Latest Vacancies at Peforming and Audio-Visual Rights Society of Kenya

Application Deadline:   26th June 2024

 Overview:
Performing and Audio-Visual Rights Society of Kenya (PAVRISK) is looking for a dedicated and efficient Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to our managers and employees, assist with daily office operations, and handle administrative tasks. The ideal candidate should have strong organizational skills, attention to detail, and the ability to work independently.

Responsibilities:

• Assist with day-to-day administrative tasks, including filing, data entry, and record-keeping.
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and distribute correspondence, memos, and reports.
• Handle incoming calls and emails and respond to inquiries.
• Coordinate travel arrangements and accommodations for staff.
• Assist with event planning and coordination.
• Order office supplies and maintain inventory levels.
• Assist with project management tasks, such as tracking deadlines and deliverables.
• Provide support to the Executive Office, Heads of Departments, and employees as needed.
• Perform other administrative duties as assigned.

Qualifications and Requirements:

• Higher Diploma or a Degree in Business Management, Marketing, or related field.
• 3 years of experience in such a role.
• Proven experience as an Administrative Assistant or in a similar role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite.
• Excellent communication and interpersonal abilities.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy.
• Ability to work independently with minimal supervision.

Required Skills:

• Strong organizational skills
• Proficiency in Microsoft Office Suite
• Excellent communication skills
• Attention to detail
• Ability to multitask and prioritize tasks
• Problem-solving abilities
• Adaptability and flexibility
• Customer service orientation
• Time management skills
• Teamwork and collaboration

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Application Deadline:                      26th June 2024

Overview

The Performing and Audiovisual Rights Society of Kenya (PAVRISK) is seeking Business Development Managers for the Rift Valley, Western, and Coast regions. These positions are responsible for ensuring the timely collection of licensing fees from users of copyrighted  works within their designated regions. The role also acts as the liaison between PAVRISK and related stakeholders, offering leadership to teams and individuals tasked with ensuring full compliance with licensing requirements.

 Key Responsibilities

• Revenue Forecasting: Provide monthly forecasts on anticipated revenue collections versus expenses incurred.
• Financial Management: Ensure all collections are properly banked and control expenses within the region.
• Strategy Development: Design work schedules and develop strategies to maximize royalty collections.
• Documentation Management: Ensure proper and safe documentation of all office documents at the regional level.
• Administrative Duties: Handle administrative tasks at the regional level.
• Licensing Activities: Conduct licensing activities and follow up with defaulters within the region.
• Supervision and Coordination: Supervise and coordinate licensing and marketing activities in the region.
• Performance Management: Continuously manage the performance of all staff members in the region, providing leadership and fostering teamwork.
• Strategic Objectives: Deliver the region’s strategic objectives and operational plans in line with the overall PAVRISK strategy.

Key Result Areas:

• Provide team leadership.
• Manage customer relations and maintain the organization’s corporate image.
• Oversee the production of timely and reliable reports.
• Ensure the safe custody of all accountable books in the region.
• Ensure adherence to company policies and procedures by all employees in the region.
• Maintain an accurate and updated databank in the region.
• Perform any other duties as assigned by your supervisor.
• Increase regional collections and compliance by stakeholders.
• Effectively represent PAVRISK in liaison with legal counsel on legal matters at the regional level.
• Maintain accurate records of all regional activities, especially membership drives and collections.

Education Background:

• University Diploma in Marketing, Sales, Management, or related studies.
• General university degree with postgraduate qualifications in Marketing, Management, or Sales.

 Critical Competencies:

• Minimum of 8 years of experience in a related field and stakeholder engagement and management.
• Knowledge of copyright and intellectual property.
• Proficiency in ICT.
• Basic accounting skills.
• Strong public relations and negotiating skills.
• Tenacity and flexibility.

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Deadline:                                            26th June 2024

Job Overview:

Performing and Audio-Visual Rights Society of Kenya (PAVRISK) is seeking a diligent and detail-oriented Membership and Distribution Officer to manage our critical membership data and database systems. This role serves as the gatekeeper of all electronic membership data, ensuring accuracy, organization, and security. The Membership and Distribution Officer also handles customer relationship management aspects as they arise.

Key Responsibilities:

1. Enter up-to-date member details and declared works into the database.
2. Handle and resolve queries from existing and potential members efficiently.
3. Liaise with internal departments to ensure client needs are effectively met.
4. Assist in organizing member records, data, personal information, and filing of membership application documents In the system.
5. Attend membership drives and workshops, disseminate membership-related information, and support member education, awareness, and registration.
6. Manage new members' registrations, guide applicants through the application process, and coordinate with the PR and  Marketing Officer.
7. Handle member complaints and inquiries, ensuring thorough investigation and prompt resolution or escalation.
8. Dispatch membership approval letters and other documents to the respective regions.
9. Provide efficient and proactive customer service to members and potential members, understanding their needs and future requirements.
10. Follow up on incomplete membership applications and actively track and register new members using all available communication methods.
11. Rip submitted CDs and uploaded data to the membership system.
12. Ensure timely communication to members about important issues, events, and document collection, maintaining an up-to-date contacts database.
13. Perform any other duties as assigned.

Academic Qualification

• General Degree in Social Sciences or Postgraduate
• General Diploma in Marketing, Management, Data Management, ICT or a related field

Qualifications and Experience:

• 5 years in a similar role
• Proven experience in database management and data entry.
• Excellent organizational and record-keeping skills.
• Strong customer service and relationship management skills.
• Proficiency in using data management systems and databases.
• Ability to handle sensitive information with confidentiality.
• Excellent communication and interpersonal skills.

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Application Deadline:   26th June 2024

Overview:
Performing and Audio-Visual Rights Society of Kenya (PAVRISK) is seeking a highly organized and detail-oriented Procurement Officer to manage our company's procurement process and supply chain activities. The Procurement Officer will be responsible for sourcing suppliers, negotiating contracts, and managing vendor relationships to ensure timely and cost-effective procurement of goods and services. This role requires strong negotiation skills, analytical thinking, and the ability to work collaboratively with internal and external stakeholders.

Responsibilities:

• Develop and implement procurement strategies to optimize sourcing and supplier selection processes.
• Identify potential suppliers, conduct supplier evaluations, and negotiate contracts and pricing terms.
• Manage vendor relationships and monitor supplier performance to ensure compliance with contractual agreements and quality standards.
• Coordinate with internal stakeholders, such as administration, finance, and business development, to align procurement activities with business needs.
• Maintain accurate records of procurement transactions, contracts, and vendor information.
• Monitor inventory levels and forecast demand to ensure adequate stock levels while minimizing carrying costs.
• Stay abreast of market trends, industry developments, and regulatory requirements to inform procurement decisions.
• Identify opportunities for cost savings and process improvements within the procurement function.

Qualifications and Requirements:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• 3+ years of experience in procurement or supply chain roles.
• Strong negotiation and contract management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in procurement software and Microsoft Office Suite.
• Analytical thinking and problem-solving skills.
• Ability to work independently and as part of a team.

Required Skills:

• Negotiation skills
• Analytical skills
• Communication
• Organizational skills
• Problem-solving
• Attention to detail
• Knowledge of procurement processes