Inventory Officer at Tenwek Hospital

Job summary: 

• Inventory officers are responsible for evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality.

Responsibilities

• Set policy and guidelines for delivering cost effective procurement processes for the hospital and manage the overall direction, coordination and evaluation of procurements for the hospital.
• Ensure adherence to procurement procedures and standards by all the user departments through creating awareness on the processes to be followed.
• Ensure availability of quality goods and services ordered and prompt delivery of the same to the users through timely processing of purchase requisitions, LPO approvals and dispatch of the LPO’s to suppliers.
• Manage supplier relationships through maintaining good communication and timely processing of their payments with assistance from the accounts department for mutual benefit of the hospital and suppliers.
• Advise management on the internal controls to be applied in procurement of goods and services to the hospital to enhance efficiency.
• Perform all procurement and contracting activities including supplier prequalification, tender management and supplier negotiations.
• Implement procurement strategies to ensure continuous supply of goods and services to the hospital while ensuring that the hospital gets value for money.
• Ensure that the supply chain function all the way from sourcing, ordering, receiving and storage of goods is well functional and meets the requirements of the hospital.
• Organize and arrange for disposal of all hospital obsolete assets and ensure that the disposal process is done as per the procurement and disposal guidelines.
• Oversee stock takes within the hospital to ensure proper inventory management and also safety of all the hospitals assets.
• Supervise and train staff in the department to enhance work efficiency.
• Performing other tasks as assigned.