Vacancies at Office of the Director of Public Prosecutions

REQUIREMENTS FOR APPOINTMENT

For appointment to this grade, a candidate must have:

• Served for three (3) years at the level of Assistant Director Supply Chain Management DPP 4 OR in a comparable and relevant position in the Public or Private Sector for a minimum period of three (3) years;
• Bachelor's degree in any of the following disciplines: Procurement and Supply Management, Business Administration, Commerce, Logistics, purchasing and supplies management or its equivalent qualifications from a recognized university;
• Diploma in Supply Chain Management or its approled equivalent from a recognized institution;
• Member of a professional body of Suppll' Chain Management officers' i.e. Kenya Institute of Supplies Management or Chartered Institute of Procurement and Supply and in Good Standing;
• Practicing license from Kenya Institute of Supplies Management or Chartered Institute of Procurement and Supply;
• Master's degree in any of the follou'ing disciplines: Procurement and supply  management, Business Administration, Commerce, tngistics or its equivalent qualifications from a recognized Institution;
• Demonstrated merit and ability as reflected in work pedormance and results; and
• Meet the requirements of Chapter Six ofthe Constitution of Kenya 2010; Integrity, tradership, Honesty, Accountability and Discipline in the service to people

NOTE: Possession of a Strategic Leadership Development course lasting not less than six (6) weeks from a recognized institution will be an added advantage.

DUTIES AND RESPOSIBILITIES

An officer at this level will be responsible directly to the Director of Public Prosecutions professionally and administratively to the Deputy Director of Central Facilitation Services. Specifically, duties and responsibilities at this level will include:

• Coordinating development and implementation of Supply Chain Management strategies, guidelines, policies, procedures systems and manuals in compliance with the statutory requirements;
• Coordinating the implementation of divisional work plans, ODPP annual Procurement and Asset Disposal Plans, budget preparation, performance management and quality assurance in the supplies management function;
• Providing technical guidance on procurement best practices to the Accounting Officer on matters pertaining Supply Chain Management functions;
• Coordinating negotiations pertaining Supply Chain Management for the ODPP as required by the Public Procurement and Asset Disposal Act, and Public Procurement and Asset Disposal Regulations and other laws; Maintaining and safeguarding financial instruments of tender security, performance security and bank guarantees issued by supplier's/service providers and monitor their applications;
• Assessing and mitigating supply chain, strategic and operational risk by ensuring appropriate internal controls are put in place in ODPP;
• Coordinating the development, implementation, management and maintenance of modern asset inventory management techniques and approaches through continuous update of ODPP Asset register;
• Coordinating the development and maintenance of an updated list of registered suppliers for the ODPP and coordinating the training of suppliers of special Groups on interpretation of budget and the Public Procurement laws;
• Coordinating preparation, publishing and distribution of procurement and asset disposal opportunities including invitation of tender, request for quotation and proposal, registration of suppliers and expression of interest;
• Approving ODPP annual Procurement and Asset Disposal Plan and requisitions in the system by ensuring the items are aligned to provided budget allocations;
• Coordinating development and implementation of modern inventory management techniques and approaches;
• Coordinating the uploading of tenders, expression of interest and any other relevant information to the Public Procurement Information Portal (PPP) and in the ODPP's website;
• CoordinatinS responses to clarifications on issues raised by bidders and issue addendums and any amendments to tender documents;
• Coordinating monthly review of reports on contract status, invoice status and stock taking and advise appropriately;
• Coordinating the preparation and submission of reports on the implementation of the ODPP's annual Procurement Plan to the National Treasury and Public Procurement Regulatory Authority (PPRA) ;
• Coordinating the performance management within the division in liaison with Human Resource Management Division;
• Coaching, mentorship, training and development of staff in the division; and
• Providing technical input in executive, internal, and external committees to support the implementation of ODPP mandate.

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REQUIREMENTS FOR APPOINTMENT

For appointment to this grade, a candidate must have:

• Served for three (3) years at the level of Deputy Chief Internal Auditor DPP 4 OR in a comparable and relevant position in the Public or Private Sector for a minimum period of three (3) years;
• Bachelor's degree in any ofthe following disciplines: Business Administration (BA)-Accounting/Finance Option or Bachelor of Science (BSC)-Auditing and Consultancy/Finance option from a recognized Institution or its equivalent qualification from a recognized institution;
• Certified Public Accountant - CPA(K) part III or equivalent qualifications;
• Membership to a relevant professional body and in good standing;
• Be a registered member of the Institute of Internal Auditors (IlA) or Institute of Certified Public Accountants of Kenya (ICPAK) or certified Information Systems Auditors (CISA) and in good standing;
• Master's degree in any of the following disciplines: Business Administration (MBA)-Accounting/Finance Option or Masters of Science (Msc)-Auditing and Consultancy/Finance option from a recognized Institution;
• Demonstrated professional competence and administrative capabilities in work performance and results; and
• Meet the requirements of Chapter Six of the Constitution of Kenya zoro; Integrity, lcadership, Honesty, Accountability and Discipline in the service to people.

NOTE: Possession ofa Strategic Leadership Development course lasting not less than six (6) weeks from a recognized institution will be an added advantage.

DUTIES AND RESPONSIBILITTIES

An officer at this level will be responsible directly to the Director of Public Prosecutions professionally and administratively to the Deputy Director of Central Facilitation Services. Specifically, duties and responsibilities at this level will include:

• Coordinating development, implementation and review of audit and risk management policies, procedures, strategies and Audit Framework;
• Coordinating the identification and profiling of risks in ODPP and coordinating the development, implementation and reliew of ODPP internal audit and risk control systems;
• Facilitating the derelopment, implementation and review of Audit Charter in accordance with ODPP strategy for the Audit Committee members;
• Advising the Accounting Officer on audit matters;
• Coordinating the preparation and implementation ofthe audit budget and divisional work plans;
• Facilitating liaison with the external auditor on internal control issues
• Coordinating the development, implementation and reriew of database of audit and risk management actifities and evaluating utilization of software and data analytical tools;
• Facilitating supplier performance management through the analysis ofvalue delivered against signed contracts and senices provided by suppliers;
• Providing support on preparation and review of eudit Reports and presentation to  ODPP management;
• Monitoring, verification and scrutiny ofthe books ofaccounts and provide appropriate advice on the accuracy, correctness and the cash position ofthe caih books;
• Evaluating the implementation of audit recommendations in ODpp;
• Interpreting financial policies, controls and regulations of ODpp management for sound audit principles/ practices;
• Reriewing of accounting, financial and budgetary systems;
• Proriding technical input to the ODPP's Audit Committee;
• Coordinating staff appraisal within the Division in liaison with Human Resource Management Division; and
• Coaching, mentoring, training and development of staff in the Division

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REQUIREMENTS FOR APPOINTMENT

For appointment to this grade, a candidate must have:

• Served for three (3) years at the level of Deputy Chief Finance Officer DPP 4 OR in a comparable and relevant position in the Public or Private Sector for a minimum period of three (3) years;
• Bachelor's degree in any of the following disciplines: Business Administration Finance option or Accounting, Bachelors of Commerce Finance or Accounting option or its equivalent qualification from a recognized institution;
• Certified Public Accountant - CPA(K) part III or equiralent qualifications;
• Member of relevant professional body and in good standing;
• Master's degree in Business Administration Finance option or Accounting or its  equiralent qualification from a recognized institution;
• Demonstrated professional competence and administrative capabilities in work performance and results; and
• Meet the requirements of Chapter Six of the Constitution of Kenya zoro; Integrity, leadership, Honesty, Accountability and Discipline in the senice to people.

NOTE: Possession of a Strategic Leadership Development course lasting not less than six (6) weeks from a recognized institution will be an added advantage.

DUTIES AND RESPONSIBILITIES

An officer at this level will be responsible directly to the Director of Public Prosecutions professionally and administratively to the Deputy Director of Central Facilitation Services. Specifically, duties and responsibilities at this level will include:

• Coordinating formulation, implementation and review of financial management policies, standards, systems, strategies and procedures for the Office;
• Coordinating the preparation of the ODPP Medium Term Expenditure Frameu'ork (MTEF) budget, annual budget and review of ODPP programme performance;
• Researching on emerging issues and best practices in budget formulation, preparation, execution and make appropriate recommendations;
• Advising the Accounting officer on financial management matters for ODPP for informed decision making;
• Coordinating the preparation of ODPP Public Expenditure Review report and other Periodic Reports on utilization of budgets and making recommendations on the budget Variances;
• Coordinating and monitoring the systematic scheduling of expenditures in line with the work plans, procurement plans and cash flow plans;
• Coordinating the preparation and submission of ODPP annual work plans, procurement plans and cash flow plans in line with the approved budget estimates for the Office;
• Coordinating the establishment and maintenance of relations n'ith external donors to lobby for funds;
• Advising on proposals for seeking funds for additional expenditure and re-allocation of voted funds;
• Coordinating the allocation and issuance of Authority -to -incur Expenditure (AIE) in the IFMIS System, to various ODPP spending units;
• Authorizing payments in the IFMIS system for ODPP and Monitoring the control of commitment through confirmation of arailability of funds and the relevant accounts to be charged;
• Coordinating the activities of the Budget Implementation Committee;
• Coordinating the preparation of budget report to Parliamentary Departmental Committees;
• Providing support in approral ofthe expenditure budgets submitted by departmental heads and other ODPP offices in line with the laid down budgetary allocations;
• Coordinating the preparation and submission of accurate information on expenditure returns, Integrated Personnel Payroll Data (IPPD), Appropriations in Aid, and Pending Bills to the National Treasury on a monthly basis;
• Coordinating the implementation of performance management of staff in the division;
• Coaching, mentoring, training and development of staff in the Division; and
• Providing input in executive, internal, and external committees to support the implementation of ODPP mandate.

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REQUIREMENTS FOR APPOINTMENT

For appointment to this grade, a candidate must hare:

• Served in the grade of Assistant Director, Public Communication DPP 4 OR in a comparable and relevant position in the Public Service or Prirate Sector for a minimum period of Three (3) years;
• Master's degree in communication, journalism, public relations or social science or its equivalent qualification from a recognized institution;
• Bachelor's degree in communication, journalism, public relations or social sciences or its equivalent qualification from a recognized institution;
• Post Graduate Diploma in communications/Public Relations/Journalism for general degree holders;
• Membership to Public Relations Society of Kenya or any other relevant professional body; Demonstrated merit and ability as reflected in work performance and results; and
• Meet the requirements of Chapter Six of the Constitution of Kenya 2o1o; Integrity, Leadership, Honesty, Accountability and Discipline in the service to people.

DUTIES AND RESPONSIBLITIES

The Senior Assistant Director Public Communication will be responsible to the Director of Public Prosecutions in performing the Public Communication function. Specifically, duties and responsibilities at this level will include:

• Coordinating the development and implementation of Public Communication policies, standards, systems, strategies and procedures for the Office;
• Monitoring effectiveness of Public Communication policies, guidelines, procedures and standards;
• Providing leadership to the ODPP Communications Division;
• Coordinating the development, implementation and review of the ODPP public Communication, media and customer care strateg,ies in line r,r'ith the orerall ODPP strategic plan;
• Coordinating the development and implementation of the ODPP internal communications strategy;
• Coordinating the delelopment and implementation of customer care strategies, procedures and programmes;
• Coordinating the implementation of the public communication actirities as derived from the ODPP strategic plan;
• Coordinating the development of standards and regulations in the management of internal and external communications for seamless dissemination of information to all stakeholders;
• Coordinating the approval of information before dissemination to internal and external stakeholders;
• Coordinating the development, implementation and revieu' of brand manual and guidelines;
• Supervising research on various public communication issues in ODPP for informed decision making;
• Coordinating the development and implementation of the divisional annual work plan and budgets;
• Monitoring the utilization of the allocated resources;
• Coaching, mentoring, training and del'elopment of staff in the Divvision;
• Coordinating customer satisfaction surveys;
• Supervising content development for the website, digital media pages to update;
• Facilitating media coverage ofODPP events and activities;
• Coordinating the designing, printing and dissemination of Information Education Communication (IEC) materials;
• Enforcing compliance with principles and values of good governance, transparency, accountability, ethics and integrity in compliance with the Constitution; and
• Supervising the production of documentaries, bulletins and newsletters to sensitize, inform and educate stakeholders and the public on the ODPP mandate.

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REQUIREMENTS FOR APPOINTMENT

For appointment to this position, a candidate must have:

• Served for three (3) years at the level of Senior Principal Supply Chain Management Officer DPP 5 OR in a comparable and relevant position in the Public or Private Sector for a minimum period of three (3) years;
• Bachelor's degree in any of the following disciplines: Procurement and supply management, Business Administration, Commerce, logistics, purchasing and supplies management or its equivalent qualifications from a recognized university;
• Diploma in Supply Chain Management or its approved equivalent from a recognized institution;
• Member of a professional body of supply chain management officers' i.e. Kenya Institute of Supplies Management or Chartered Institute of Procurement and Supply and in good standing;
• Practicing license from Kenya Institute ofSupplies Management or Chartered Institute of Procurement and Supply;
• Master's degree in any of the following disciplines: Procurement and supply management, Business Administration; Commerce, togistics or its equivalent qualifications from a recognized Institution;
• Demonstrated professional competence and administrative capabilities in work performance and results; and
• Meet the requirements of Chapter Six of the Constitution of Kenya zoro; Integrity, Leadership, Honesty, Accountability and Discipline in the service to people.

Note: Possession of a Strategic kadership Derelopment course lasting not less than six (6) weeks from a recognized institution will be an added advantage.

DUTIES AND RESPONSIBLITIES

An Officer at this level will be responsible to the Senior Assistant Director Supply Chain Management in performing the Supply Chain Management function. Specifically, duties and responsibilities at this level will include:

• Supervising the development and implementation of Supply Chain Management strategies, guidelines, policies, procedures, systems and manuals in compliancenwith the statutory requirements;
• Providing technical support on best practices in the development and implementation of divisional work plans, ODPP annual Procurement and Disposal Plans, budget preparation, performance management and quality assurance in the supplies management function;
• Supervising negotiations pertaining Supply Chain Management for the ODPP asrequired by the PPAD Act, 2015 and Public Procurement and Asset Disposal Regulations and other laws;
• Maintaining and safeguarding of financial instruments of tender security, performance security and bank guarantees issued by suppliers/service providers and monitor their applications;
• Interpreting the Public Procurement and Disposal Act, Regulations and other statutes that impact on Supply Chain Management function;
• Facilitating the development and maintenance of an updated list of registered suppliers for the ODPP and coordinating the training ofsuppliers ofspecial Groups on interpretation of budget and the Public Procurement laws;
• Providing timely professional advice and responding to all procurement related matters;
• Assessing and mitigating supply chain, strategic and operational risk by ensuring appropriate internal controls are put in place in ODPP;
• Ensuring efficiency ofsystems, processes, Standard Operating Procedures (SOPs);
• Providing technical support in preparation, publishing and distribution of procurement and asset disposal documents including invitation of tender, request for quotation and proposal, registration of suppliers and expression of interest;
• Facilitating the dev'elopment and implementation of periodic modern inventory management techniques, provision of goods, sen'ices and works;
• Facilitating the uploading oftenders, expression ofinterest and any other relevant information to the Public Procurement Information Portal (PPIP) and in the ODPP's website;
• Facilitating responses to clarifications on issues raised by bidders and issue addendums and any amendments to tender documents;
• Supervising the preparation and reviewing of reports in compliance with all procurement statutory requirements; and
• Providing technical input in executive, internal, and external comrnittees to suppoft the implementation of ODPP mandate;

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REQUIREMENTS FOR APPOINTMENT

For appointment to this position, a candidate must have:

• Served for three (3) years at the level of Senior Principal Human Resource Development Officer DPP 5 OR in a comparable and relevant position in the Public or Private Sector for a minimum period of three (3) years;
• A Bachelor's degree in Human Resource Management/ Development, Education or other relevant and equivalent qualifications from a recognized institution;
• Postgraduate qualifcation in Human Resource Management/Development, Educatio or other relevant and equiralent qualiffcation from a recognized institution;
• Certified Human Resource Professional (CHRP) from the Human Resource Management Professional Examination Board (HRMPEB); or a Higher National Diploma in Human Resource Management from a recognized institution;
• Membership to the Institute of Human Resource Management (IHRM) and in good standing;
• Valid practicing certificate from IHRM or any other recognized professional body;
• Master's Degree in Human Resource Management/Development, Education, Public Administration or other equivalent qualification from recognized institutions;
• Demonstrated professional mmpetence and administrative capabilities in work performanc€ and results; and
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya 2oro; Integrity, Leadership, Honesty, Accountability and Discipline in the service to people.

NOTE: Possession ofa Strategic leadership Development course lasting not less than six (6) weeks from a remgnized institution will be an added advantage.

DUTIES AND RESPONSIBILITIES

Assistant Director Human Resource Development will be responsible to the Senior Assistant Director Human Resource Development in performing the Human Resource Development
function. Specificallly, duties and responsibilities at this level will include:

• Organizing development, implementation and review of the human resource development policies, strategies and programmes;
• Providing advtce on human resource training and development matters;
• Monitoring and evaluating the implementation of the human resouree development policies, strategies and programmes;
• Organizing the development and implementation of the dirisional work plan, budget, annual reports and ensure prudent utilization of resources;
• Organizing development of training proposals and collaboration with development partners and key stakeholders;
• Supervising implementation of decisions and guidelines of the Human Resource Advisory Committee on training and development functions;
• Coordinating maintenance of upto-date skills inventory data base;
• Monitoring compliance *'ith relevant legal and regulatory framework governing training and development;
• Coordinating the implementation of performance management of staffin the dirision;
• Organizing the Training Needs Assessment process and development, implementation and review of training projections;
• Monitoring and Evaluation of training activities to assess training impact;
• Providing advice on recognized training service providers;
• Providing mentorship, coaching, guidance and counselling to staff to enhance organizational performance and for succession management;
• Organizing the implementation of internship and pupilage programme;
• Providing input in executive, internal, and external committees to support the implementation of ODPP mandate;
• Monitoring the bonding of officers and collection of the training levy as stipulated in government regulations and guidelines; and
• Organizing induction of newly recruited staff.

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REQUIREMENTS FOR APPOINTMENT

For appointment to this grade, a candidate must have:

• Served for three (3) years at the level of Principal Human Resource Development officer DPP 6 OR in a comparable and relevant position in the Public or Private Sector for a minimum period of three (3) years;
• Bachelor's degree in Human Resource Management, Business administration, Public Administration or its equivalent from a recognized university;
• Master's degree in Human Resource Managernent/ Development/Education/Public Administration or other equivalent qualification from a recognized institution;
• Post Graduate Diploma in Human Resource Management/Education/Development or other equivalent qualification from recognized institutions;
• Registered as a Professional Member with the Institute of Human Resource Management (IHRM);
• Demonstrated professional competence and administrative capabilities in work performance and results; and
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya zoro; Integrity, Honesty and Accountability.

NOTE: Possession of a Senior Management Course lasting not less than four (4) weeks from a recognized institution will be an added advantage.

DUTIES ANND RESPONSIBILITIES

The Senior Principal Human Resource Development Officer will be responsible to the Assistant Director Human Resource Development in performing the Human Resource Development function. Specifically, duties and responsibilities at this level will include:

• Implementing and reviewing human resource development policies, strategies and programmes;
• Facilitating planning and forecasting for human resource training and development needs as per the ODPP mandate;
• Proriding adrice on human resource training and development matters;
• Monitoring and elaluating the implementation of the human resource development policies, strategies and programmes;
• Managing the development and implementation of the dirisional work plan, budget and annual reports, and ensuring prudent utilization of resources;
• Facilitating the development, implementation and review of the Prosecutors' curriculum and manuals;
• Managing implementation of decisions and guidelines of the Human Resource Advisory Committee on training and development functions;
• Maintaining up-to-date skills inventory data base;
• Managing the implementation of performance management of staff in the dirision;
• Undertaking the Training Needs Assessment process and development, implementation and review of training projections;
• Managing the Monitoring and Evaluation of training actil'ities to assess training impact;
• Providing adlice on recognized training service providers;
• Providing mentorship, coaching, guidance and counselling to staff to enhance organizational performance and for succession management;
• Coordinating the implementation of internship and pupilage programme;
• Managing the bonding of officers and collection of the training levy as stipulated in government regulations and guidelines; and
• Facilitating induction of newly recruited staff.

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REQUIREMENTS FOR APPOINTMENT
For appointment to this position, a candidate must have:

• Served for three (3) years at the level of Principal Librarian DPP 6 OR in a comparable and relevant position in the Public or Private Sector for a minimum period of three (3) years;
• A Bachelor's degree in library and information science or information studies or its equivalent qualification from a recognized institution;
• Postgraduate qualification in library and information science or its equivalent qualification from a recognized institution;
• Membership to an association of Library or Information Professionals;
• Master's degree in Library and Information Science or its equivalent qualification from a recognized institution;
• Demonstrated professional competence and administrative capabilities in work performance and results; and
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya zoro; Integrity, Honesty and Accountability.

NOTE: Possession of a Senior Management Course lasting not less than four (4) weeks froma recognized institution will be an added advantage.

DUTIES AND RESPONSIBILITIE.S

The duties and responsibilities at this level will include:

• Monitoring and evaluating the implementation ofthe library policies, strategies and programmes;
• Coordinating preservation, conservation and management of information resources;
• Coordinating indexing and Abstracting ofJournal Articles;
• Coordinating the selection and acquisition of information and other research information resources;
• Overseeing compliance with the relerant international standards;
• Coordinating delelopment of library workplans and budgets;
• Coordinating library user education activities;
• Coordinating the preparation of catalogues, abstracts and classifications of information resources;
• Maintaining the library Information Management System;
• Coordinating information search and retrieval from the library and online databases;
• Coordinating librarl' networking and resource sharing initiatives;
• Developing, implementation and review of user surveys and analysis tools;
• Organizing the establishment and implementation of ODPP digital repository;
• Providing input in writing proposals for library programmes and research projects;
• Research information sources and resources to enhance the availability of relevant information;
• Participating in relerant committees to support the implementation of the ODPP mandate;
• Mentoring, coaching, training and developing of staff in the division; and
• Monitoring performance management in the division.

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REQUIREMENTS FOR APPOINTMENT

For appointment to this position, a candidate must have:

• Served for three (3) years at the lerel of Principal Information Communication Technolory Officer DPP 6 OR in a comparable and relevant position in the Publicor Prirate Sector for a minimum period of three (3) years;
• Bachelor's degree in computer science or any other Information Communication Technology- related discipline from a recognized institution;
• Professional certification in any of the following: CCNA, CCNP, CISA, ITIL, PRINCEz, CompTIA+, MCSE, ORACLE Certified Professional, AWS, Programming, or any other relevant equivalent qualification from a recognized institution;
• Programming skills and experience in the design, implementation and
  development of ICT systems using Pyhon, Perl, PHP, AWS, Oracle Certified
  Professional or any other language will be an added advantage;
• Master's degree in computer science or any other Information Communication
  Technologr related discipline from a recognized institution;
• Demonstrated professional competence and administrative capabilities in work
  performance and results; and
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya zoro; Integrity, Honesty and Accountability.

NOTE: Possession of a Senior Management Course lasting not less than four (4) weeks from a recognized institution will be an added advantage.

DUTIES AND RESPONSIBILITIES

An officer at this level will be responsible to the Assistant Director Information Communication Technology for assigned Information Communication Technology function. Specifically, duties and responsibilities at this level will include:

• Supervising the implementation of ODPP's ICT strategy;
• Monitoring implementation of ODPP ICT Work Plans, Policies and operating procedures;
• Coordinating maintenance of computerized prosecution processes, case management system, network Infrastructure administration, and upgrading of network systems;
• Supervising compliance with all regulations, procedures, policies and quality standards in the delivery of services;
• Implementing ICT based delivery of prosecution services to all Kenyans including Uadilifu Case management system, digital tracking of documents, Virtual Court sessions (virtual meetings) and document management systems;
• Implementing the Divisional budget and Procurement Plans;
• Monitoring and implementing ICT projects that are supported by the Government of Kenya;
• Implementing the ICT disaster and risk management framework and strategies;
• Preparing ICT user training programs and materials;
• Preparing specifications of software and hardware to be procured in support of the ODPP operations;
• Providing technical support to end users for all hardware and softlrare to facilitate
  ease in the use of information technologl in the operations of ODPP;
• Participating in research on Information Communication Technolory and emerging trends;
• Preparing quarterly and annual dirisional reports and share with the management for informed decision making;
• Supervising performance appraisal for staff in the division to enhance performance; and
• Mentoring, coaching, training and derelopment ofstaffin the division

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REQUIREMENTS FOR APPOINTMENT

For appointment to this position, a candidate must have:

• Served for three (3) years at the level of Internal Auditor I DPP 8 OR in a comparable and relevant position in the Public or Private Sector for a minimum period ofthree (3) years;
• Bachelor's degree in any ofthe following disciplines: Business Administration (BA)-Accounting/Finance Option or Bachelor of Science (BsC)-Auditing and Consultancy/Finance option from a recognized Institution or its equivalent qualification from a recognized institution;
• Membership to a relevant professional body;
• Be a registered member of the Institute of Internal Auditors (IIA) or Institute of Certified Public Accountants of Kenya (ICPAK) or certified Information Systems Auditors (CISA) and in good standing;
• Certified Public Accountant - CPA part II or equivalent qualifications;
• Shown merit and ability as reflected in work performance and results; and
• Meet the requirements ofChapter Six (6) ofthe Constitution ofKenya zolo; Integrity, Honesty and Accountability.

DUTIES AND RESPONSIBILITIES

The specific duties and responsibilities at this level will include:

• Providing support in the development, review, and implementation of audit and risk stratery, policies, Audit Framework and procedures;
• Providing support in the development Implementation and review of a risk-based audit plan;
• Implementing the Internal Audit Charter for ODPP;
• Monitoring and assessment of the effectiveness of internal controls and level of compliance to confirm the effectiveness and adequacy of risk management and internal control systems;
• Maintaining of database of audit and risk management activities and assessing the utilization of software and data analytical tools;
• Monitoring the delivery of audit services in line with audit standards;
• Preparing, submitting and reviewing audit findings and assessing the implementation of the recommendations in ODPP;
• Analysing the books of accounts and examining the accuracy and correctness for preparation of annual auditors' reports for all audited accounts and provide appropriate advice;
• Compiling and reviewing audit working papers;
• Vouching transactions in audit investigation in ODPP;
• Verifying board of survey reports at the closure ofthe financial lear;
• Verifying the financial statements prepared by the accounting division and budgetary systems;
• Providing input in the Development of divisional workplans, programmes and budgets;
• Undertaking staff appraisal within the Division in liaison with Human Resource Management Division; and
• Coaching, mentoring, training and development of staff in the division.

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REQUIREMENTS FOR APPOINTMENT

For appointment to this position, a candidate must have:

• Served for three (3) years at the level of Supply Chain Management Officer I DPP 8 OR in a comparable and relevant position in the Public or Private Sector for a minimum period of three (3) years;
• Bachelor's degree in any of the following disciplines: Procurement and supply management, Business Administration, Commerce, Logistics, purchasing and supplies;
• Diploma in Supply Chain Management or its approved equivalent from a recognized institution;
• Member of a professional body of supply chain management officers' i.e. Kenya Institute of Supplies Management or Chartered Institute of Procurement and Supply and in good standing,;
• Practicing license from Kenya Institute of; Supplies Management or Chartered Institute of Procurement and Supply;
• Shown merit and ability as reflected in work performance and results; and
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya zoro; Integrity,Honesty and Accountability.

DUTIES AND RESPONSIBILITIES

An officer at this level will be responsible to the Principal Supply Chain Management Officer for assigned Supply Chain Management function. Specifically, duties and responsibilities will include:

• Implementing strategies, policies, guidelines, procedures systems and manuals in compliance with the statutory requirements;
• Providing technical input in negotiations with suppliers and senice providers for ODPP's value for money as required by the PPADA" zor5 and PPADR, zozo; and other directives;
• Researching into emerging issues and best practices in Procurement and make appropriate recommendations;
• Preparing and distributing to suppliers the tender documents, request for quotation, proposal documents and registration of suppliers' documents;
• Coordinating the receiving and opening of quotations, request for proposals and tender documents;
• Providing technical input to the quotation opening committee;
• Supervising the receiving of all goods and ensure proper recording in Goods Received Notes (GRN), bin card, IFMIS system and any other relevant record and monitoring and maintaining stock levels;
• Coordinating the receiving and recording of invoices, delivery notes, internal requisition purchase forms and any other relevant document to support palrnent of suppliers' vouchers;
• Collecting information for the periodic statutory reports for submission to the  relevant authorities;
• Supervising the updating, filing and safe custody of procurement and disposal records;
• Coordinating procurement market survey;
• Facilitating coaching, mentorship, training and development of staff in the dilision; and
• Conducting staff appraisal in the division.

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REQUIREMENTS FOR APPOINTMENT

For appointment to this position, a candidate must have:

• Bachelor's degree in Business Administration Finance option or Accounting or its equivalent qualification from a recognized institution;
• Certified Public Accountant - CPA Part II or its equivalent qualifications; and
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya zoro; Integrity, Honesty and Accountability.

DUTIES AND RESPONSIBILITIES

This is the entry grade for this cadre. An officer at this lerel may be deploy'ed to work at the Headquarters under the supen'ision of a senior officer. Specificalll', duties and responsibilities will include:

• Implementing accounting policies, standards, systems, strategies and procedures for the Office;
• Monitoring effectireness ofaccounting policies guidelines, procedures and standards;
• Facilitating expenditure control to ensure ODPP commits funds that are available;
• Preparing payrnent vouchers both for staff claims, imprest warrants and suppliers;
• Invoicing of all palment vouchers;
• Invoicing of AIEs for all ODPP spending units;
• Filing of all vouchers both for payments, receipts, imprest and surrenders of imprest;
• Custodian of voucher stamping stamps;
• Maintaining various voucher movement registers;
• Filing, storing and retrieval of official documents for the accounts division;
• Processing of invoice palment through the Integrated Financial and Management Information System (IFMIS); and
• Filing and storage of accounts documents.

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REQUIREMENTS FOR APPOINTMENT

For appointment to this position, a candidate must have:

• Bachelor's degree in computer science or any other Information Communication Technology related discipline from a recognized institution;
• Programming skills and development of ICT systems using Python, Perl, PHP, or any other language will be an added advantage; and
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya zoro;Integrity, Honesty and Accountability.

DUTIES AND RESPONSIBILITIES
An officer at this level will be responsible to the Principal Information Communication Technology Officer for assigned Information Communication function. Specifically, duties and responsibilities will include:

• Providing technical support to end users for all hardware and software to facilitate ease in the use of information technology in the operations of ODPP for enhanccment of efficiency:
• Maintaining ODPP Information Communication Technolog' systems to minimize system breakdowns that disrupt operations;
• Preparing ICT equipment maintenance reports to ensure the maintenance is monitored for cost management purposes;
• Providing technical support to all users in the organization, to ensure minimal disruptions to the operations of ODPP in the delivery of public prosecutions;
• Configuring and install new hardware derices, to ensure full utilization of the organization resources, and to enhance efficiency in operations;
• Training new users in the use of hardware and software, to ensure the users are comfortable in the use ofthe resources, and to reduce time wastage;
• Conducting s)'stem backup and data restoration when systems fail, to ensure safety of information from loss and corruption;
• Troubleshooting faults in the network, software, hardware, to ensure weaknesses are identified and appropriate solutions dereloped and implemented, to enhance value for money for ODPP; and
• Supporting the network, internet configurations and derice sharing, to ensure the user departments at ODPP are connected at all times.

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REQUIREMENTS FOR APPOTNTMENT

For appointment to this position, a candidate must have:

• Kenya Certificate of Secondary Education mean Grade D+;
• Valid driving license;
• Suitability test for driver grade III conducted by the Ministry of Roads and Public Works;
• Defensive driving certificate from automobile Association of Kenya or its equivalent qualification from a recognized institution;
• Occupational Trade Test III conducted by the Ministry of Roads and Public works;
• First Aid lasting not less than one (r) week u'ithin every three years at the Kenya institute of Highway and Building Technology (KIBIT) or any other recognized institution; and
• Annual certificate of eye examination.
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya zoro; Integrity, Honesty and Accountability.

DUTIES AND RESPONSIBILITIES

This is the entry grade for this cadre. An officer at this level may be deployed to work at any of the Departments at the Headquarters or County Offices under the supervision of a senior officer. Specifically, duties and responsibilities will include:

• Driving assigned institutional vehicle to ensure that authorized passengers and goods are ferried on time;
• Safeguarding the motor vehicle in and offthe road;
• Maintaining work tickets for vehicles assigned;
• Overseeing safety of passengers and/or goods therein;
• Carrying out routine checks on the vehicles;
• Detecting and reporting accidents and malfunctioning of vehicle systems; and
• Recording distance travelled throughout the month and fuel costs incurred for proper record keeping and management of transport cost.