Project Support Assistant at UN-Habitat

RESPONSIBILITIES

Under the overall coordination of the Senior Human Settlements Officer/Head of Country Programme and the direct supervision of the Programme Officer (PCU Unit Lead), the Individual Contractor will be responsible for the following:

•  Contribute to the preparation of contractual documentation for local staff and consultants, for example developing evaluation matrixes, putting together recruitment documentation and follow-up in the recruitment process.
•  Provide support in preparations of Agreements of Cooperation and all other legal instruments applicable in the implementation of the Programme and project activities for the Somalia Programme.
•  Assist in the preparation of trainings and workshops for the Somalia Programme and monitors follow-up activities.
•  Provide assistance in the clearance and approval of legal documents such as Agreements of Cooperation applicable in the implementation of the programme and project activities
•  Support the regular updating of the Agreements of Cooperation monitoring tracker.
•  Support in the quality assurance of submitted reporting documents by Implementing Partners.
•  Support in the compilation of project procurement and recruitment plans as per the agreed timelines.
•  Support the preparation for project related meetings including logistics, procurement of venue and budget preparation.
•  With the support of the ICTS office, assist in the setting up on new user accounts, laptop assignment and troubleshooting of system and network problems.
•  Assist in the compilation and updating of inventory of non-expendable items (for the Nairobi and Somalia Offices)
•  Ensure adequate and efficient support services for all meetings and conferences held in Nairobi and Somalia
•  Maintain orderly files on on-going projects and project/programme
•  Any other related tasks as assigned.

Qualifications/special skills

• High School diploma and supplementary training in Business Management, Administration, Human Resource Management, Development Studies, or any related fields is required.
• One year experience in support roles involving drafting and reviewing legal agreements, drafting of written outputs, data entry, human resource management as well as reporting is required
• Candidates who have experience supporting post-conflict countries is preferred.

Languages

Fluency in oral and written English is required.