Senior Property Manager at Duma works

The Senior Property Manager will oversee and direct property management activities related to organization’s diverse residential and commercial portfolio and will be responsible for the overall successful operations of the sites

Property Manager Job Duties & Responsibilities

Facilities Management

• Managing and leading change to ensure minimum disruption to core activities
• Supervise activities of Property Coordinators to ensure the department operations meet or surpass industry standards
• Set and monitor performance goals and ensure compliance with laid down policies and procedures
• Establishes and maintains relationships with colleagues in other departments within the Company
• Develop and maintain relationships with suppliers, vendors, contractors and all other service providers
• Review and approve all property purchases recommended by Team members
• Participate in and engage team in Company safety program and ensure compliance with all safety rules & regulations
• Manage contractors that have been engaged for services
• Responding appropriately to emergencies or urgent issues as and when they arise
• Examine all contracts for goods & services. Authorize contracts in accordance with Company policies and procedures and in accordance with budgetary guidelines
• Participate in operationalizing new sites by ensuring all requirements (pre & post) have been met and ensure a smooth handover from Owners
• Work with department staff to ensure maximum use of CRM software
• Work closely with board members and attend monthly board meetings.
• Hold regular meeting (once a fortnight) with department staff for the purpose of reviewing policies and procedures, discussing problems or concerns related to the sites.
• Ensure all Permanent Site files have been updated with the latest information such as; contracts of service provider, lease, land rent & rates, insurance, fire certificates etc

Financial

• Charge and Collect rents and other fees in accordance with lease agreements
• Recommends changes to rents and fees in accordance with market changes
• Responsible for the preparing and development of the annual property management operations budget
• Review and analyze monthly financial statements
• Oversee and ensure all yearly statutory payments and relevant renewals have been processed such as Land rates & land, fire certificate, audit fees, single permit, signage licenses, insurances etc

Debt Control

• Regularly review & monitor collection of debtors
• Follow procedures outlined in the lease agreement for late collection and work closely with the Credit
• Controller to process timely evictions

Leasing

• Monitor resident/tenant turnover
• Ensure all properties are let out on timely basis
• Create lease renewal policy and enforce
• Review and approve all applicant files prior to move in

Requirements for the Property Manager Job

• 5+ years experience in property management
• Team management experience
• Ability to manage multiple facilities efficiently
• Effective communication skills
• Degree in Land Economics or related field
• High stress tolerance
• Strong negotiation shills