants (CPA) Examination, Association of Certified Chartered Accountants (ACCA) or equivalent qualification from a recognized institution;
- Registered with the Institute of Certified Public Accountants of Kenya (ICPAK) or any other relevant recognized professional body;
- Registered with either Institute of Internal Auditors (IAA) or Information Systems Audit and Control Association (ISACA); and
- Membership in good standing of the relevant professional body.
Previous relevant work experience required.
- Satisfactorily served for a cumulative period of ten (10) years’ work experience, three (3) of which should have been in the grade of Internal Auditor or in a comparable position in the public service or private sector.
Functional Skills, Behavioral Competencies/Attributes:
- Certificate in a management course lasting not less than four (4) weeks from a recognized institution;
- Certificate in report writing and editing lasting not less than two (2) weeks from a recognized institution;
- Proficiency in computer applications;
- Met the requirements of Chapter Six of the Constitution; and
- Demonstrated professional competence and ability as reflected in work performance and results.
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Job Purpose
This position is responsible for developing and implementing of research policies, systems and procedures to guide research programs in the office of the Controller of Budget. The position is also responsible for developing and monitoring the implementation of the strategic plan for the office of the Controller of Budget and conducting research on potential donors/partners.
Key Responsibilities/ Duties / Tasks
Duties and responsibilities will entails: -
- Implementing and reviewing strategies, frameworks, programmes, work plans, legislation, policies, guidelines, procedure manuals and regulations for the OCOB;
- Analyzing formats of requisitions for approvals of withdrawals of funds to devise innovative ways of deterring malpractices and fraud;
- Implementing research on compliance to budgetary ceilings by Parliament on national and county government expenditure in line with section 5(d) of the Controller of Budget Act, 2016;
- Implementing research and preparation of special reports on particular issues upon a request by the President or Parliament in accordance with Article 254 (2) of the Constitution;
- Undertaking research on topical issues on the revenue and expenditure trends to inform policy;
- Reviewing and making recommendations on County Fiscal Strategy Papers and Budget Policy Statements in line with section 8 of the Controller of Budget Act, 2016;
- Collecting, collating and analyzing macro-economic and socio-economic fiscal data;
- Undertaking research activities on matters that have come to the attention of the Controller of Budget in accordance with Article 252(1)(a);
- Undertaking feasibility studies and service delivery surveys on matters that come to the attention of the COB;
- Maintaining data information and documentation centres for information sharing;
- Replicating innovations and patenting of intellectual property rights;
- Undertaking research and advising on the effect of emerging trends on budget implementation;
- Implementing business continuity plans;
- Conducting research on potential donors/partners;
- Preparation of project proposals for funding agencies;
- Updating donor databases to record their contacts and preference information;
- Maintaining a network of donor contacts;
- Sensitizing and training team members on fund raising and communications skills and strategy; and
- Organizing events for partnership building between implementers and potential partners.
Job Dimensions:
Financial Responsibility
- Developing and Implementing the budget for the department
Responsibility for Physical Assets
- Responsible for the assets assigned by the office of the Controller of Budget as per office’s asset register
Decision Making / Job Influence
Academic qualifications
- Bachelor’s degree in any of the following disciplines: Economics, Statistics, Research, Information Science, Knowledge Management, Public Relations, Marketing, Finance, International Relations, Business Administration or equivalent from a recognized institution.
Professional Qualifications / Membership to professional bodies
- Membership in good standing with a relevant professional body
Previous relevant work experience required.
- Satisfactorily served for a minimum cumulative period of nine (9) years three (3) of which must have been at the grade of Research Officer or in a comparable position in the public service or private sector
Functional Skills, Behavioural Competencies/Attributes:
- Certificate in a management course lasting not less than four (4) weeks from a recognized institution;
- Proficiency in computer applications;
- Met the requirements of Chapter Six of the Constitution; and
- Shown merit and ability as reflected in work performance and results.
go to method of application »
Job Purpose
- This position is responsible for providing legal advice on litigation, dispute resolution, legal compliance, enforcement and advisory services.
Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
- Undertaking a review of strategies, frameworks, work plans, legislation, policies, guidelines, procedures, and regulations on legal compliance, enforcement and advisory;
- Interpreting, evaluating and reviewing compliance of enabling legal instruments for requisition for withdrawal of funds;
- Analyzing and providing legal opinions on the compliance of the budget process with the constitutional, statutory and regulatory provisions;
- Undertaking and providing recommendations on legal compliance of the formats for requisitions and approvals of withdrawals of funds;
- Analyzing and providing legal opinions on budget implementation reports for the national and County governments and on special reports to Parliament on stoppage of funds or issues as may be requested by Parliament, Governors or County Assemblies;
- Preparing legal opinions and rendering recommendations on the Medium Term Papers (MTP) Budget Policy Statement (BPS), Budget Report and
- Outlook Papers (BROP), County Fiscal Strategy Papers (CFSP), County Budget Review Outlook Papers and County Debt Management Strategy Papers and Budget Policy Statements;
- Providing legal opinions and recommendations on special reports on particular issues as may be requested by the President, Parliament, Governors or County Assemblies;
- Undertaking legal audits and analyzing the Legal Audit Reports;
- Conducting investigations on budget implementation matters and providing legal advisory;
- Organizing forums on capacity building on legal matters affecting public participation in the budget process;
- Identifying topical research areas on various legal aspects and processes relating to the mandate of the OCOB;
- Developing, implementing and reviewing legal monitoring and control systems and procedures;
- Implementing business continuity plans;
- Initiating and promoting Business Process Re-engineering (BPR); and
- Facilitating stakeholder engagement.
Job Dimensions:
Financial Responsibility
- Responsibility for Physical Assets
- Responsible for the assets assigned by the office of the Controller of Budget as per office’s asset register
Decision-Making / Job Influence
- Strategic
- Financial
- Analytical
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
- Bachelors of Law degree from a recognised institution;
Professional Qualifications / Membership to professional bodies
- Be an Advocate of the High Court of Kenya;
- Membership in good standing with the Law Society of Kenya.
Previous relevant work experience required.
- Satisfactory served for cumulative period of six (6) years, three (3) of which must have been in the grade of Legal Assistant or in comparable position in the Public service or private sector.
Functional Skills, Behavioral Competencies/Attributes:
- Certificate in a management course lasting not less than four (4) weeks from a recognized institution;
- Proficiency in computer applications;
- Met the requirements of Chapter Six of the Constitution; and
- Demonstrated professional competence and ability as reflected in work performance and results.
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Job Purpose
- This position is responsible for preparing the budget review reports, monitoring of budgetary performance and processing of requisitions.
Key Responsibilities/ Duties / Tasks
Duties and Responsibilities at this level will entail:-
- Implementing policies, strategies, standards, frameworks, work plans, legislation, guidelines, procedures and regulations on budget implementation;
- Receiving and collating all requisitions and supporting documents related to national government from the National Treasury;
- Analysing the requisitions and supporting documents and preparing summaries;
- Maintaining a tracking record of all the requisitions;
- Collecting and collating data on budget implementation for the National Government;
- Implementing formats for requisitions and approvals of withdrawals of funds;
- Keeping inventory on the resolutions adopted on the reports with the relevant Government entities;
- Keeping track and record on compliance and implementation of the recommendations of the COB reports by accounting officers from public entities;
- Implementing the department’s charter;
- Implementing the business continuity plan for the department;
- Promoting Business Process Re-engineering (BPR); and
- Fostering a corporate culture that promotes ethical practices and good corporate citizenship.
Job Dimensions:
Financial Responsibility
- Responsibility for Physical Assets
- Responsible for the assets assigned by the office of the Controller of Budget as per office’s asset register.
Decision Making / Job Influence
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
- Bachelor’s degree in any of the following disciplines: Economics, Statistics, Finance, Commerce (Finance or Accounting Option), Business Administration (Finance or Accounting Option), Business Management (Finance/Accounting Option) or equivalent qualification from a recognized institution.
Professional Qualifications / Membership to professional bodies
- Certified Public Accountant Part II or Association of Chartered Certified Accountants (ACCA) or Chartered Financial Analyst (CFA) or its equivalent.
Previous relevant work experience required.
- Must have undertaken at least one-year Internship in relevant discipline with a reputable organisation.
Functional Skills, Behavioral Competencies/Attributes:
- Proficiency in computer applications; and
- Met the requirements of Chapter Six of the Constitution.
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Key Responsibilities/ Duties / Tasks
- Carrying out photocopying, franking and document binding;
- Ensuring cleanliness in offices and other facilities;
- Moving and arranging office equipment and furniture;
- Ensuring office premises are locked and opened on time;
- Ensuring proper sanitation;
- Collecting and disposing of litter;
- Collecting and delivering office items, documents, mail, parcels and postage; and
- Preparing and serving tea.
Job Dimensions:
Financial Responsibility
Responsibility for Physical Assets
- Responsible for the assets assigned by the office of the Controller of Budget as per office’s asset register.
Decision Making / Job Influence
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
- Kenya Certificate of Secondary Education Mean Grade D (Plain) or its equivalent.
Professional Qualifications / Membership to professional bodies
Previous relevant work experience required.
- Satisfactorily served for a cumulative six (6) years, three (3) of which should have been in the grade of Support Staff or comparable position in public or private sector.
Functional Skills, Behavioral Competencies/Attributes:
- Certificate in skills improvement course lasting not less than one (1) month cumulatively;
- Proficiency in computer applications;
- Valid Certificate of Good Conduct from the Kenya Police Service; and
- Shown merit and ability as reflected in work performance and result in work performance and results
Method of Application
TERMS AND CONDITIONS OF SERVICE
The terms of service for each position are specified in the Job Description. Successful candidates will be offered a competitive remuneration package.
APPLICATION PROCESS
Qualified interested candidates should submit their applications quoting the job title on both the envelope and the cover letter.
Enclose a detailed and up-to-date curriculum vitae indicating your current remuneration, home county, e-mail address and reliable daytime telephone contacts, and copies of your certificates, testimonials and national identity card.
You should also provide the names of two referees who must be familiar with your previous work/academic experience indicating their telephone, postal and email addresses. Please note that it is a criminal offence to provide false information and documents in the job application.
Upon being successful and granted an offer of employment, the successful candidate MUST present clearances and satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by providing copies of the following;
- Tax compliance certificate from the Kenya Revenue Authority (KRA)
- Certificate of Good Conduct from the Directorate of Criminal Investigation(DCI)
- Clearance certificate from the Higher Education Loans Board (HELB
- Clearance Form from the Ethics and Anti-Corruption Commission (EACC)
Applications should be sent by post or hand delivered to our office addressed to:
The Controller of Budget
Bima House 12th Floor, Harambee Avenue.
P.O Box 35616-00100 Nairobi
So as to reach the Office of the Controller of Budget by 24th September, 2024 at 5.00 pm.
Only shortlisted candidates will be contacted
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