Chief Office Administrator at Kitui County

Job Group ‘CPSB 07’ (M)  (4 Posts)

Requirements for Appointment

For appointment to this grade, an officer must have:-

• Be a Kenyan Citizen;
• Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office Management 
• from a recognized institution;

OR

• Bachelor Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution
• Certificate in Secretarial Management Course lasting not less than four (4) weeks from the 
• Kenya School of Government or any other Government Training Institution;
• Certificate in Supervisory Skills Course lasting not less than two (2) weeks from a recognized institution;
• Certificate in computer applications from a re cognized institutions; and
• Shown merit and ability as reflected in work performance and results.

Duties and Responsibilities

• An officer at this level will be deployed to work for a Head of Department.

Duties and responsibilities at this level will entail:-

• Taking oral dictation; 
• using e-office to research and process data; 
• Operating office equipment; 
• attending to visitors/clients; 
• Handling telephone calls; 
• Coordinating schedules of meetings and appointments;
• Ensuring security of office records, equipment and documents including classified 
• materials;
• Preparing responses to routine correspondence;
• Managing office protocol and etiquette; 
• Managing petty cash;
• Monitoring procedures for record keeping of correspondence and file movements;
• Maintaining an up to date filing system in the office;
• Coordinating travel arrangements;
• Handling customer inquiries and complaints; 
• Establishing and undertaking any other office administrative services duties that may be assigned