Openings at Janta Kenya

Job Description

The Accountant is in charge of recording transactions, payments and expenses, processing invoices, follow up on overdue payments and ensure that a company’s invoices and payments match up. The role is also tasked with budgeting, purchases of stock, costing for imported and local items. Generation of company accounting documents, bank reconciliations, management of debtors and creditors accounts, preparation of management reports, proper book keeping, statutory payments and financial and statutory audit. Preparation of company budgets. Offer finance and control advisory services to the management.

Key Responsibilities

•  Preparation of annual budget
•  Generation and sharing of all invoices
•  Updating of ledger accounts
•  Bank reconciliations on weekly basis
•  Acting as liason between company and external auditors.
•  Handle all audit queries from external auditors
•  Handle all audit queries from statutory bodies(KRA, NHIF, NSSF NITA and Ministry of Labor payments)
•  Debtors and creditors accounts reports on weekly basis or when and as needed
•  Debt collection and generation of monthly statements showing the current account balances
•  Generation of trial balances on quarterly basis (income expenses, balance sheet statement and cash flow projections.
•  Maintenance of company assets and liability register
•  Actual posting of entries in the correct category.
•  Acting as liaison officer between the company and the government by generating and making statutory payments at the required timeline (NSSF NHIF PAYE NITA WIBA & Standard levy.
•  Application, generation and follow up of statutory compliance certificates.
•  Accounts, finance books and statutory audit through preparation of required documents for audit, NEMA, Fire and Safety audit.
•  Generation of customer statements
•  Calculation and deduction of VAT (WHT & VWHT) and submission
•  Preparation and presentation of financial reports for both debtors and creditors
•  Unit costing for imports
•  Opening of new vendor accounts on the system.
•  Budgeting and financial planning
•  Submission of payroll statutory deduction returns and payments including NSSF, NHIF, NITA and PAYE based on HR payroll output.
•  Opening files/account for both customers and supplies new projects
•  Generation of projects Statements
•  Supervision of inventory officer
•  Annual stock and company assets valuation.
•  payment voucher preparation with relevant attachments and documentation
•  Approve delivery of project items.
•  Request for credit notes for returned items from customers and supplies
•  Acting as link between the company and suppliers.
•  Any other tasks and duties as may be assigned

Key Relationships

Internal

•  Operations Director
•  Sales Director
•  Finance Director
•  Inventory Officer
•  Other team members

External

•  Relevant service/ product suppliers
•  Banks
•  Customers/clients
•  Government agencies

Skill & Experience

•  2-3 years relevant experience
•  Proven ability as an Accountant or a similar role in the Accounting Department.
•  Knowledge of Management Accounting, Projects accounts, costing accounts, Public Accounting or Business Administration preferred.
•  Outstanding knowledge of various accounting tools and software’s.

Skills

•  Strong logical thinking skills
•  Analytical skills.
•  Good communication skills.
•  Methodical and numeracy skills.
•  Budgetary skills
•  Leadership skills.
•  Planning and organizing skills.

Education and professional memberships

•  Candidates must possess CPA (K) qualification or equivalent Bachelor’s degree in Accounting/ Business/ Finance is an added advantage
•  Advanced computer skills.
•  Advanced working knowledge of an accounting system.

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Job Description

As a Personal Assistant, you will be responsible for managing schedules, arranging appointments, coordinating travel plans, and handling administrative tasks for the Director.

Key Responsibilities

• Manage Director’s calendars and schedule appointments.
• Managing Directors phone calls and emails.
• Coordinate travel arrangements and accommodations.
• Prepare and organize meetings, including agendas and materials.
• Handle correspondence and communication on behalf of executives.
• Perform administrative tasks such as filing, data entry, and record-keeping.
• Liaise with clients, vendors, and other stakeholders on behalf of the Director.
• Assist with personal errands and tasks as required.
• Take minutes of staff meetings and any other meetings as may be requested
• Maintain confidentiality and discretion in handling sensitive information.
• Prioritize and manage multiple tasks efficiently.

Key Relationships
Internal

•  Directors
•  Other team members

External

•  Relevant service/ product suppliers
•  Banks
•  Customers/clients
•  Government agencies

Skill & Experience

•  Bachelor’s degree /Diploma in Communication, Administration or related field
•  Proven 1-2 years’ experience as a Personal Assistant or similar role.
•  Excellent communication and interpersonal skills.
•  Strong organizational and time management abilities.
•  Proficiency in Microsoft Office Suite.
•  Discretion and confidentiality.
•  Ability to work independently with minimal supervision.
•  Attention to detail and accuracy.

Skills

•  Proficiency in Microsoft Office Suite
•  Effective communication skills
•  Discretion and confidentiality
•  Ability to multitask and prioritize tasks
•  Problem-solving capabilities
•  Adaptability and flexibility
•  Professionalism and interpersonal skills