Latest Recruitment at Save the Children

SCOPE OF ROLE: 

The role holder will particularly focus strengthening Child Protection Project management and Quality case management, Lead coordination of CP activities including rapid CPiE assessment, technical and managerial support to the child protection working group including but not limited to budget and project management. The role will be in charge of managing projects on PRIME, ensure data accuracy and timely implementation of phased budgets and quality donor reports. The role will lead CP team and be in charge of people management and support capacity development. The role holder will lead in strengthening BIA/BID process, setting up child friendly spaces and working with the relevant departments in GoK such as the department of children services (DCS)

Reports to:  Program Manager

Reporting to the role: Child Protection Officers

KEY AREAS OF ACCOUNTABILITY:

Program Delivery

• Performance management and supervision of all CP staff
  • Lead and motivate the CP team to ensure effective project implementation. 
  • Ensure key problems are brought to the attention of the Program Manager and other relevant senior staff for discussion and review. 
  • Ensure that all relevant staff receives appropriate induction and training.
  • Make regular support visits to camps.
• Develop and implement an integrated reintegration strategy for vulnerable children returning to their communities with a particular emphasis on education and livelihoods strategies. 
• Monitoring and evaluation of programme activities:
• Ensure quality BIAs and case management process is maintained.
• Review of cases and assessment reports
• Review of case management CPIMS forms and conducting quality check.
• Convening and chairing BID panel meetings (main and mini-BID panels)
  • Assist CP teams to identify the technical support required in the implementation, monitoring and evaluation of project activities. 
  • Work with project staff to assist in the development of new project proposals and the evaluation and documentation of programme activities. 
• Develop and undertake training in aspects of child protection for programme and project staff as well as children, partners and community-based child protection networks. 
• Mentor the relevant staff to facilitate the continued development of his project, budget and personnel management capacity.
• Work with the field Officer to oversee the management of the Separated Children’s Database as a tool for information storage and analysis, and case management. 
• Continue to develop understanding on children’s meaningful participation throughout the programme, and work with child protection staff on strategies to enable children to identify and address the issues of concern to them and promote their voices in local, regional and national. 

Monitoring , Evaluation and Reporting

• Work with the Monitoring, Evaluation, Accountability and Learning (MEAL) team for monitoring and evaluation of programme activities including taking corrective action where necessary; preparation of Counselling reports, documentation of lessons learnt.
• Document milestones and success stories in the community-based child protection initiatives.
• Document programme learning and ensuring it contributes to organizational advocacy.
• Maintain an up to date information pack of various aspects affecting the beneficiaries in liaison with the other program teams and do analysis of the reports  -.
• Ensure timely implementation of budgeted activities in addition to budget tracking and control and ensure clarity of reports on the various advocacy aspects in the camps.

Partnerships and coordination.

• Ensure close coordination of outreach activities with other agencies in the three camps to ensure complementarity and synergy.
• Build partnerships to enhance community participation, ownership and sustainability of programmes. 
• Collaborate and coordinate with other child protection agencies, governmental institutions, host community partners and community level structures in order to promote community ownership and sustainability of CP initiatives.
• Represent Save the Children and the CP program in interagency working groups and camp coordination meetings and build from the strategies developed through the Child Protection Working Group.
• Represent the CP programme and advocate with community, partners as well as other external visitors.  Liaise closely with other actors in the child protection sector on issues related to vulnerable children.  Ensure that consideration is given to their particular needs within general child protection strategies. 
• Work with appropriate partners within the child protection sector to ensure the mainstreaming of child protection and those children’s rights are considered in the process of legislation formation and institution building.
• Where necessary, represent the Child protection Manager and Coordinators in meetings, both internal and external and engage with the Host Community partner. 

Implementation of activities and Accountability.

• Coordinate with finance and awards team to ensure effective budget monitoring for the project in line with donor requirements and contractual obligations, including Grant opening, mid-term and closing meetings.
• Timely implementation and strict adherence to the DIP
• Coordinate the timely implementation of all grants and ensure sound and accurate expenditure.
• Proposal development - continuously analyze needs and develops concept notes, outlining clear areas of sensitization and awareness raising.
• Oversee project activities budget expenditures and ensure they are allowable and allocable according to SCI and donor regulations; review monthly Budget vs. Actual and expenditure sheets and collaborate with the finance department to ensure accurate expenditures and reporting.
• Ensure timely production of activity/events reports as well as monthly reports as per the agreed timelines.

Working Contacts(Internal & External) External  The job holder is required to have regular contact with other similar organization, children, community, and government organization. The role is expected to sustain the strong and cordial relationship with UNHCR colleagues in the protection unit. Internal

The job requires the job holder to have direct relationship with all staff and field management at all levels in ensuring the organizational policies and procedures.

BEHAVIOURS (Values in Practice) 

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters.
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• At least Degree social work/social sciences or equivalent. 
• At least six (6) years relevant experience in similar settings.
• Prior experience in child protection and best interest determination process in refugee set ups in essential.
• Substantial management and leadership experience, preferably in emergency programmes
• Demonstrable competence in proposal and report writing 
• Experience of financial planning and expenditure monitoring 
• Experience of community participation, ownership and empowerment
• Competent in using email and computer packages such as Word and Excel
• Commitment to Save the Children's child safeguarding Policy
• Has high-level communication skills’, including engaging and informative formal public speaking.

Competencies:

• Fluent in English and Kiswahili (both spoken and written). Working knowledge of local language strongly preferred
• Able to work effectively in a multi-cultural environment.
• Sets high standards for quality and consistently achieves project goals.
• Maintains and extends an effective network of individuals within the organisation and with government and development partners
• Negotiates effectively by exploring a range of possibilities.
• Demonstrates and shares detailed technical knowledge and expertise.
• Proven ability to work as a team.

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ROLE PURPOSE: 

The Awards Management intern will provide overall support to all Awards and Implementing partners. He/she will liaise with all relevant departments to ensure the effective management of the awards. 

SCOPE OF ROLE: 

Reports to: Awards Assistant

Dimensions: 

Save the Children works in 9 field offices in Kenya. This staff will provide support to all field offices.

Staff directly reporting to this post: 
None

KEY AREAS OF ACCOUNTABILITY:

Proposal development

• Ensure all award documentation at proposal stage is managed and processed in a timely manner and uploaded onto AMS and that the related workflows are run in a timely manner.

Awards, Partnerships and AMS Management

• Support in preparing for the monthly Award and Partner review meetings, record action points from the meetings and circulate these promptly.
• Support in preparation of partner agreements.
• Support in ensuring award kick off meetings are planned for in a prompt manner and the planning is well-coordinated with the other relevant functions. 
• Play a role in developing overall analysis of budget vs actual expenditures (BVA) for monthly review meetings.
• Maintain the income tracker and funding tracker, and also share the status with the team on a weekly basis.
• Maintain the close out backlog tracker and do regular follow ups with the various teams to ensure close out of pending SOFs.
• Support the Awards Assistant to populate and share the partner reporting tracker and also update the Awards Management System (AMS) on a timely basis.
• Support the Awards Assistant in sending out timely calendar invites for the award led meetings 
• Support in taking action points in the award led meetings and further getting this reviewed and circulated on a timely basis.
• Support in putting together management information from AMS to the rest of the team via a portfolio analysis report on a monthly basis showing information on awards in pipeline, active awards, awards under amendment, high risk awards and closed awards.
• Ensure that AMS is effectively maintained, up to date and accurately records the audit trail for all awards and sub-awards.

Donor Compliance

• Support on donor compliance to ensure requirements such as reporting deadlines, implementation period, amendment timing/procedures, audit and SCI award management policies are well understood and adhered to.

DESIRED COMPETENCIES

Delivering Results

• Establishes clear and compelling objectives with teams and individuals and monitors progress and performance.
• Holds others accountable for achieving results and challenges under performance.

Working effectively with others

• Puts mechanisms in place to ensure effective collaborative working across boundaries.
• Enables people from a wide range of backgrounds and perspectives to contribute to positive outcomes.
• Breaks down silo working and challenges behaviours that are not collaborative.

Problem Solving and decision making

• Identifies and addresses root causes of long-term problems facing legacy awards.
• Brings in external perspective to ensure decision making remains relevant and future focused.
• Explores and analyses external trends and their potential impact on strategic choices.
• Takes calculated risks and has the courage to stand by decisions despite resistance.

Leadership and Developing Others

• Delivers needs-based results in complex and fast-changing contexts
• Evaluates the opportunities and risks of each idea and solution to make informed strategic decisions
• Demonstrates courage by willingness to confront difficult situations and take potentially  unpopular decisions
• Actively encourages a team environment where team members feel able to contribute,champion or challenge decisions
• Conveys complex strategic issues with clarity,brevity and confidence
• Develops and implements processes to ensure that the work place is inclusive and the talents of individuals are harnessed to achieve individual and organisational success.

QUALIFICATIONS AND EXPERIENCE

Essential

• Bachelor’s qualification in Commerce, Economics, Business Administration or equivalent.
• Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities.
• Very strong capacity for attention to detail, problem solving, and analysis of trends.
• Computer literate (i.e. Ms Office and knowledge of grant management and financial systems would be an added advantage).
• Cultural awareness  and ability to build relationships quickly with a wide variety of people.
• Patient, adaptable, flexible,able to improvise  and remain responsive and communicate clearly and effectively under pressure.
• Strong communication (written  and spoken),and interpersonal skills in English,with experience in a multicultural setting.

Desirable

• Experience with Save the Children award management policies, procedures, systems, and Save the Children’s award management system (AMS).
• Experience of project management, M&E management or funding coordination.